Appendix_B_Staff_Proximity_Table_and_Questions.docx

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Attached to
LEAD PROGRAM STAFF AUGMENTATION
Solicitation number
2024-RFP-076
Issued by
New Haven County, Ohio

About this file

Appendix B is a document from the City of Cleveland's Division of Water (CWD) related to a Lead Service Line Replacement (LSLR) Program procurement, containing a staff proximity table template and a set of five comprehensive questions for potential contractors. The document requires bidders to complete a table detailing their office locations' proximity to CWD's main office at 1201 Lakeside Avenue in Cleveland, Ohio, and provide written responses to specific questions covering background check procedures, drinking water infrastructure inspection familiarity, engineering drawing comprehension, employee retention practices, and construction inspection stop-work protocols.

The questions are designed to assess vendor capabilities comprehensively, focusing on critical aspects of work performance, employee trust, technical competence, and operational reliability. While no specific pricing or contract value is outlined in this appendix, the document appears to be a supplemental evaluation tool for qualifying vendors, with an emphasis on detailed operational transparency, staff qualifications, and organizational practices that ensure safe and competent service delivery in water infrastructure projects. The appendix serves as a critical component of the technical proposal submission, requiring vendors to provide nuanced insights into their operational methodologies and staff management practices.

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LEAD_PROGRAM_STAFF_AUGMENTATION_(Addendum_#2_Revision).pdf PDF
Ordinance_No._1068-2022.pdf PDF
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Cover_Letter_Lead_Program_Staff_Augmentation.pdf PDF
Appendix_A_Sample_Agreement.pdf PDF

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APPENDIX B

STAFF PROXIMITY TABLE and CWD QUESTIONS

NOTES:

1. Please fill out and attach the ‘staff proximity table’ as the last page in your technical proposal folder.

2. Please attach written answers to CWD questions (maximum one page per question) with the ‘staff proximity table’.

Staff Proximity Table

Number of Engineers

Non-engineering Staff

Name/ Description of office Address and Distance from CWD*

Prime
Rest of Team
Prime
Rest of Team
1
Metro-Cleveland Office
2
Closest Office Outside Metro Cleveland
3
Nearest Regional Office

*Refers to CWD office located at 1201 Lakeside Avenue, Cleveland, OH 44114.

Addresses are required for offices of the PRIME only.

CWD Questions

1. QUESTION 1 – Field Construction Liaisons and office staff are representing CWD and may be entering customers’ homes. Please describe the process you use perform background checks and screen employees to ensure they can be trusted to enter customer’s homes and can legally be around locations that may include children, childcares and schools.

2. QUESITON 2 – Please describe your familiarity with inspecting drinking water infrastructure work.

3. QUESTION 3 – Please describe your familiarity with reading engineering drawings.

4. QUESTION 4 – Please describe your company’s employee retention practices when assigning staff to a multi-year contract.

5. QUESTION 5 – During the construction inspection process, what instances would allow your staff to issue a stop work?

File details come from the government source that posted it. Updated .