Appendix B Argonne National Laboratory SOW.docx

APPENDIX B: ARGONNE NATIONAL LABORATORY

STATEMENT OF WORK

Removal, Overpacking, Transportation, and Disposal of 54 Cylinders of CNG.

Revision 1

May 20th, 2024

1.0 Purpose

The purpose of this contract is to request the services necessary for the removal, overpacking, transportation, and disposal of CNG Cylinders.

2.0 Work scope

The contractor shall perform the following to safely and in a compliant manner salvage, package, and transport the cylinders:

1. Provide any packaging materials, and equipment necessary to perform the packing and transportation of waste.

2. Transport, treat, recycle where practicable and cost-effective, and dispose of the wastes in EPA approved facility(s). The Laboratory prefers recycling of its waste where practicable and cost-effective; incineration is the method of choice for waste disposal.

3. Provide the Laboratory with documentation in a timely fashion, and ensure that wastes received have been properly treated, recycled, or disposed. Certificates of destruction and/or certificates of disposal/recycle/reuse for all other wastes must be provided to the WMO technical representative and electronic copies shall be sent via email to wmorecords@anl.gov and a hard copy shall be mailed to ANL’s technical representative within a maximum of nine (9) months from the shipment date.

3.1 Contractor shall provide material and labor including technical expertise and processes needed to successfully perform waste processing or treatment for disposal. Required technical expertise and processes include but are not limited to package the waste into packaging that can ship in a safe and compliant manner.

3.2 Perform remedial activities on gas cylinders. Gas cylinders will be disconnected and isolated from the CNG system, valved, and valves capped prior to SET arrival on site.

3.3 Contractor to remove gas cylinders from their current storage unit and overpack them to meet applicable PHSMA requirements for transportation.

3.4 Perform necessary and appropriate decontamination of containers, equipment, etc. related to the above work.

3.0 Contractor Requirements

1. The Contractor shall not treat or dispose of waste at facilities that have not been disclosed in writing to the ANL Technical Representative. Contractor shall use treatment and disposal facilities that have RCRA Part “B” permits and that have no pending state or federal RCRA or TSCA enforcement actions for all RCRA/TSCA hazardous wastes. Contractor must be able to provide the compliance status of the treatment and disposal facilities, upon the Laboratory’s request.

2. If the Contractor revises its RCRA Treatment and Storage permit(s), and/or TSCA authorizations; the Contractor shall submit revisions that directly affect ANL waste within 15 days after the revisions occurred.

2. All shipments of waste from the Laboratory are to be accompanied by proper shipping labels, certifications and manifests. All outer packages must be marked and labeled in accordance with applicable DOT regulations. All waste shipments requiring a manifest must be approved and signed by the Laboratory’s Transportation Officer or his designee.

3. All transportation services shall be provided by DOE Motor Carrier Evaluation Program (MCEP) approved carriers. If bidders are not MCEP approved, they should subcontract out this phase of work and adjust transportation prices accordingly.

4. The Contractor shall allow ANL representatives access to facilities and appropriate records for inspection and auditing.

5. All facilities used during the management of ANL’s waste will be considered a lower-tier Contractor to the Contractor.

a. The Contractor is responsible for ensuring that lower-tier Contractors meet all requirements of this Subcontract.

b. The Contractor shall be responsible for manifesting and dispersing the waste to the final disposal facilities (if necessary).

c. The Contractor or its lower-tier Contractors shall sign as the generator on the new manifest.

6. The Contractor shall be required to submit a High-Risk Job Safety Analysis (JSA). ANL/ESH personnel must approve the JSA before a formal “notice to proceed” will be issued.

7. Contractor personnel performing the stated services at the ANL site will be required to attend a mandatory ANL Safety Orientation.

8. The Contractor shall notify ANL immediately if the Contractor discovers any significant manifest or shipping discrepancies on receipt of the waste. The Contractor and ANL shall attempt to reconcile the discrepancy within 10 calendar days after the Contractor receives the waste. If the discrepancy cannot be resolved within this period, the Contractor shall coordinate the return the waste to the ANL without delay, and ANL will be liable for the cost of transportation of the waste from the treatment facility to ANL.

9. The Contractor shall be responsible for all spills or leaks of waste during the performance of this Subcontract that occurs as a result of negligence on the part of the Contractor or the Contractor's representative. The Contractor shall notify ANL of all spills or leaks of ANL’s waste to the ANL TR within 24 hours of their discovery. A written follow-up report shall be submitted to the ANL TR not later than 7 calendar days after the initial report. The written report shall be in narrative form and, as a minimum, shall include the following:

a. Cause of spill.

b. Description of item spilled (including identity, chemical and radiological composition, profile sheet number, manifest number, etc.).

c. Quantity spilled (indicate whether or not it was a Reportable Quantity Spill).

d. Exact time and location of spill, including a description of the area involved.

e. Description of containment and cleanup procedures.

f. Level of decontamination achieved in the cleanup.

g. Description of any reports made to regulatory/emergency response agencies (identify agency, contact, time of report, and content of report).

h. Description of any reports/information given to news media organizations.

i. Discussion of possible long-term cleanup actions or environmental effects.

j. Certification of cleanup in accordance with 40 CFR 761 (for PCB waste).

