Appendix C - Cost Proposal Template.xlsx
XLSX spreadsheet 22 KB Posted
- Solicitation number
- RFP27007119
- Issued by
- Rhode Island
About this file
This file is a Cost Proposal Template in Excel format for the Rhode Island Emergency Management Agency's statewide Alert, Warning, and Notification (AWN) system procurement. The template is designed to guide vendors in submitting their pricing proposals for this comprehensive, cloud-based system that will serve the state of Rhode Island. The document provides a structured format for vendors to detail their costs associated with implementation, maintenance, licensing, support services, and any other components required to deliver the AWN system. The Q&A deadline for this solicitation is November 16, 2026, at 2:00 PM, with Jonathan Nadeau identified as the buyer for the Rhode Island Emergency Management Agency.
The Cost Proposal Template establishes the framework through which vendors must present their financial proposals, including breakdowns by cost category, implementation phases, and ongoing operational expenses. The template likely specifies required line items and cost methodologies to ensure standardized evaluation of all vendor submissions. This structured approach allows RIEMA to compare proposals on a consistent basis and assess the financial feasibility and value of each bidder's solution for delivering a statewide notification system.
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Implementation Costs
| Table A: One-Time Implementation & Deployment Costs (Deliverable-Based & Fixed Fee) | |||
| These fees cover all initial configuration, data migration, and deployment milestones prior to system Go-Live. | |||
| ID | Cost Component / Milestone Deliverable | SOW Cross-Reference | One-Time Fixed Fee |
| A.1 | System Initialization, Branding, & Tenant Setup | Gen Req 1, Spec Req 4 | $ |
| A.2 | Multi-Tiered Admin Setup (State, County, City) | Gen Req 2, Spec Req 30 | $ |
| A.3 | Legacy Data Scrubbing & Ingestion (Opt-in/Group Lists) | Gen Req 9, Spec Req 28, 29 | $ |
| A.4 | GIS/Mapping Layer Integration & Accuracy Calibration | Gen Req 3.3, Spec Req 11, 32 | $ |
| A.5 | Initial Admin & User Training (Train-the-Trainer) | Gen Req 2 | $ |
| A.6 | Acceptance Testing & Final Go-Live Sign-off | Spec Req 1, 2, 7 | $ |
| TOTAL | TOTAL ONE-TIME IMPLEMENTATION COSTS | $ |
3-year base
| Table B: Recurring Annual SaaS Subscription Fees (Fixed Fee) | |||
| Annual enterprise fees must be fully inclusive of unlimited messaging, support, patches, and hosting upgrades. | |||
| Fee Period | Annual Subscription Fee (Unlimited Usage - Spec Req 33) | 24/7/365 Technical Support (Spec Req 24) | Total Annual Cost |
| Year 1 | $ | Included | $ |
| Year 2 | $ | Included | $ |
| Year 3 | $ | Included | $ |
| TOTAL | TOTAL 3-YEAR BASE CONTRACT VALUE (INCLUDES IMPLEMENTATION) | $ |
Optional Features
| Table C: Optional Features & Future Value-Add Capabilities | ||||
| Pricing for features that the State may elect to activate during the contract term. | ||||
| These will not be factored into the baseline contract award calculation but must be locked for 5 years. | ||||
| ID | Optional Feature Description | SOW Cross-Reference | Pricing Metric (e.g., Per Year, Flat) | Unit / Annual Rate |
| C.1 | Specialized Vulnerable Population Registry Module | Spec Req 33 | Per Year | $ |
| C.2 | Automated NWS Weather Warning Trigger Integration | Spec Req 14 | Per Year | $ |
| C.3 | Additional Custom Carrier-Whitelisted Short Codes | Spec Req 6 | Per Short Code / Yr | $ |
| C.4 | On-site Supplemental Custom Training | Gen Req 2.a | Per Day / Session | $ |
Rate chart
| Hourly Rate | ||||||||||
| Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 | Year 8 | Year 9 | ||
| 1 | Project Manager | |||||||||
| 2 | Business Analyst | |||||||||
| 3 | Technical Architect | |||||||||
| 4 |
| Vendors are to enter roles and rates as applicable to their bid, and possible projected use of their resouces, by contract year. |
| THESE HOURLY RATES WILL NOT BE USED IN THE COST CALCULATION FOR THIS RFP |
Calculated Costs
| Table D: Cost Proposal Summary | |
| Summary totals utilized for final evaluation scoring | |
| Cost Category | Total Value |
| Total 3-Year Base Subscription Costs (Table B) | $300.00 |
| Total Year 4 Costs | $50.00 |
| Total Year 5 Costs | $50.00 |
| Total Year 6 Costs | $50.00 |
| Total Year 7 Costs | $50.00 |
| Total Year 8 Costs | $50.00 |
| Total Year 9 Costs | $50.00 |
| GRAND TOTAL EVALUATION PRICE | $600.00 |
| VENDORS ARE NOT TO INCLUDE ALL COSTS, INCLUDING BUT NOT LIMITED TO BILL OF MATERIALS, AND TABLE C: OPTIONAL FEATURES, IN THIS TABLE. |
File details come from the government source that posted it. Updated .