APPENDIX_4_-_Special_Notices-rev2.pdf

SPECIAL NOTICES

Contract No. 23-0496

FY2024 – FY2026 COUNTYWIDE PAVEMENT PRESERVATION

In Pinellas County, Florida

AWARD:

Section 5.11(A) is amended to add the following:

The quantities shown on the “Bid Submittal Sheets” (Schedule of Values) are approximate and only represent estimated planned requirements based on historical and anticipated needs.

Pinellas County does not guarantee any maximum or minimum quantity, any range of quantities or the exact quantities shown for each item bid. The total bid amount will then be used to determine low bidder; however, actual payments under the awarded contract will be based on actual quantities completed and shall not exceed $18,000,000.00. If the lowest, responsive bid is less than $18,000,000.00, the award will not exceed the low bid vendor's award amount.

ASSIGNMENT OF WORK:

All work shall be executed by the contractor on an assignment-by-assignment basis, in the form of a Work Order authorized by the Engineer. Pinellas County does not guarantee Work Orders will be concurrent and/or consecutive. The Contractor shall perform no work under this Contract without the Engineer’s written authorization to proceed for each Work Order in the form of Attachment No. 1, included with this Special Notice. The Contractor hereby agrees to waive any claim for compensation for any work performed without authorization.

Each individual location contained in a Work Order is to be considered an “individual project” such that all work, including demobilization and cleanup, must be fully completed in a reasonable time frame, as determined by the Engineer. The project limits shown on the location maps and/or plans contained in each Work Order are approximate; Contractor shall verify exact limits with the Engineer prior to beginning construction.

All work shall be performed in an expeditious and professional manner. The Contractor shall have sufficient crews and equipment to perform all work, including restoration, at the time the Work Order is assigned. The inability of the Contractor to meet contractual obligations, or to perform assigned work in a satisfactory manner, shall be grounds for termination of the Contract, and/or reassignment of the work for construction by others. The Engineer reserves the right to add or delete sites and project locations from the Work Orders. There are no guaranteed Work Order locations in the “Bid Submittal Sheets” (Schedule of Values) included in Section 9 of the contract document.

The Contractor shall only be compensated for that work satisfactorily completed. There will be no compensation to the Contractor for cancellation of the Contract or for any assigned work that is not constructed to the satisfaction of the Engineer.

Prior to assignment of any Work Order, the Contractor shall prepare a detailed work plan for each project, which shall include a work schedule.

NOTIFICATION:

The Contractor shall inform the Engineer, on a daily basis, of the work areas being performed.

The Contractor shall provide a fax or email, no later than 8:00 AM, of a worksheet outlining the limits of the road segment to be worked that day so that the Engineer may visit same for inspection and tentative approval of work quality being accomplished. When the Contractor has completed a road segment the Engineer shall be notified by fax or email. Upon such notification a final inspection of the work shall be made within 48 hours (holidays and weekends excluded) and the Contractor notified as to acceptance or rejection of work. In the event of unsatisfactory work, the Contractor shall be provided a “punch list” indicating the corrective measures necessary for approval of the work performed. The Contractor shall perform appropriate correction within thirty

(30) working days. When the corrections have been made, the Contractor shall notify the Engineer and a re-inspection will be made by the following business day (exception – holidays and weekends).

SECTION 5 – SPECIAL CONDITIONS, Subsection 5.39 - Submittals After Award, Paragraph A – Schedule: The term Preconstruction Conference shall mean review meeting prior to commencing each individual Work Order.

INSURANCE AND INDEMNIFICATION:

The contractor is advised if work is performed on local municipal roads or state roads in addition to unincorporated local roads, the contractor shall indemnify and name as additional insured Pinellas County, as well as the FDOT and/or the appropriate municipality. Insurance requirements are shown in Section 6 of the contract document.

RECORD DRAWINGS:

The Contractor shall supply Contract Documents, including but not limited to, a set of record drawings and signed and sealed contract Plans that are maintained by the Contractor for the express use of recording as-built information. Record drawings shall be submitted to the County upon Final Acceptance of the Project.

Contract Name: Contract No.:

County Project ID No.: Contractor:

Date:

Funding Account:

Pay Item No. Quantity Unit Unit Cost

Yes: No:

Scope of Work including Project Limits:

*Breakdown of Unspecified Work (If Applicable):

Total Cost Not-to-Exceed

Subtotal of Work Order:

Date of Completion for all Work issued under this Work Order:

Authorized Contractor Representative:

Date of Commencement of Work Order:

Pay Item Description

The County and the Contractor agree that the Duration of Work Order and Not-to-Exceed Total Cost of Work Order as presented in this document constitutes a full and complete understanding of all Work to be completed, including all direct and indirect costs for equipment, manpower, materials, overhead, profit, goods and services, and that Work shall commence and be completed as specified within and in accordance with the Contract Documents.

Liquidated Damages applicable to this Work Order

Amount of Liquidated Damages per day and per the terms of the Contract:

Pinellas County Signature (Project Manager):

Name (Printed):

Title: Pinellas County Project Manager Date:

*Unspecified Work (If Applicable):

Not-to-Exceed Total Cost of Work Order:

Duration of Work Order (consecutive Calendar Days):

The Pay Items below correspond to the Contract Bid Submittal Sheets.

Pinellas County Signature (Construction Division):

Name (Printed):

Title: Pinellas County Construction Division Date:

ATTACHMENT No. 1 - WORK ORDER FORM Work Order No.

Authorized Contractor Signature:

Name (Printed):

Title:

Date: