Appendix A - Statement of Work.pdf

ATTACHMENT A

STATEMENT OF WORK

for

“Gas Cylinders & Liquid Nitrogen / Helium”

The Ames Laboratory (referred to as “Laboratory”) conducts fundamental and applied research that helps the world to better understand fundamentals of chemistry, physics, and materials science. The Laboratory translates that knowledge into new and unique materials, processes, and technologies that advance the nation’s energy and economic competitiveness and enhance national security. To facilitate this work effort, the Laboratory requires a reliable source of high-quality compressed scientific gases, as well as liquid nitrogen and liquid helium.

The objective of this Statement of Work is to procure gas cylinders and liquid nitrogen and helium on an as-needed basis and to procure materials that are the highest purity, quality, and quantity requested. It is imperative that the Supplier(s) meet the Laboratory’s requirements and expectation, as outlined below.

The Supplier shall provide all personnel, equipment, tools, materials, management, operations, supervision, other items and logistic support as defined in this SOW for delivery and removal of gas cylinders, and liquid nitrogen and helium. The Supplier shall provide to the Laboratory the type and size of the compressed gas cylinders, dewars, and liquid nitrogen / helium as listed below on an as-needed basis.

(Please Note: Below is a preliminary list of gases and liquid nitrogen. As the work effort advances over time, gases may be added or removed)

Ames Lab ID Item Description

Est.

