Appendix_B_-_Cost_Proposal_Template.xlsx

XLSX spreadsheet 39 KB Posted Jan 24, 2025

Attached to: Core Service Agencies - Center on Homelessness
Solicitation number: 2025-RFP-COH-00379
Issued by: San Mateo County, San Bernardino City, California

About this file

Written by GovTribe AI · May 12, 2025

The document is a Cost Proposal Template (Appendix B) for the Human Services Agency (HSA) in California, specifically related to the Core Service Agencies - Center on Homelessness Request for Proposal (RFP). The RFP seeks qualified agencies to provide emergency and safety net services within the County's Core Service Network, focusing on addressing immediate and basic needs for county residents. Services include emergency food provision, housing information and support, homelessness prevention referrals, Coordinated Entry System access, and comprehensive information and referral services. The contract appears to span three fiscal years from July 2025 to June 2028, with annual budget and funding request sections for each fiscal year.

The cost proposal template provides a detailed framework for agencies to outline their proposed budgets, including personnel expenses, operating expenses, and indirect costs. The template allows for a maximum indirect cost rate of 15% and requires agencies to specify full-time equivalent (FTE) staffing, funding sources, and detailed expense breakdowns. While the current document shows placeholder values of zero, it is designed to capture comprehensive financial information including personnel salaries, benefits, supplies, communications, facilities-related expenses, client-related expenses, and administrative costs. The funding request is intended to support core services addressing homelessness and emergency needs, with agencies expected to potentially supplement HSA funding through additional sources such as foundation funding, individual donations, corporate donations, and other public entity contracts.

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Other files

File	Type	Posted
Core_Service_Agencies_-_Center_on_Homelessness_(Addendum_#1_Revision).pdf	PDF	Jan 31, 2025
Appendix_C_-_Sample_Contract.pdf	PDF	Jan 24, 2025
Appendix_A_-_Minimum_Qualifications_Checklist.docx	DOCX document	Jan 24, 2025
Core_Service_Agency_RFP.pdf	PDF	Jan 24, 2025
Standard_Contract_Template_-_Under_$200K_DRAFT.docx	DOCX document	Jan 24, 2025

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Revised Option 1

Agency:
Program:
FY 24-25
Line Item	Total Program Budget	Funding Request (how will the funds requested via this RFP be used)	HSA Recommendation	Included in MTDC?
Revenue
Funding being requested via this RFP

		$ - 0
Total Revenue	$ - 0	ERROR:#REF!
Expense
Personnel Expense			FTE		MTDC?	Description/Explanation
List all staff positions, their salary, and the FTE for this contract					yes
					yes
					yes
					yes
					yes
					yes
					yes
					yes
					yes
					yes
					yes
					yes
					yes
					yes
					yes
					yes
Benefits	$ - 0	$ - 0		$ - 0	yes
subtotal personnel	$ - 0	$ - 0		$ - 0	YES
Operating Expenses					MTDC?	Description/Explanation
Supplies
Telephone/Communications
Employee-Related Expenses (Recruiting, Conference Fees, Fingeprinting, Health Screen, etc.)
Facilities-Related Expenses (Utilities, Maintenance Repair, Real Estate Taxes, etc.)
Client-Related Expenses (Food, Transportation, etc.)

Insert all Other Operating Expenses (list each on its own row) (items included above are just examples, can be edited or removed)

subtotal operating expenses	$ - 0	$ - 0	$ - 0
Admin Expense				Description/Explanation
Administrative expense	$ - 0	$ - 0	$ - 0

subtotal admin expense	$ - 0	$ - 0	$ - 0
Total Expenses	$ - 0	$ - 0	$ - 0

SUBTOTAL	$ - 0
SUBTOTAL EXCLUDING DIRECT CLIENT PAYMENTS	$ - 0

ICR off total (as historically calculated at 15%)	$0.00
ICR off personnel (at 15%)	$0.00
De Minimus (15%)	$0.00
ICR if treated as client services contract only and personnel and operating costs were covered in indirect costs (at 15%)	$0.00

Cost Summary

Name of agency:
Program Name	Core Services
	Cost Summary
	FY25-26 (July 2025–June 2026)	$ - 0
	FY26-27 (July 2026–June 2027)	$ - 0
	FY27-28 (July 2027–June 2028)	$ - 0
	Total Costs	$ - 0

FY25-26

Agency:
Program: Core Services
FY25-26
Line Item	Total Program Budget	Funding Request (how will the funds requested via this RFP be used)
Revenue
Funding being requested via this RFP
Other funding sources (foundation funding, individual donations, corporate donations, contracts with public entities or others). List each contract/funding in its own row. Please add in more rows if needed.

