APM 2-19 Eliminating the Process of Curing Irregularities in Documents Submitted.pdf

This document is an Administrative Policy Memorandum (APM-2-19) issued by the City of Miami on March 26, 2019, focusing on eliminating the process of curing irregularities in documents submitted for various procurement solicitations. The policy, effective May 6, 2019, aims to improve the procurement solicitation process by establishing guidelines that remove the ability of proposers and bidders to correct deficiencies, deviations, irregularities, omissions, and/or technicalities in submitted documents for Requests for Qualifications (RFQ), Requests for Proposals (RFP), Requests for Letters of Interest (RFLI), Invitations for Bids (IFB), Invitations to Bid (ITB), Invitations to Quote (ITQ), and Requests for Sponsorship (RFS).

The policy defines two key terms: material deviations and minor irregularities. Material deviations are those that provide an advantage to one proposer over others, potentially significantly affect the quantity or quality of proposed items or services, or serve as a basis for rejection. Minor irregularities are variations that do not affect the proposed price, give an unfair advantage, or adversely impact the department's interests. The document emphasizes that Procurement will only review and evaluate proposals deemed responsive, and non-responsive proposals will be eliminated from the evaluation and selection process. This approach is intended to streamline the procurement process, reduce delays, and align with procurement industry practices by making the solicitation more efficient and effective.