Appendix 8 - 2026 RFP Deliverabls - Addendum (1).docx

REQUEST FOR PROPOSALS (RFP) 2026-XX

LOTTERY CENTRAL MONITORING AND CONTROL SYSTEM AND RELATED SERVICES

Appendix 8

DELIVERABLES

Post Contract Award

1. Deliverable Submission

1. For every deliverable, the Contractor shall request the Contract Monitor confirm receipt of that deliverable by sending an e-mail identifying the deliverable name and date of receipt.

1. Unless specified otherwise, written deliverables shall be compatible with Microsoft Office, Microsoft Project, PDF or Microsoft Visio within two (2) versions of the current version. At the Contract Monitor’s discretion, the Contract Monitor may request one hard copy of a written deliverable.

1. For any written deliverable, the Contract Monitor may request a draft version of the deliverable, to comply with the minimum deliverable quality criteria listed in Section 3 Minimum Deliverable Quality.

2. Deliverable Acceptance

1. A final deliverable shall satisfy the scope and requirements of this RFP for that deliverable, including the quality and acceptance criteria for a final deliverable as defined in Section 4 Deliverable Descriptions/Acceptance Criteria.

1. The Contract Monitor shall review a final deliverable to determine compliance with the acceptance criteria as defined for that deliverable. The Contract Monitor is responsible for coordinating comments and input from various team members and stakeholders. The Contract Monitor is responsible for providing clear guidance and direction to the Contractor in the event of divergent feedback from various team members.

1. The Contract Monitor will issue to the Contractor a notice of acceptance or rejection of the deliverable in the DPAF (see online sample).

F. In the event of rejection, the Contract Monitor will formally communicate in writing any deliverable deficiencies or non-conformities to the Contractor, describing in those deficiencies what shall be corrected prior to acceptance of the deliverable in sufficient detail for the Contractor to address the deficiencies. The Contractor shall correct deficiencies and resubmit the corrected deliverable for acceptance within the agreed-upon time period for correction.

3. Minimum Deliverable Quality The Contractor shall subject each deliverable to its internal quality-control process prior to submitting the deliverable to the State.

Each deliverable shall meet the following minimum acceptance criteria:

1. Be presented in a format appropriate for the subject matter and depth of discussion.

1. Be organized in a manner that presents a logical flow of the deliverable’s content.

1. Represent factual information reasonably expected to have been known at the time of submittal.

1. In each section of the deliverable, include only information relevant to that section of the deliverable.

1. Contain content and presentation consistent with industry best practices in terms of deliverable completeness, clarity, and quality.

1. Meets the acceptance criteria applicable to that deliverable, including any State policies, functional or non-functional requirements, or industry standards.

1. Contains no structural errors such as poor grammar, misspellings or incorrect punctuation.

1. Must contain the date, author, and page numbers. When applicable for a deliverable, a revision table must be included.

1. A draft written deliverable may contain limited structural errors such as incorrect punctuation, and shall represent a significant level of completeness toward the associated final written deliverable. The draft written deliverable shall otherwise comply with minimum deliverable quality criteria above.

4. Deliverable Descriptions/Acceptance Criteria In addition to the items identified in the table below, the Contractor may suggest other subtasks, artifacts, or deliverables to improve the quality and success of the assigned tasks.

5. Deliverables Summary Table*

Updates: Weekly

Frequency: Monthly

Due: 5th of each month Frequency: monthly

Frequency: Weekly

Due: on the anniversary date of the first Data Security Plan Frequency: Annually

Due: on the anniversary date of the first Penetration Test Frequency: Annually

Frequency: As tests are conducted

*The Deliverables Summary Table may not list every contractually-required deliverable. Offerors and Contractors should read the RFP thoroughly for all Contract requirements and deliverables.