In kind (facilities, maintenance, other)

	Total Revenue	$ - 0		$ - 0
	Expenses
	Personnel Expenses
(List all staff positions that are a part of the Core Service Agency program (the amounts listed in column C should include salaries, benefits and taxes for these positions).	FTE*		FTE funded by HSA Funding**	Description/Explanation
	List all staff positions, their salary, and the FTE for this contract

Benefits (if not included above)
Subtotal Personnel	$ - 0	0.00	$ - 0	0.00
Operating Expenses - MTDC					Description/Explanation
Supplies
Telephone/Communications

Subtotal Operating Expenses - MTDC	$ - 0	$ - 0
Operating Expenses - non-MTDC
Facilities-Related Expenses for Program (Utilities, Maintenance Repair, etc.)
Client-Related Expenses (Food, Transportation, etc.)

Insert all Other Operating Expenses (list each on its own row) (items included above are just examples, can be edited or removed)

Subtotal Operating Expenses - non-MTDC	$ - 0	$ - 0
Indirect Costs (up to 15% of MTDC—see RFP)			FTE funded by HSA Funding**	Description/Explanation
Maximum Indirect Costs	$ - 0	$ - 0
Indirect Costs

Subtotal Indirect Costs	$ - 0	$ - 0	0.00
Total Expenses	$ - 0	$ - 0

* List the proportion of each position that will be allocated to the Core Service Agency program

** List the proportion of each position that will be funded by the HSA funding being requested via this RFP

FY26-27

Agency:
Program: Core Services
FY25-26
Line Item	Total Program Budget	Funding Request (how will the funds requested via this RFP be used)
Revenue
Funding being requested via this RFP
Other funding sources (foundation funding, individual donations, corporate donations, contracts with public entities or others). List each contract/funding in its own row. Please add in more rows if needed.

In kind (facilities, maintenance, other)

	Total Revenue	$ - 0		$ - 0
	Expenses
	Personnel Expenses
(List all staff positions that are a part of the Core Service Agency program (the amounts listed in column C should include salaries, benefits and taxes for these positions).	FTE*		FTE funded by HSA Funding**	Description/Explanation
	List all staff positions, their salary, and the FTE for this contract

Benefits (if not included above)
Subtotal Personnel	$ - 0	0.00	$ - 0	0.00
Operating Expenses - MTDC					Description/Explanation
Supplies
Telephone/Communications

Subtotal Operating Expenses - MTDC	$ - 0	$ - 0
Operating Expenses - non-MTDC
Facilities-Related Expenses for Program (Utilities, Maintenance Repair, etc.)
Client-Related Expenses (Food, Transportation, etc.)

Insert all Other Operating Expenses (list each on its own row) (items included above are just examples, can be edited or removed)

Subtotal Operating Expenses - non-MTDC	$ - 0	$ - 0
Indirect Costs (up to 15% of MTDC—see RFP)			FTE funded by HSA Funding**	Description/Explanation
Maximum Indirect Costs	$ - 0	$ - 0
Indirect Costs

Subtotal Indirect Costs	$ - 0	$ - 0	0.00
Total Expenses	$ - 0	$ - 0

* List the proportion of each position that will be allocated to the Core Service Agency program

** List the proportion of each position that will be funded by the HSA funding being requested via this RFP

FY27-28

Agency:
Program: Core Services
FY25-26
Line Item	Total Program Budget	Funding Request (how will the funds requested via this RFP be used)
Revenue
Funding being requested via this RFP
Other funding sources (foundation funding, individual donations, corporate donations, contracts with public entities or others). List each contract/funding in its own row. Please add in more rows if needed.

In kind (facilities, maintenance, other)

	Total Revenue	$ - 0		$ - 0
	Expenses
	Personnel Expenses
(List all staff positions that are a part of the Core Service Agency program (the amounts listed in column C should include salaries, benefits and taxes for these positions).	FTE*		FTE funded by HSA Funding**	Description/Explanation
	List all staff positions, their salary, and the FTE for this contract

Benefits (if not included above)
Subtotal Personnel	$ - 0	0.00	$ - 0	0.00
Operating Expenses - MTDC					Description/Explanation
Supplies
Telephone/Communications

Subtotal Operating Expenses - MTDC	$ - 0	$ - 0
Operating Expenses - non-MTDC
Facilities-Related Expenses for Program (Utilities, Maintenance Repair, etc.)
Client-Related Expenses (Food, Transportation, etc.)

Insert all Other Operating Expenses (list each on its own row) (items included above are just examples, can be edited or removed)

Subtotal Operating Expenses - non-MTDC	$ - 0	$ - 0
Indirect Costs (up to 15% of MTDC—see RFP)			FTE funded by HSA Funding**	Description/Explanation
Maximum Indirect Costs	$ - 0	$ - 0
Indirect Costs

Subtotal Indirect Costs	$ - 0	$ - 0	0.00
Total Expenses	$ - 0	$ - 0

* List the proportion of each position that will be allocated to the Core Service Agency program

** List the proportion of each position that will be funded by the HSA funding being requested via this RFP

File details come from the government source that posted it. Updated May 12, 2025.