apc-cooperative-public-notice.pdf

SALEM AREA MASS TRANSIT DISTRICT (SAMTD)

PUBLIC NOTICE

NOTICE OF INTENT TO ESTABLISH A CONTRACT UNDER A COOPERATIVE AGREEMENT

(Notice of Intent to Participate)

OregonBuys S-Record / Ref No.: S-27004-Notice

Date of Public Posting: August 27, 2026

Protest Submission Deadline: September 3, 2026, at 12:00 PM PDT

Procuring Agency Name: Salem Area Mass Transit District (Cherriots)

Target Contract Value: $254,362.63 over a three-year period

Selected Vendor Name: Carahsoft Technology Corp.

1. General Announcement and Notice of Intent

Notice is hereby given that the Salem Area Mass Transit District (SAMTD), dba Cherriots, Salem, Oregon, intends to establish a third-party contract under a cooperative agreement pursuant to Oregon Revised

Statutes (ORS) 279A.215 and the District's Procurement Procedures Manual. Cherriots intends to piggyback off the State of Oregon's existing NASPO ValuePoint Cloud Solutions Participating Addendum.

This public notice is actively posted on the OregonBuys procurement network for at least seven (7) calendar days prior to contract execution, providing a transparent and competitive opportunity for review.

2. Cooperative Purchasing Framework References

Cherriots is administering this procurement through the following established intergovernmental cooperative purchasing frameworks, which have been verified as functionally equivalent to Oregon public procurement standards:

• Lead Agency Master Agreement: NASPO ValuePoint Cloud Solutions Contract #AR2472 (Lead State:

State of Utah) executed with Carahsoft Technology Corp.

• State of Oregon Participating Addendum (PA): State of Oregon PA #9412 (Master Blanket Purchase

Order #9412) on file with the Oregon Department of Administrative Services (DAS).

• District Award Authority: Cherriots Purchase Order #27-004 incorporates all federal transit clauses

(Appendix B) and local district terms (Appendix A) as mandatory attachments.

3. Description of Software and Services Being Procured

Under this agreement, Cherriots is procuring a multi-year software-as-a-service (SaaS) subscription and associated support services for its Automatic Passenger Counter (APC) data cleansing and National

Transit Database (NTD) reporting needs. The cloud software system includes the following components:

• Hopthru Analyze (by Swiftly, Inc.): Annual subscription for eighty-three (83) vehicle licenses to compile boarding and alighting data for all bus stops, trips, routes, and times of day into a single, comprehensive reporting system with unlimited agency user accounts.

• Hopthru Cleanse (by Swiftly, Inc.): Annual subscription for eighty-three (83) vehicle licenses to execute advanced data cleansing algorithms, which identify and automatically correct anomalies such as sensor errors, missed trips, and invalid counts.

• NTD Sampling and Recertification Support: Cleansing, processing, and expanding data to represent non-APC-equipped transit vehicles and trips to satisfy NTD sampling and statistical significance thresholds under FTA Circular 2710.1A (including unlinked passenger trips and passenger miles travelled). The vendor will support mandatory recertification and benchmarking audits.

4. Contract Period and LIFETIME Estimated Financial Value

The contract term is established as a three-year period starting on September 17, 2026, and ending on

September 17, 2029. The formal total estimated dollar amount of Cherriots' procurement over its lifetime is exactly $254,362.63. Because the contract's lifetime value exceeds the state threshold of

$250,000, Cherriots is publishing this public notice under ORS 279A.215(2). The year-by-year financial breakdown of the procurement is structured as follows:

Contract Period Hopthru Analyze ($) Hopthru Cleanse ($) Annual Term Total ($)

Year 1 (09/01/26 - 08/31/27) $ 41,500.00 $ 40,394.44 $ 81,894.44

Year 2 (09/01/27 - 08/31/28) $ 41,500.00 $ 43,221.42 $ 84,721.42

Year 3 (09/01/28 - 08/31/29) $ 41,500.00 $ 46,246.77 $ 87,746.77

LIFETIME TOTAL 124,500.00 129,862.63 254,362.63

5. Boilerplate Protest Instructions and Deadlines

Any affected prospective provider may file a formal written protest with Cherriots regarding the

District's intent to establish a contract under this cooperative agreement. Protests must be filed in strict accordance with the District's Dispute and Protest Procedures (SOP Section 6). In order to be considered, a formal protest must satisfy the following parameters:

• Grounds for Protest: The protester must demonstrate that the proposed cooperative procurement

(piggyback) is contrary to competitive principles, restricts open competition, is legally deficient under ORS 279A.215, or would result in a substantial duplication of cost or administrative burden compared to an independent open solicitation.

• Required Information: The protest document must include: (1) the protester's name, physical address, and telephone number; (2) identification of the reference notice number (S-27004-Notice) and project title; (3) a detailed written statement of the legal and factual grounds of the protest, including copies of all relevant supporting documents; (4) a clear identification of the specific issue(s) to be resolved and a statement of the exact relief requested; (5) legal arguments and authorities in support of the protest; and (6) a statement that copies of the protest have been delivered to all interested parties.

• Strict Delivery Method: Protests must be submitted via email to procurement@cherriots.org before the protest submission deadline.

Protest Submission Deadline: Written protests must be received by the District's Contract/Procurement

Specialist no later than 12:00 PM Pacific Time on September 3, 2026. This deadline represents at least seven (7) full calendar days from the public posting date on OregonBuys, as mandated by ORS

279A.215(2)(b). Any protest received after this deadline will be rejected as untimely and returned to the sender without review. The General Manager/CEO has the final authority to render determinations regarding protests.

mailto:procurement@cherriots.org