Appendix J - Small Business Individual Subcontracting Plan.pdf

APPENDIX J

IHS National COVID-19 Critical Care Response Teams IDIQ

SMALL BUSINESS INDIVIDUAL SUBCONTRACTING PLAN

(Applicable For Other than Small Businesses Only)

I. IDENTIFICATION DATA

Company Name:

Address:

Date Prepared:

Description of Supplies/Services:

Individual Plan Period: 1-year base period plus 4 one (1) year option periods.

Estimated Contract Value (Provide separate estimate for base contract period and each option)

Base Period: $ Option Period 1: $ Option Period 2: $

Option Period 3: $ Option Period 4: $

Place of Performance: Indian Health Service Units/Hospitals

DUNS Number:

II.TYPE OF PLAN ‐ FAR 19.701 (For definitions, see Cover Page and FAR clause 52.219‐9): Individual Plan

III. GOALS:

BASE GOALS are expressed in dollars and percentages of the total dollars planned to be subcontracted.

PLANNED

SUBCONTRACTING TO:

DOLLARS PERCENT

1. Total Dollars to be Subcontracted (2 + 3 = 1) large and all small businesses must equal total amount to be subcontracted (both $ and

100%

2. Large Businesses (Other than Small)

3. All Small Businesses (including ANCs & Indian tribes)

4. Veteran‐Owned Small Businesses (VOSB)

5. Service‐Disabled Veteran‐Owned Small Businesses (SDVOSB)

6. HUBZone Small Business (HUBZone)

7. Small Disadvantaged Businesses (SDB) (including ANCs & Indian tribes)

8. Women‐Owned Small Businesses (WOSB)

1st OPTION GOALS are expressed in dollars and percentages of the total dollars planned to be subcontracted.

PLANNED

SUBCONTRACTING TO:

DOLLARS PERCENT

1. Total Dollars to be Subcontracted (2 + 3 = 1) large and all small businesses must equal total amount to be subcontracted (both $ and %)

100%

2. Large Businesses (Other than Small)

3. All Small Businesses (including ANCs & Indian tribes)

4. Veteran‐Owned Small Businesses (VOSB)

5. Service‐Disabled Veteran‐Owned Small Businesses (SDVOSB)

6. HUBZone Small Business (HUBZone)

2nd OPTION GOALS are expressed in dollars and percentages of the total dollars planned to be subcontracted.

PLANNED

SUBCONTRACTING TO:

DOLLARS PERCENT

1. Total Dollars to be Subcontracted (2 + 3 = 1) large and all small businesses must equal total amount to be subcontracted (both $ and

100%

2. Large Businesses (Other than Small)

3. All Small Businesses (including ANCs & Indian tribes)

4. Veteran‐Owned Small Businesses (VOSB)

5. Service‐Disabled Veteran‐Owned Small Businesses (SDVOSB)

6. HUBZone Small Business (HUBZone)

3rd OPTION GOALS are expressed in dollars and percentages of the total dollars planned to be subcontracted.

PLANNED

SUBCONTRACTING TO:

DOLLARS PERCENT

1. Total Dollars to be Subcontracted (2 + 3 = 1) large and all small businesses must equal total amount to be subcontracted (both $ and %)

100%

2. Large Businesses (Other than Small)

3. All Small Businesses (including ANCs & Indian tribes)

4. Veteran‐Owned Small Businesses (VOSB)

5. Service‐Disabled Veteran‐Owned Small Businesses (SDVOSB)

6. HUBZone Small Business (HUBZone)

4th OPTION GOALS are expressed in dollars and percentages of the total dollars planned to be subcontracted.

PLANNED

SUBCONTRACTING TO:

DOLLARS PERCENT

1. Total Dollars to be Subcontracted (2 + 3 = 1) large and all small businesses must equal total amount to be subcontracted (both $ and %)

100%

2. Large Businesses (Other than Small)

3. All Small Businesses (including ANCs & Indian tribes)

4. Veteran‐Owned Small Businesses (VOSB)

5. Service‐Disabled Veteran‐Owned Small Businesses (SDVOSB)

6. HUBZone Small Business (HUBZone)

IV. TIMELY PAYMENTS TO SUBCONTRACTORS

FAR 52.219‐8(a) requires your company to establish and use procedures to ensure the timely payment of amounts due pursuant to the terms of your subcontracts with small, HUBZone small, small disadvantaged, and women‐owned small business concerns.

