Appendix_C_-_Fee_Tables.docx
DOCX document 53 KB Posted
- Attached to
- LEAD PROGRAM STAFF AUGMENTATION
- Solicitation number
- 2024-RFP-076
- Issued by
- New Haven County, Ohio
About this file
Appendix C is a fee table document related to a Lead Program Staff Augmentation contract, likely associated with the City of Cleveland's Division of Water (CWD) Lead Service Line Replacement (LSLR) Program. The document outlines labor rate fee tables for three years of primary services, including a Contract Manager (500 hours), Construction Liaisons (125,500 hours), and Clerical Office Staff Support (24,000 hours), with an additional $150,000 miscellaneous classifications allowance. The contract has an authorized duration of three years, with potential extension options where fee rates would remain unchanged. The fee tables provide a framework for billing labor hours, with specific guidelines on rate classifications, multipliers, and billing restrictions.
The fee structure includes detailed provisions for hourly rates, requiring actual pay rates for staff classifications and mandating that individual billing rates cannot exceed actual hourly salary times the quoted multiplier. The document specifies that certain roles like executives, managers, attorneys, and administrative staff cannot bill directly to the job and must be included in overhead costs. The total labor reimbursable allowance is set at $200,000 for the initial three-year period, with a $66,667 allowance for a potential option year. The fee tables require CWD approval for all assigned staff and their corresponding billing rates, emphasizing a rigorous and controlled approach to staffing and compensation for the lead program staff augmentation services.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| LEAD_PROGRAM_STAFF_AUGMENTATION_(Addendum_#2_Revision).pdf | ||
| Ordinance_No._1278-2023.pdf | ||
| Ordinance_No._1068-2022.pdf | ||
| Reimbursables_Policy.docx | DOCX document | |
| Appendix_B_Staff_Proximity_Table_and_Questions.docx | DOCX document | |
| Cover_Letter_Lead_Program_Staff_Augmentation.pdf | ||
| Appendix_A_Sample_Agreement.pdf |
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APPENDIX C
LEAD PROGRAM STAFF AUGMENTATION
FEE TABLES
NOTES FOR FEE TABLE:
1. The average hourly rates (to include overhead expenses) from the “Labor Rate Fee Table” (attached) shall be used for billing of all labor hours during the life of the proposed contract. After notice to proceed, each individual working under this contract shall be classified in one of the average rate categories specified in this table.
2. After notice to proceed, the Consultant shall be required to furnish ACTUAL pay rates for classification of its staff under the average rate categories. The specified multiplier times the actual hourly salary must be higher than or be equal to the average hourly rate selected for billing. In other words, no individual shall be allowed remuneration that exceeds his / her actual hourly salary times the quoted multiplier. Hence, the proposer must take this into consideration when selecting staff and its multipliers for this fee quotation.
3. No increase in the billing rate of any individual is allowed throughout the life of this contract.
4. No individual can be billed under different rates for different tasks.
5. Executives, office managers, attorneys, accountants, billing clerks, contract administrators (other than the assigned project manager) are NOT allowed to bill directly to the job. Their expenses shall be included in overhead (to be recovered through the multiplier).
6. “Clerical Support” category has been included for staff needed for typing or providing clerical support for specific tasks, NOT for invoicing or administrative tasks, such as filing or contract administration related activities. The latter expenses should be treated as overhead. Secretarial work performed for project manager shall also be treated as overhead.
7. Wherever shown years of experience are minimums. Individuals, with experience that exceeds the minimum indicated, may also be included in the same category rate (for example, based on actual salary an electrical engineer with 5 or 12 years of experience may be categorized under the “Electrical Engineer, PE w/5yrs” category).
8. Hourly rate assigned to Miscellaneous Classification shall be negotiated. This allowance has been included to accommodate individuals that do not fall under any specified category.
9. CWD approval is required for all assigned staff, together with billing rates, for every task to be performed under this contract.
10. The authorized duration of the contract is three years. If an extension is required or allowed, the fee rates shall remain unchanged.
LEAD PROGRAM STAFF AUGMENTATION
LABOR RATE FEE TABLE (Years 1 -3)
| Primary Services |
| Services Hours (A) |
| Average Hourly Rate (B) |
| Multiplier (C) |
| Total (AxBxC) |
Primary Staff
| Contract Manager (full time) |
| 500 |
| $ - |
| Construction Liaisons |
| 125,500 |
| $ - |
| Clerical Office Staff Support |
| 24,000 |
| $ - |
Miscellaneous Classifications Allowance
$ 150,000.00
TOTAL
TOTAL LABOR
REIMBURSABLE ALLOWANCE
$ 200,000.00
GRAND TOTAL
Please see specific instructions that apply to this Fee Table on the cover page of Appendix C. Signature of the proposer implies that fee quotation has been prepared in accordance with these instructions.
PROPOSER’S NAME ___________________________________
AUTHORIZED SIGNATURE ______________________________
DATE __________
TEAM SUMMARY FEE TABLE (Years 1-3)
| FEE ITEM |
| NOT TO BE EXCEEDED AMOUNT, $ |
| PRIME $ |
| SUB 1 $ |
| SUB 2 $ |
| SUB 3 $ |
| TOTAL $ |
NAME OF FIRM
LABOR FEE
REIMBURABLE EXPENSE ALLOWANCE
$200,000.00
TOTAL FEE
PROPOSER’S NAME _____________________________________
AUTHORIZED SIGNATURE ________________________________
LABOR RATE FEE TABLE (Option Year 1)
| Primary Services |
| Services Hours (A) |
| Average Hourly Rate (B) |
| Multiplier (C) |
| Total (AxBxC) |
Primary Staff
| Contract Manager (full time) |
| 167 |
| $ - |
| Construction Liaisons |
| 41,667 |
| $ - |
| Clerical Office Staff Support |
| 8,000 |
| $ - |
Miscellaneous Classifications Allowance
$ 50,000.00
TOTAL
TOTAL LABOR
REIMBURSABLE ALLOWANCE
$ 66,667.00
GRAND TOTAL
Please see specific instructions that apply to this Fee Table on the cover page of Appendix C. Signature of the proposer implies that fee quotation has been prepared in accordance with these instructions.
PROPOSER’S NAME ___________________________________
AUTHORIZED SIGNATURE ______________________________
TEAM SUMMARY FEE TABLE (Option Year 1)
| FEE ITEM |
| NOT TO BE EXCEEDED AMOUNT, $ |
| PRIME $ |
| SUB 1 $ |
| SUB 2 $ |
| SUB 3 $ |
| TOTAL $ |
NAME OF FIRM
LABOR FEE
REIMBURABLE EXPENSE ALLOWANCE
$66,677.00
TOTAL FEE
PROPOSER’S NAME _____________________________________
AUTHORIZED SIGNATURE ________________________________
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