APPENDIX_4_-_Special_Notices_REV3-20250214.docx

SPECIAL NOTICES

Contract No. 23-0975

FY2026-2028 Cured-In-Place-Pipelining (CIPP) WORK ORDER CONTRACT Comment by Thompson, Alyssa: FY 2026-2028 Comment by Smith, Arenee: Corrected

In Pinellas County, Florida

AWARD:

Section 5.11 (A) is amended to add the following:

The quantities shown on the “Bid Submittal Sheets” (Schedule of Values) are approximate and only represent estimated planned requirements based on historical and anticipated needs. Pinellas County does not guarantee any maximum or minimum quantity, any range of quantities or the exact quantities shown for each item bid. The total bid amount will then be used to determine low bidder.

ASSIGNMENT OF WORK:

All work shall be executed by the contractor on an assignment-by-assignment basis, in the form of a Work Order authorized by the Engineer. Pinellas County does not guarantee Work Orders will be concurrent and/or consecutive. The Contractor shall perform no work under this Contract without the Engineer’s written authorization to proceed for each Work Order in the form of Attachment No. 1, included with this Special Notice. The Contractor hereby agrees to waive any claim for compensation for any work performed without authorization.

A Work Order could be as large as one hundred line segments and as small as one line segment. All Work Orders shall be issued during the initial term of the project or any renewal thereof. All work shall be performed in an expeditious and professional manner. The Contractor shall have sufficient crews and equipment to perform all work, including restoration, at the time the Work Order is assigned. The inability of the Contractor to meet contractual obligations, or to perform assigned work in a satisfactory manner, shall be grounds for termination of the Contract, and/ or reassignment of the work for construction by others. The County reserves the right to add or delete sites and project locations from the Work Orders. There are no guaranteed Work Order locations. The Contractor shall only be compensated for that work satisfactorily completed. There will be no compensation to the Contractor for cancellation of the Contract or for any assigned work that is not satisfactorily constructed and accepted by the County.

All liners shall be installed by the inversion method (ASTM F1216-09) and cured with steam or water. Pre & post National Association of Sewer Companies (NASSCO) Pipeline Assessment and Certification Program (PACP) video inspections are required for each line segment. Sanitary Sewer rehabilitation work orders will include a Manhole Assessment and Certification Program (MACP) manhole video (level 2) inspection on each end of line segment. All video inspections shall be delivered in electronic file format compatible with Granite Net latest edition. All video inspections shall be reviewed/certified by the Contractor as meeting the NASSCO standards and delivered to the County no later than thirty (30) days after completion of liner installation. The successful bidder’s method for installation of CIPP shall meet these requirements and provide submittal meeting this requirement.

The Contractor will submit a monthly itemized invoice for approval and payment together with an affidavit stating all bills for labor or materials or appliances in connection with the particular project have been paid. Request for payments shall be made in the format as shown on the application for payment form.

Each individual location or line segment contained in a Work Order is to be considered an “individual project” such that all work, including cleanup, lateral reinstatement, grouting and sealing, post PACP inspection video, and MACP inspection (level 2) video (where required), must be fully completed before it can be considered for payment; there will not be any partial payments for individual projects. At the completion and acceptance of each individual project or line segment, payment will be made in full for that assignment.

NOTIFICATION:

The Contractor shall inform the Engineer, on a daily basis, of the work areas being performed. The Contractor shall provide a fax or email, no later than 8:00 AM, of a worksheet outlining the limits of the road segment to be worked that day so that the Engineer may visit same for inspection and tentative approval of work quality being accomplished. When the Contractor has completed a road segment the Engineer shall be notified by fax or email. Upon such notification a final inspection of the work shall be made within 48 hours (holidays and weekends excluded) and the Contractor notified as to acceptance or rejection of work. In the event of unsatisfactory work, the Contractor shall be provided a “punch list” indicating the corrective measures necessary for approval of the work performed. The Contractor shall perform appropriate correction within thirty

(30) working days. When the corrections have been made, the Contractor shall notify the Engineer and a re-inspection will be made by the following business day (exception – holidays and weekends).

SECTION B – SPECIAL CONDITIONS, Subsection 5.39 - Submittals After Award, Paragraph A – Schedule: The term Preconstruction Conference shall mean review meeting prior to commencing each individual Work Order.

INSURANCE AND INDEMNIFICATION:

The contractor is advised if work is performed on local municipal roads or state roads in addition to unincorporated local roads, the contractor shall indemnify and name as additional insured Pinellas County, as well as the FDOT and/or the appropriate municipality. Insurance requirements are shown in Insurance Section of the Invitation to Bid.

RECORD DRAWINGS:

The Contractor shall supply Contract Documents, including but not limited to, a set of record drawings and signed and sealed contract Plans that are maintained by the Contractor for the express use of recording as-built information. Record drawings shall be submitted to the County upon Final Acceptance of the Project.

PRICE ADJUSTMENT OPTION:

This contract has a price adjustment option. Contractors must refer to Section 5.3, Special Conditions – Pricing/Period of Contract, in the Invitation to Bid for further details. The list of pay items eligible for price adjustment are listed below.

Producer Price Index (PPI): Chemicals and allied products, Series Id: WPU06630601

NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM COMPLIANCE AND EROSION CONTROL

1. NPDES Compliance for projects LESS THAN 1 acre of disturbed area

a. Pursuant to the approved construction plans, the Prime Contractor shall properly install erosion and sedimentation control measures (Best Management Practices, “BMPs”) immediately prior to commencement and maintain during and after construction to prevent siltation and turbid discharges from entering county-maintained storm sewer, adjacent wetlands and surface waters at the project site. The BMP’s shall remain in place until construction is complete and County inspectors have determined the site to be stabilized.

b. Within 72 hours of establishing final grade at the project site, the Contractor shall stabilize exposed slopes to prevent erosion, siltation, or turbid run-off into waters of the State.

Attention: Failure to properly install and maintain erosion and/or sedimentation controls or an illicit discharge resulting from their failure may result in fine citation. Sec. 58-239 of the Pinellas County Code authorizes penalties of up to $10,000 per offense. Chapters 62-620 and 62-621 Florida Administrative Codes (F.A.C.) outline the procedures for obtaining and developing Best Management Practices Plan to ensure a violation of Chapter 62-302, F.A.C. does not occur.

2. All projects with disturbed areas greater than 1 acre will require a NPDES Permit and are subject to all requirements thereof.

3. Erosion Control

a. Contractor shall comply with the Pinellas County Technical Specifications for Erosion and Sedimentation Control, outlined in 01-57-13.

b. The Contractor shall follow the Stormwater Pollution Prevention Plan (SWPPP) and Erosion and Sediment Details wherever applicable. The SWPPP and Erosion and Sediment Details is provided in the plans.

c. Erosion control is a performance-based measure, if the details in the plans do not meet the requirements of compliance in the field, it is on the Contractor to provide the resources to meet compliance.

ADDITIONAL INFORMATION AND STUDIES

Color Audio-Video Construction records per specifications shall only be required for open cut excavation work or where the contractor wants to record site conditions prior to construction.

The Contractor is responsible for all scheduling, coordination, and costs associated with any process water required to perform this work including: all temporary or hydrant water meter deposits, water meter relocation scheduling, cost of water and water meter relocation fees. No additional compensation will be paid for obtaining or transporting process water.