[Insert company name] has established and uses such procedures:

V. DESCRIPTION OF GOOD FAITH EFFORT

Maximum practicable utilization of small, HUBZone small, small disadvantaged, and Women‐owned small business concerns as subcontractors in Government contracts is a matter of national interest with both social and economic benefits. When a contractor fails to make a good faith effort to comply with a subcontracting plan, these objectives are not achieved, and 15 U.S.C. 637(d)(4)(F) directs that the contractor must pay liquidated damages. In order to demonstrate your compliance with a good faith effort to achieve the small, HUBZone small, small disadvantaged, and women‐owned small business subcontracting goals, outline the steps your company plans to take.

REPORTING INSTRUCTIONS FOR

CONTRACTORS

Electronic Subcontracting Reporting System web‐based reporting requirements found at FAR clause 52.219‐9(l):

The Contractor shall submit ISRs and SSRs using the web‐based eSRS at http://www.esrs.gov. Purchases from a corporation, company, or subdivision that is an affiliate of the prime Contractor or subcontractor are not included in these reports. Subcontract award data reported by prime Contractors and subcontractors shall be limited to awards made to their immediate next‐tier subcontractors. Credit cannot be taken for awards made to lower tier subcontractors, unless the Contractor or subcontractor has been designated to receive a small business or small disadvantaged business credit from an ANC or Indian tribe.

(1) ISR. This report is not required for commercial plans. The report is required for each contract containing an individual subcontract plan and shall be submitted to the Administrative Contracting Officer (ACO) or Contracting Officer, if no ACO is assigned.

(i) The report shall be submitted semi‐annually during contract performance for the periods ending March 31 and September 30. A report is also required for each contract within 30 days of contract completion. Reports are due 30 days after the close of each reporting period, unless otherwise directed by the Contracting Officer. Reports are required when due, regardless of whether there has been any subcontracting activity since the inception of the contract or the previous reporting period.

(ii) When a subcontracting plan contains separate goals for the basic contract and each option, as prescribed by FAR 19.704(c), the dollar goal inserted on this report shall be the sum of the base period through the current option; for example, for a report submitted after the second option is exercised, the dollar goal would be the sum of the goals for the basic contract, the first option, and the second option.

(iii) The authority to acknowledge receipt or reject the ISR resides—

(A) In the case of the prime Contractor, with the Contracting Officer; and

(B) In the case of a subcontract with a subcontracting plan, with the entity that awarded the subcontract.

(2) SSR.

(i) Reports submitted under individual contract plans—

(A) This report encompasses all subcontracting under prime contracts and subcontracts with the awarding agency, regardless of the dollar value of the subcontracts.

(B) The report may be submitted on a corporate, company or subdivision (e.g. plant or division operating as a separate profit center) basis, unless otherwise directed by the agency.

(C) If a prime Contractor and/or subcontractor is performing work for more than one executive agency, a separate report shall be submitted to each executive agency covering only that agency’s contracts, provided at least one of that agency’s contracts is over $650,000 (over $1,500,000 for construction of a public facility) and contains a subcontracting plan. For DoD, a consolidated report shall be submitted for all contracts awarded by military departments/agencies and/or subcontracts awarded by DoD prime Contractors. However, for construction and related maintenance and repair, a separate report shall be submitted for each DoD component.

(D) For DoD and NASA, the report shall be submitted semi‐annually for the six months ending March 31 and the twelve months ending September 30. For civilian agencies, except NASA, it shall be submitted annually for the twelve month period ending September 30. Reports are due 30 days after the close of each reporting period.

(E) Subcontract awards that are related to work for more than one executive agency shall be appropriately allocated.

(F) The authority to acknowledge or reject SSRs in eSRS, including SSRs submitted by subcontractors with http://www.esrs.gov/ subcontracting plans, resides with the Government agency awarding the prime contracts.

(ii) Reports submitted under a commercial plan—

(A) The report shall include all subcontract awards under the commercial plan in effect during the

Government’s fiscal year.

(B) The report shall be submitted annually, within thirty days after the end of the Government’s fiscal year.

(C) If a Contractor has a commercial plan and is performing work for more than one executive agency, the

Contractor shall specify the percentage of dollars attributable to each agency from which contracts for commercial items were received.

(D) The authority to acknowledge or reject SSRs for commercial plans resides with the Contracting Officer who approved the commercial plan.

(iii) All reports submitted at the close of each fiscal year (both individual and commercial plans) shall include a Year‐End Supplementary Report for Small Disadvantaged Businesses. The report shall include subcontract awards, in whole dollars, to small disadvantaged business concerns by North American Industry Classification System (NAICS) Industry Subsector. If the data are not available when the year‐end SSR is submitted, the prime Contractor and/or subcontractor shall submit the Year‐End Supplementary Report for Small Disadvantaged Businesses within 90 days of submitting the year‐end SSR. For a commercial plan, the Contractor may obtain from each of its subcontractors a predominant NAICS Industry Subsector and report all awards to that subcontractor under its predominant NAICS Industry Subsector.