10. In the event that there is an abnormal or unusual situation associated with this subcontract work scope, including incidents, events, audits, findings, or Notices of Violations from a regulatory agency, the Contractor shall notify the designated Procurement Specialist or designated ANL’s Technical Representative (ANL TR) within 24 hours of the abnormal or unusual situation. The notification shall include a short summary of the abnormal or unusual situation. If after making contact with ANL, the Contractor is advised to suspend activities, the Contractor shall not proceed until such direction to proceed has been expressly issued by the Procurement Specialist. Any verbal notification of an abnormal or unusual situation shall be followed up by a written confirmation of the abnormal or unusual situation and the Contractor will provide ANL copies of any corrective action plans within a reasonable period after the occurrence of the abnormal or unusual situation.

11. The contractor shall return signed copies of the manifest and any other receipt documentation to ANL’s Waste Management Operation within 10 days of the receipt of the shipment.

12. Certifications of treatment or destruction and disposal for all waste received by the Contractor for treatment and disposal. Electronic copies shall be sent via email to wmorecords@anl.gov and a hard copy shall be mail to ANL’s Waste Management Operation.

13. Provide an electronic copy of “DESIGNATED FACILITY TO GENERATOR” manifest page upon receipt of waste. Electronic copies shall be sent via email to wmorecords@anl.gov and a hard copy shall be mailed to ANL’s Waste Management Operation.

14. Provide an electronic copy of manifest with final management codes completed within 1 year of shipment date. Electronic copies shall be sent via email to wmorecords@anl.gov and a hard copy shall be mailed to ANL Waste Management Operation.

4.0 ANL Responsibilities

ANL will furnish or cause to be furnished to the Contractor, without cost, the following services:

a. ANL will prepare and submit documentation as necessary to profile each waste stream for approval prior to shipment. The Contractor shall review and approve waste documentation in a timely matter.

b. ANL will prepare shipment documentation for each shipment of waste sent to the Contractor. The Contractor shall review and approve shipment documentation prepared by ANL as necessary in a timely manner and prior to the waste leaving the ANL.

c. ANL will provide LDR Notifications/Certifications. ANL may also provide additional shipment documentation required for unit-specific acceptance requirements in the Contractor’s RCRA/TSCA permit(s)

d. ANL’s Waste Management Operation will inspect and validate all waste shipments and sign the manifest.

5.0 ESH&Q Requirements

5.1 Environmental Requirements

The Contractor shall have all necessary permits and licenses to receive, treat, and dispose of waste from the ANL.

5.2 Safety & Health Requirements

The Contractor shall have, implement and maintain a written Health and Safety Program that complies with 29 CFR 1910.120, Hazardous Waste Operations and Emergency Response.

5.3 Quality Requirements

The Contractor shall develop, implement, and maintain a written Quality Assurance Program (QAP) that complies with 10 CFR 830.122, Quality Assurance Criteria. The Contractor shall require sub-tier contractors, if any, to meet Quality Assurance Program requirements specified above that are applicable to the scope of subcontracted work. This “flow down” of requirements shall be documented in procurement documents between the Contractor and sub-tier contractor.

6.0 Training

The Contractor’s transportation personnel shall be trained in proper waste handling procedures, personal protection, regulatory compliance, and spill emergency response. The Contractor personnel shall be responsible for properly securing and transporting the waste in accordance with all State and Federal transportation regulations.

The Contractor shall develop, implement, and maintain a written Training Plan that complies with 40 CFR 260-279 and the Contractor’s governing permits and license. The Contractor shall maintain adequate staff that is trained to the requirements of the training plan to accomplish the requirements of this Contract.

7.0 Administration

Records and Reports

· The Contractor shall maintain all records associated with the ANL's wastes using a method compliant with the requirements specified in 40 CFR 260-279, and all other applicable federal, state, or local regulations. All documents, procedures, and applicable requirements for record keeping are subject to audit by the ANL.

· The Contractor shall establish and maintain a historical record of waste received, generated, treated, stored, and shipped at the facilities under its cognizance. The data maintained shall include all data necessary to show that the waste was properly classified, treated, stored, and shipped. The data maintained in the system shall be based on the data recorded on waste manifests. At a minimum, the following data will be included for each container of waste:

· Waste physical and chemical characteristics;

· Weight of the waste (total of waste and any solidification or absorbent media);

· Other data necessary to demonstrate compliance with waste acceptance criteria;

· Packaging date, package gross weight, and nominal package volume;

· The Contractor shall maintain waste manifest records for waste received by the Contractor and for treated waste returned back to the ANL and/or approved disposal unit. The Contractor shall keep waste manifests as permanent records.