Annual

Quantity

Inventory U/M

0330275 Gas, Air Breathing, Industrial Grade, Size 200, Supplier owned, 225 CF 50 CYL

0330355 Gas, Argon, HP Grade, 99.995%, Size 200, Supplier owned, 280 CF 250 CYL

0330398 Gas, Argon, UHP Grade, 99.999%, Size 300, Supplier owned, 331 CF 250 CYL

0330400 Gas, Argon, Industrial Grade, 99.995%, Size 200, Ames, 280 CF 40 CYL

0330442 Gas, Argon, Industrial Grade, 99.995%, Size 300, Supplier Owned,331

CF 120 CYL

0330900 Liquid Argon, 99.999%, Supplier Owned, 230 Liters, Dewar 12 DEWAR

0330600 Argon HP6000 6 pack cradle, 99.995%, 3420 CF 8 PK

0330507 Gas, Carbon Dioxide, Industrial Grade, 99.5%, Ames, Size 50# 3 CYL

0330701 Gas, Helium, Industrial Grade, 99.995%, Size 200, Ames, 244 CF 10 CYL

0330726 Liquid Helium, 99.999%, Supplier Owned, 60 Liters, Dewar 1 DEWAR

0330727 Liquid Helium, 99.999%, Supplier Owned, 100 Liters, Dewar 60 DEWAR

0330728 Liquid Helium, 99.999%, Supplier Owned, 250 Liters, Dewar 10 DEWAR

0330729 Liquid Helium, 99.999%, Supplier Owned, 500 Liters, Dewar 1 DEWAR

0330750 Gas, Helium, Bulk, 99.99% 200,000 SCF

0330809 Gas, Hydrogen, Industrial Grade, 99.995%, Size 200, Ames, 196 CF 20 CYL

0331201 Gas, Nitrogen, Industrial Grade, 99.99%, Size 200, Ames, 228 CF 20 CYL

0331700 Gas, Nitrogen, UHP Grade, 99.999%, Size 300, Supplier Owned, 300 CF 70 CYL

0331690 Gas, Nitrogen, Ind. Grade, 99.99%, Size 300 Supplier Owned, 300 CF 100 CYL

0331309 Gas, Oxygen, Industrial Grade, 99.5%, Size 200, Ames, 249 CF 14 CYL

0331406 Gas, P-10, Argon 90%, Methane 10%, Size 1A, Supplier Owned, 225 CF 12 CYL

0331500 Gas, Argon with 5% Hydrogen, Size 1A, Supplier Owned, 220 CF 30 CYL

0331562 PROPANE, FORKLIFT, 33# 4 CYL

0331694 Gas, Nitrogen, HP Grade, 99.995%, Size 300, Supplier Owned, 300 CF 40 CYL

0331708 Gas, Air Zero Grade, Size 1A, Supplier Owned, 232 CF 1 CYL

0331724 Gas, Helium, UHP Grade, 99.999%, Size 300, Supplier Owned, 288 CF 200 CYL

0331759 Gas, Helium, UHP Grade, 99.999%, Size 200, Ames, 219 CF 25 CYL

0331805 Gas, Hydrogen, UHP Grade, 99.999%, Size 300, Supplier Owned, 258 CF 50 CYL

0340201 Liquid Nitrogen, Bulk, 99.998% 400,000 SCF

0331410 5.7% Hydrogen, Nitrogen Certified Size 1A CGA350 212CF 2000PSIG 1 CYL

0331400 2.9% Hydrogen, Argon Certified Size 1A CGA350 212CF 2000PSIG 10 CYL

0331420 3.9% Hydrogen, Helium Certified Size 1A CGA350 212CF 2000PSIG 1 CYL

The following requirements are outlined as part of this Statement of Work (SOW) for procurement of materials under this BPA:

• Supplier will provide an e-commerce website to allow for the Laboratory to place purchase orders.

• Supplier shall automatically replenish the Laboratory owned cylinders. As the Laboratory cylinders are sent empty to the Supplier, they shall be refilled and returned on an automatic and immediate basis.

• Products shall be delivered within one week of receipt of the Purchase Order Release.

• Expedited product deliveries may be required depending on urgent needs to meet Laboratory demands. When the Laboratory requests an expedited delivery, the Supplier shall deliver within one (1) calendar day of receiving an order unless otherwise negotiated.

• Prior to delivery, the Supplier shall ensure that none of the cylinders are leaking.

• Cylinder deliveries are to be made to Ames Laboratory’s Warehouse at 2437 Kooser Drive, Ames, Iowa, 50011.

• Supplier will provide company-owned, privately owned, or rental vehicles for transportation. Supplier vehicles must be properly insured to be driven on the Ames Laboratory site in accordance with the insurance requirements stipulated in Appendices C & D – Commercial Items and Services Terms and Conditions and its updates.

• Deliveries of full and pick-up of empty cylinders and dewars will be free of charge, up to two times per week, on pre-arranged days of the week. 20-minute advance notice of arrival is requested (text or call), as well as pre-notification as soon as possible if delivery or pick up will not occur on the prearranged day(s).

• Delivery tickets provided upon delivery shall include the BPA Number and PO Release Number, date delivered, description, and unique Supplier barcode number (if applicable).

• Supplier will provide an itemized statement or receipt notating cylinders and dewars that are returned to Supplier.

• Bulk Nitrogen and Helium must be delivered during non-business hours, 6 p.m. to 6 a.m. Driver will leave a packing slip showing the product level prior to fill and after fill.

• Supplier will provide assistance, on-site training, and software, free of charge to include bar-coding capability (barcode stickers) and two scanners of most current technology and model type for Ames Laboratory to input and extract data to internally bill projects for demurrage charges. The software must be capable of handling existing onsite cylinders as well as Supplier and Ames Laboratory owned/refilled cylinders. Any peripheral equipment required for the software/tracking program to provide the necessary information shall also be provided by the Supplier. For new implementation or changes to the software, other than regularly scheduled upgrades, Ames Laboratory will be given a minimum of six months notice to plan for substantial changes to software processes.

• Supplier will monitor all cylinders for valve replacement needs and hydrostatic testing renewal and will complete necessary valve replacement and hydrostatic testing on all supplier-owned and Ames Lab owned cylinders. For Ames Lab owned cylinders, this will be charged per the rates in the proposal

• Demurrage will be applicable only to non-Ames Laboratory cylinders.

Demurrage rates on Supplier owned cylinders shall be quoted in the proposal. The cost to Ames Laboratory associated with hydrostatic testing and replacement valves must also be clearly set out in the proposal.

• The Supplier shall only provide the specific types and sizes of cylinders ordered; substitutions will not be accepted unless authorized by Ames Lab Procurement.

• Quantities of gas cylinder purchases under this BOA will vary by purchase order/release and are dependent on the internal Laboratory demand.

• Supplier will manage re-filling the bulk nitrogen tank as required to ensure a usable quantity of nitrogen is in the tanks at all times.

• Supplier will manage re-filling the bulk helium tank as required to ensure a usable quantity of helium is in the tanks at all times.

Inspection and Acceptance:

Inspection for quality and quantity determination shall be at origin and acceptance shall be performed at destination. Supplier is required to obtain Laboratory acceptance of quantity upon delivery.