APO signed EPS - B-54556.pdf

EMERGENCY PURCHASE STATEMENT

Page 1 of 3State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1

Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Zip: 66212State:KSCity:Overland ParkAddress: 10561 Barkley Street, Suite 400

Vendor: Examinetics

Zip: 62764State: ILCity:Springfield Address: 2300 South Dirksen Parkway

Division: Personnel ManagementAgency: Illinois Department of Transportation

Emergency Purchase Details BidBuy Reference #: B- 54556

Emergency Condition (select the appropriate option from the drop-down menu below):

To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues

Provide a description and reasons for needing this emergency purchase:

IDOT requires an emergency 90‑day procurement because its current provider, HSHS Medical Group, will close all occupational health clinics and terminate its contract effective October 16, 2026. This unexpected loss of service creates an immediate gap in essential drug and alcohol testing, pre‑employment physicals, Return-to-Duty, and Fitness-for-Duty required for regulatory compliance and employee safety. The emergency purchase is needed to maintain uninterrupted services and ensure continued compliance with federal and state requirements while a new long‑term provider is procured.

Provide the conditions and circumstances that led to the need for this emergency purchase:

This emergency purchase is needed because HSHS Medical Group, IDOT’s current occupational health services provider, will close all of its occupational health clinics and terminate its contract with IDOT effective October 16, 2026.

The closure will result in the loss of essential services, including drug and alcohol testing, pre-employment physicals, and fitness-for-duty evaluations. Without these services, IDOT could face compliance issues and disruptions that may affect employee and public safety.

Because there is not enough time to complete the regular procurement process before the current services end, IDOT needs to obtain temporary occupational health services on an emergency basis. This will prevent a gap in service while IDOT works to procure a new long-term provider.

Reason for selection of this particular vendor:

After extensive research and evaluation of available vendors under NIGP codes 952-07 and 948-44, we identified Examinetics as a vendor that, to date, appears capable of meeting the requirements for both contracts.

Examinetics provided a list of its Illinois clinic network, which includes numerous clinics that we currently utilize as subcontracted providers for pre-employment physicals. This existing network provides familiarity with the locations and supports continuity of service.

In addition to its clinic network, Examinetics can provide the required services on site using its own mobile unit. This approach eliminates the need to utilize IDOT facilities, including IDOT restrooms for urine specimen collection, and provides a more controlled and efficient process for delivering the required occupational health services.

Based on the research conducted and the information provided by the vendor, Examinetics has demonstrated the ability to meet the operational and service requirements identified for both contracts.

Description of supplies or services to be provided:

The emergency procurement will provide temporary access to essential occupational health services—including drug and alcohol testing, pre‑employment physicals, and fitness‑for‑duty evaluations so IDOT can maintain required medical and regulatory compliance while transitioning to a new long‑term provider.

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Page 2 of 3State of Illinois Chief Procurement Office for General Services

Vendor: Examinetics

Zip: 62764State: ILCity:Springfield Address: 2300 South Dirksen Parkway

Division: Personnel ManagementAgency: Illinois Department of Transportation

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

IDOT sought competition by immediately contacting multiple vendors through phone and email to determine who could meet the urgent service requirements created by the sudden closure of HSHS Medical Group’s occupational health clinics. Several vendors were unable to provide the necessary services within the required timeframe or lacked adequate coverage and capacity. After evaluating all vendors under the applicable NIGP codes, Examinetics was the only provider able to meet IDOT’s operational needs, statewide clinic access, mobile service capability, and the mandatory October 16 start date. As a result, Examinetics was selected based on the competitive outreach conducted under the emergency circumstances.

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

The agency conducted extensive research of vendors listed under NIGP codes 952‑07 and 948‑44 and identified Examinetics as the only vendor capable of meeting the emergency requirements. As part of our best‑effort outreach, the agency contacted Examinetics directly via email to determine whether any portion of the work could be subcontracted to a BEP‑certified firm.

Examinetics responded that they could not commit to a BEP goal, explaining that their ownership structure does not qualify for BEP certification, they do not plan to subcontract due to quality‑control standards, and they could not ensure the availability of subcontractors who meet both their standards and BEP requirements under emergency conditions. Despite these limitations, the agency made all reasonable efforts, including vendor research and direct outreach, to identify and incorporate BEP participation in this emergency procurement.

Is there an active State contract available for the required supplies or services? Yes No

This emergency contract was awarded on the earliest of these dates: (choose one) the State agency communicated to the vendor to start work publication on the Bulletin identified the selected vendor the contract was signed by both parties

Amount ($) of this expenditure is: 2,000,000 Amount is Actual or Estimated*: Estimated

*Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Page 3 of 3State of Illinois Chief Procurement Office for General Services

Vendor: Examinetics

Zip: 62764State: ILCity:Springfield Address: 2300 South Dirksen Parkway

Division: Personnel ManagementAgency: Illinois Department of Transportation

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: APO

Printed Name: Omolara Erewele Date: Oct 14, 2026

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.26.1 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1 Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Emergency Purchase Details Emergency Condition (select the appropriate option from the drop-down menu below):

Provide a description and reasons for needing this emergency purchase:

Provide the conditions and circumstances that led to the need for this emergency purchase:

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an active State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

This emergency contract was awarded on the earliest of these dates: (choose one) *Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

11.0.0.20130303.1.892433.887364

The closure will result in the loss of essential services, including drug and alcohol testing, pre-employment physicals, and fitness-for-duty evaluations. Without these services, IDOT could face compliance issues and disruptions that may affect employee and public safety.

Because there is not enough time to complete the regular procurement process before the current services end, IDOT needs to obtain temporary occupational health services on an emergency basis. This will prevent a gap in service while IDOT works to procure a new long-term provider.

ExplanationForSelectingVendor: After extensive research and evaluation of available vendors under NIGP codes 952-07 and 948-44, we identified Examinetics as a vendor that, to date, appears capable of meeting the requirements for both contracts.

Examinetics provided a list of its Illinois clinic network, which includes numerous clinics that we currently utilize as subcontracted providers for pre-employment physicals. This existing network provides familiarity with the locations and supports continuity of service.

In addition to its clinic network, Examinetics can provide the required services on site using its own mobile unit. This approach eliminates the need to utilize IDOT facilities, including IDOT restrooms for urine specimen collection, and provides a more controlled and efficient process for delivering the required occupational health services.

Based on the research conducted and the information provided by the vendor, Examinetics has demonstrated the ability to meet the operational and service requirements identified for both contracts.