Appendix 4 - Electronic Transaction Fee.pdf
PDF 264 KB Posted
- Attached to
- Sales and Use Tax Books
- Solicitation number
- BPM056267
- Issued by
- Maryland
About this file
This is an Appendix document outlining electronic transaction fees for the State of Maryland's Sales and Use Tax Books procurement. The appendix establishes the fee structure that bidders must incorporate into their pricing proposals for processing and mailing Maryland Sales and Use Tax Forms 202 & 202F and associated coupon books in monthly, quarterly, semi-annual, and annual formats. The electronic transaction fee serves as a mechanism for recovering costs associated with digital processing and imaging services required under the contract.
The electronic transaction fee is a per-transaction charge that bidders must specify in their cost proposals and applies to all electronic submissions and processing activities conducted throughout the contract term. This fee structure allows the State to standardize costs across all transaction types while enabling the contractor flexibility in pricing based on operational efficiency and service delivery methods. Bidders must clearly itemize and justify these fees within their overall bid submissions to ensure transparency and compliance with the state's procurement requirements.
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Text version
Appendix 9. Electronic Transaction Fee Effective Date: February 2026
Appendix 4 - Electronic Transaction Fee
A. No later than forty-five (45) calendar days after the end of each monthly reporting period, the Contractor shall remit to the State an electronic transaction fee equal to one percent (1%) of the total approved invoice amount for all accepted goods and services provided under the Contract during the applicable reporting period. The Contractor shall calculate the fee on the gross invoice amount, less any returns or credits. The
Contractor may not charge the electronic transaction fee directly to a customer or identify it as a separate line item, fee, or surcharge on any invoice, and shall incorporate the fee into the Contract’s unit prices. For example, if the total approved invoice amount for a reporting period equals $10,000, the Contractor shall remit an electronic transaction fee of $100.
B. The Contractor shall submit the electronic transaction fee for the applicable reporting period by one of the two methods below:
1. via ACH: To send ACH payments, the Contractor must fill out the GAD X-10
Form and submit it to the Comptroller at GADACH@marylandtaxes.gov.
All ACH payments must include a note in the comments section that the payment is for “DGS 1% Fee.”
2. by check to the Office of State Procurement at the following address:
Department of General Services, Fiscal Services Division
301 W. Preston Street, Room 1309
Baltimore, MD 21201
ATTENTION: For the Office of State Procurement
C. Simultaneously with the payment of the fee, the Contractor shall email Appendix 4 -
Monthly Usage Report, documenting all accepted good or services for the reporting period to: dgs.statewidecontractsusagereport@maryland.gov.
D. If the Contractor fails to timely and accurately remit the electronic transaction fees, the
State shall determine that the Contractor is in default under the Contract.
https://www.marylandcomptroller.gov/content/dam/mdcomp/md/state-accounting/forms/GADX10Form.pdf https://www.marylandcomptroller.gov/content/dam/mdcomp/md/state-accounting/forms/GADX10Form.pdf mailto:GADACH@marylandtaxes.gov https://procurement.maryland.gov/wp-content/uploads/sites/12/2026/02/Attachment-Z.-Monthly-Usage-Report.xlsx https://procurement.maryland.gov/wp-content/uploads/sites/12/2026/02/Attachment-Z.-Monthly-Usage-Report.xlsx mailto:dgs.statewidecontractsusagereport@maryland.gov
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