Appendix 2 Price Form Instructions.pdf
PDF 110 KB Posted
- Solicitation number
- BPM059431
- Issued by
- Howard County, Maryland
About this file
This Appendix 2 Price Form Instructions document provides guidance to bidders responding to an Invitation for Bids (IFB) issued by the State of Maryland, specifically the State Highway Administration, for emergency and standby generator maintenance services. The IFB seeks a qualified contractor to provide comprehensive preventive maintenance, repairs, and testing for generators located at two facilities: the Dayton Maintenance Facility (4401 State Route 32, Dayton, MD 21036) and the Jessup Maintenance Facility (7295 Waterloo Road, Jessup, MD 20794). The contract is for a single award covering a 36-month term or until contract funds are depleted, whichever occurs first. Services required include scheduled maintenance, inspections, load testing, operations testing, and repairs for multiple Generac generators with varying specifications.
All bidders must submit pricing via the Price Form without alterations, with all unit and extended prices clearly entered in dollars and cents using accurate calculations rounded to the nearest cent. Pricing must be fully loaded to include all labor, profit, overhead, general operating, administrative costs, and all other expenses necessary to perform the required work, with no additional amounts to be paid to the contractor. Every editable field on the Price Form must be completed; partial or incomplete bids will be rejected. Any changes or corrections to the Price Form prior to submission must be initialed and dated, or the form must be resubmitted through eMMA. Unit prices must represent the actual price per unit the State will pay for each item or service and cannot be contingent on any other factors. The Price Form must be signed and dated by an authorized individual, and failure to adhere to these instructions may result in the bid being deemed non-responsive or not reasonably susceptible for award selection.
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Text version
Appendix 2. Price Form Instructions Effective Date: July 2024
Appendix 2. Price Form Instructions
Each Bidder/Offeror shall submit its response via the Price Form in accordance with the instructions specified herein. Do not alter the Price Form; otherwise, the Bid may be determined to be not responsive or the Proposal may be determined to be not reasonably susceptible of being selected for award. If the Price Form contains a signature box, it must be signed and dated by an individual who is authorized to bind the Bidder/Offeror to the prices entered on the Price Form.
Follow these instructions carefully when completing your Price Form:
A) All Unit and Extended Prices must be clearly entered in dollars and cents, e.g., $24.15. Make your decimal points clear and distinct.
B) All Unit Prices must be the actual price per unit the State will pay for the specific item or service identified in this IFB/RFP and may not be contingent on any other factor or condition in any manner.
C) All calculations shall be rounded to the nearest cent, e.g., .344 shall be .34 and .345 shall be .35.
D) Any goods or services required through this IFB/RFP which are proposed to be provided at No Cost to the State must be clearly entered in the Unit Price, if appropriate, and Extended Price with $0.00.
E) Every editable field in the Price Form shall be completed. Any changes or corrections made to the Price Form by the Bidder/Offeror prior to submission due date shall be initialed and dated, if required, or submitted as a new Price Form through eMMA. Partial or incomplete Bids/Proposals will be rejected unless otherwise stated in the solicitation.
F) Except as instructed on the Price Form, nothing shall be entered on or attached to the Price Form that proposes conditions or contingencies on the prices. Conditions may render the Bid not responsive or the Proposal not reasonably susceptible for being selected for award.
G) It is imperative that the prices included on the Price Form have been entered correctly and calculated accurately by the Bidder/Offeror and that the respective total prices agree with the entries on the Price Form. Any incorrect entries or inaccurate calculations by the Bidder/Offeror will be treated as provided in COMAR 21.05.02.12 and may cause the Bid/Proposal to be rejected.
H) All pricing, including labor rates, entered in the Price Form must be fully loaded prices that include all costs/expenses associated with the provision of services required by the IFB/RFP. Examples may include all labor, profit/overhead, general operating, administrative, and all other expenses and costs necessary to perform the work set forth in the solicitation. No other amounts will be paid to the Contractor.
J) Unless indicated elsewhere in the IFB/RFP, sample amounts used for calculations on the Price Form are typically estimates for evaluation purposes only. Unless stated otherwise in the IFB/RFP, a minimum or maximum number of units or usage in the performance of the Contract is not guaranteed.
K) Failure to adhere to any of these instructions may result in the Bid being determined not responsive or the Proposal being determined not reasonably susceptible of being selected for award.
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