Appendix_I_-_Pricing.docx
DOCX document 59 KB Posted
- Attached to
- Digital Signage Kiosk System (Rebid)
- Solicitation number
- 2025-RFP-0045R
- Issued by
- Sacramento County, California
About this file
The document is a Pricing Appendix (Appendix I) for Sacramento County's Digital Signage Kiosk System RFP #2025-RFP-0045R. The county is seeking a comprehensive solution to replace two indoor digital signage kiosks in the main lobby of the County Administration Building, with proposals due on October 24, 2025, at 5:00 pm. The project requires a cloud-based software system with centralized management, web browser compatibility, and full accessibility features compliant with ADA, Section 508, and WCAG 2.1 Level AA standards. The system will include two commercial-grade 55-inch touchscreen kiosks (one upright and one tilted) capable of 24/7 operation, displaying public meeting agendas, legal notices, building directories, county news, elected official information, date and time, and weather forecasts. The project is expected to be completed prior to April 2026.
The pricing schedule allows for detailed cost itemization across multiple categories including project management, professional services, hardware, software licensing, documentation, training, and support. Vendors must provide comprehensive pricing with options for different service levels and optional features like wayfinding and 3D building directory. The pricing can accommodate either perpetual or term-based software licensing, with support pricing requested for up to five years. No specific budget range is disclosed, but vendors must complete a Risk Assessment Questionnaire and provide at least three customer references, with two mandatory references from public sector organizations of comparable or larger size. The RFP does not specify explicit set-aside designations or require integration with an existing Agenda Management Software System, and no incumbent vendor is mentioned.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Digital_Signage_Kiosk_System_(Rebid).pdf | ||
| Supplement_B_-_Sample_Agendas_and_Legal_Notices.pdf | ||
| Supplement_A_-_Current_Kiosk_Interface_and_Placement.pdf | ||
| Appendix_Y_-_RFP_Submittal_Checklist.docx | DOCX document | |
| Appendix_S_-_Security_Requirements.docx | DOCX document | |
| Appendix_T_-_Solution_Requirements.xlsx | XLSX spreadsheet | |
| Appendix_H_-_Customer_References.docx | DOCX document | |
| Appendix_R_-_Minimum_Qualifications.docx | DOCX document | |
| Appendix_I_-_Pricing.docx | DOCX document | |
| Risk_Assessment_Questionnaire.pdf |
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Text version
RFP #2025-RFP-0045R
Digital Signage Kiosk System
APPENDIX I - Pricing
Pricing Schedule
The Proposer must enter detailed costs for all components necessary to meet the RFP requirements. Any costs associated with this proposal are to be listed in THIS APPENDIX. Proposer may expand Table 1 and use as many lines as necessary to completely identify all costs and options (i.e., user training, premier support, etc.) for the proposed solution. Include any price volume discounts.
The County may elect to purchase hardware and commercial-off-the-shelf software required for the solution directly through its own sources. Any hardware, service, or software that is not specifically identified in this section and is needed to implement the proposed solution must be provided at no cost to the County.
If multiple hosting options are available (on-site vs. vendor hosted) submit as many pricing sheets as necessary. For on-site solutions, the County will procure the hardware, server operating system, and database licensing required for hosting the solution outside of this contract.
This Appendix shall include the total cost of the following:
· Project Management/Professional Services
· Gap Analysis
· Implementation including installation and configuration
· Hardware
· Software/Licensing Costs – Provide details regarding multiple modules, licensing options and any third party software required
· Documentation
· Training
· Ongoing maintenance and support – Indicate levels of service if there are options
Indicate your invoice payment terms (e.g. N30; 2% 10, N30, etc.)
F.O.B. terms: All pricing is F.O.B. Destination, Freight Prepaid for all items that require physical delivery.
Table 1: Create additional tables and/or lines as applicable to provide detail for all options available.
| Equipment/Services |
| Quantity |
| Unit Cost |
| Extended Cost |
Project Management/ Professional Services
Gap Analysis Estimate
· Functional and technical fit assessment
· Customization review based on County-specific needs
Implementation
· Installation
· Set Up Services
· System Configuration
· Security Configuration
· Content Development
· Configuration Management
Integration Services - Active Directory / Single Sign On (SSO)
Hardware
Hardware Installation
License/Software – one time costs
License/Software – annual costs
Reporting and Analytics
· Custom Reports
Required 3rd Party Software (if applicable)
Documentation
· User Documentation (Admin/Staff)
· Kiosk Operations Manual
· Accessibility Compliance Instructions
· SSO Integration Documentation
Training Costs
· Admin/Content Creator Training Sessions
· Technical Training for County IT Support
Support, Year 1
Support, Year 2
Support, Year 3
Support, Year 4
Support, Year 5
Extended Support (cost differential for support requested made during non-business working hours, or emergency response cost differential)
Change Requests: Small (1 to 4 hours estimated)
Change Request: Medium (5–20 hours estimated)
Change Request: Large (20 or more hours estimated)
Other Costs (if applicable)
Optional Feature: Wayfinding
Optional Feature: 3D Building Directory
Total Cost of Proposed Solution
Warranty period, prior to the support period, for the above software and hardware is ____ months.
Is the system and user software perpetually licensed _______ or licensed for a term of ________months?
Is the software electronically provisioned and not subject to sales tax? _____ yes or ______ no
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