APF Tents - Statement of Work v3.0.pdf

Offutt Air Force Base “Defenders of Freedom” Air and Space Show (The Organizer)

1.) Purpose: The purpose of this agreement is to outline the responsibilities and major actions of the open house promoter to provide tents at the Offutt Air Force Base “Defenders of Freedom” Air and Space Show on or about August 24-25, 2024.

2.) General:

A. SCOPE: This agreement provides guidance and documents agreement on aspects for general support of the Offutt Air Force Base “Defenders of Freedom” Air and Space Show. Actions and agreements herein apply only to the participating parties and are not intended to supersede existing regulations or agreements.

B. Requirements:

I. The period of performance is Wednesday, August 22, 2024 through Sunday August 25, 2024. Labor and materials will be delivered on-site no later than 3:00 PM (CDT) on Thursday, August 22, 2024. Contractor will begin removal of tents no earlier than 6:00 PM Sunday, August 25, 2024.

II. Contractor will be required to submit a timeline that outlines expected delivery, setup, and removal of all tents corresponding with the requirements in Section III below.

III. Contractor will provide all labor and materials required to supply the following tents:

1. One (1) 40’ x 60’ Command Tent: Request clear-span tent with sidewalls. Tent will be installed NLT 8:00 AM (CDT) Friday, August 23, 2024.

a. Tent shall not exceed 40ft in width

b. Tent will be installed on grass

2. One (1) 40’ x 75’ STEM Tent: Request clear-span tent with sidewalls. Tent will be installed NLT 8:00 PM (CDT) Thursday, August 22, 2024.

a. Tent shall not exceed 40ft in width

b. Tent will be installed on grass

3. One (1) 40’ x 45’ Thunderbird Tent: Request clear-span tent with sidewalls.

Tent will be installed NLT 8:00 AM (CDT) Friday, August 23, 2024.

a. Tent shall not exceed 40ft in width

b. Tent will be installed on grass

4. One (1) 30’ x 45’ ADA Tent: Request frame tent without sidewalls. Tent will be installed NLT 8:00 AM (CDT) Friday, August 23, 2024.

a. Tent will be installed on concrete

5. Two (2) 15’ x 30’ Security Tents: Request high frame tent without sidewalls to accommodate 8’ tall metal detectors and allow for a large volume of guests to move about freely as they transit through the tent. Tents will be installed NLT 8:00 AM (CDT) Friday, August 23, 2024.

a. Tents will be installed on concrete

6. Tent Ballasts/Anchors: Contractor will provide weighted ballasts sufficient to maintain the integrity of each tent in an open-air setting per manufacturer specifications. Tents listed as being installed in the grass will require a dig permit coordinated by Contractor with Airshow Staff and Civil Engineering squadron NLT 30-days prior to delivery. Tents installed on concrete will require concrete and/or water ballasts.

IV. Tents with comparable areas will be considered. However, it shall meet or exceed the minimum area required above (W x L = Area).

V. Tents must be tasteful in pattern and design to avoid the open house taking on the character of commercial events, carnivals, fairs, or create an impression of a commercial, carnival or fundraising environment.

a. Contractor will provide pictures of quoted tents for review/approval by airshow staff.

3.) Responsibilities:

A. The Contractor:

I. Contractor will supply all materials and labor to supply and install tents outlined above to include:

a. Contractor will conduct background checks on all employees designated to support install and removal of tents. Individuals with unfavorable background checks will be restricted from access to the military installation.

i. Foreign nationals must be pre-coordinated through the 55th Wing Installation Protection office.

b. Contractor will ensure tents are properly secured to the ground via weighted ballasts. Drilling into concrete apron is prohibited. Drilling into grass will require a dig permit at Contractors expense along with prior coordination to conduct site survey with 55th Civil Engineering squadron.

c. The following items are prohibited on military installations:

i. Ammunition and Explosives

ii. Fireworks, Firecrackers, Bottle Rockets

iii. Drugs and/or Drug Paraphernalia

iv. Any firearms

v. Any dagger, dirk, switchblade, butterfly knife, stiletto knife, Machete, or any other unusually dangerous instrument capable of inflicting cutting, stabbing, or tearing wounds is prohibited.

vi. Brass or iron knuckles. They are defined as any instrument that consists of finger rings or guards made of a hard substance that is designed, made, or adapted for the purpose of inflicting injury by striking a person.

vii. Items specifically designed or modified as an offensive weapon are prohibited. These include, but are not limited to, modified baseball bats, ax handles, clubs, blackjacks or chains.

viii. Conducted electrical weapons (CEWs) or stun guns, such as Tasers. These items are defined as any item intended to be used as either an offensive or defensive weapon that is capable of temporarily immobilizing a person by the infliction of an electrical charge.

ix. It is prohibited for any person to possess, display, or handle any weapon, to include replicas and realistic looking toy weapons, in a manner that causes public fear, public disorder, or concern for public safety.

x. Coordination of event introductions: WG/CC, anthem singer, team narrators, DV/VIPs, upcoming events sponsorship recognition, activities, entertainment, and concessions.

II. Shall coordinate vehicle access with airshow staff to ensure personnel vehicles meet installation requirements and airfield driving restrictions.

III. The Contractor declares that they will maintain all required licenses and insurance as required to conduct business within the state of Nebraska and as required by federal law for operating on a military installation. Proof of Insurance shall be provided to the Contracting Officer upon award.

B. The Organizer:

I. The Organizer will provide a map of airshow layout to include tent placement.

II. The Organizer will coordinate delivery and removal times with Contractor to ensure that airfield access is approved during the times requested by the Contractor.