apc-cooperative-public-notice-Amendment.pdf

SALEM AREA MASS TRANSIT DISTRICT (dba CHERRIOTS)

Procurement & Project Administration Department

555 Court St NE, Suite 5230, Salem, Oregon 97301 | Phone: 503-588-2424

AMENDED PUBLIC NOTICE

NOTICE OF INTENT TO ESTABLISH A CONTRACT UNDER A COOPERATIVE AGREEMENT

(NOTICE OF INTENT TO PARTICIPATE)

OregonBuys Solicitation No. S-27004-Notice (Amendment No. 1)

Notice Original Posting Date August 27, 2026

Amended Posting Date August 27, 2026

Protest Submission Deadline September 3, 2026, at 11:00 AM Pacific Time

Amended Contract Lifetime Value $273,863.04 (Amended from $254,362.63)

Cooperative Contractor Carahsoft Technology Corp. (Reston, VA)

1. General Announcement and Notice of Intent

Notice is hereby given that the Salem Area Mass Transit District (SAMTD), dba Cherriots, Salem, Oregon, intends to establish a third-party contract under a cooperative agreement pursuant to ORS 279A.215 and the District's Procurement Procedures Manual. Cherriots intends to piggyback off the State of

Oregon’s existing NASPO ValuePoint Cloud Solutions Participating Addendum. This Amended Public

Notice is actively posted on the OregonBuys procurement network to update the material pricing, vehicle count, and to extend the formal protest window to ensure full compliance with public disclosure requirements.

2. Cooperative Purchasing Framework References

Cherriots is administering this procurement through the following established intergovernmental cooperative purchasing frameworks, which have been verified as compliant with federal transit guidelines and state standards:

• Lead Cooperative Agreement: NASPO ValuePoint Cloud Solutions Contract #AR2472 (Lead State:

State of Utah) executed with Carahsoft Technology Corp.

• State of Oregon Participating Addendum (PA) Number: State of Oregon PA #9412 (Master Blanket

Purchase Order #9412) on file with the Oregon Department of Administrative Services (DAS).

• District Award Instrument: Cherriots Purchase Order #27-004, which incorporates all federal transit clauses (Appendix B) and local district terms (Appendix A) as mandatory attachments.

3. Description of Software and Services Being Procured

Under this agreement, Cherriots is procuring a multi-year software-as-a-service (SaaS) subscription and associated technical support services for its Automatic Passenger Counter (APC) data cleansing and

National Transit Database (NTD) reporting needs. Due to fleet adjustments and updated route monitoring requirements, the procurement has been adjusted from the original estimate of 83 vehicles to ninety-six (96) active vehicles. The cloud software system includes the following components:

• Hopthru Analyze (SaaS by Swiftly, Inc.): Annual subscription for ninety-six (96) vehicle licenses to compile boarding and alighting data for all bus stops, trips, routes, and times of day into a single, comprehensive reporting system with unlimited agency user accounts.

• Hopthru Cleanse (SaaS by Swiftly, Inc.): Annual subscription for ninety-six (96) vehicle licenses to execute advanced data cleansing algorithms, which identify and automatically correct anomalies such as sensor errors, missed trips, and invalid counts.

• NTD Sampling and Recertification Support: Cleansing, processing, and expanding data to represent non-APC-equipped transit vehicles and trips to satisfy NTD sampling and statistical significance thresholds under FTA Circular 2710.1A. The vendor will support mandatory recertification and benchmarking audits.

4. Contract Period and Lifetime Estimated Financial Value

The contract term is established as a three-year period starting retroactively on September 1, 2026, and ending on August 31, 2029. The formal total estimated dollar amount of Cherriots' procurement over its lifetime is exactly $273,863.04, representing Carahsoft Technology Corp's competitive, state-approved quote #60028259. This updated total represents a material change of +$19,500.41 from the original notice. The year-by-year financial structure is conformed as follows:

Contract Period Hopthru Analyze (SaaS) Hopthru Cleanse (SaaS) Combined Total

Year 1 (09/01/26 -

08/31/27) $48,000.00 $40,393.92 $88,393.92

Year 2 (09/01/27 -

08/31/28) $48,000.00 $43,222.08 $91,222.08

Year 3 (09/01/28 -

08/31/29) $48,000.00 $46,247.04 $94,247.04

LIFETIME CONTRACT $144,000.00 $129,863.04 $273,863.04

VALUE

5. Boilerplate Protest Instructions and Deadlines

Any affected prospective provider may file a formal written protest with Cherriots regarding the

District's intent to establish a contract under this cooperative agreement. Protests must be filed in strict accordance with the District's Dispute and Protest Procedures (Procurement Procedures Manual, Section 6). In order to be considered, a formal protest must satisfy the following parameters:

• Grounds for Protest: The protester must demonstrate that the proposed cooperative procurement

(piggyback) is contrary to competitive principles, restricts open competition, is legally deficient under ORS 279A.215, or would result in a substantial duplication of cost or administrative burden compared to an independent open solicitation.

• Required Information: The protest document must be made in writing and include: (1) the protester's name, physical address, and telephone number; (2) identification of the reference notice number (S-27004-Notice) and project title; (3) a detailed written statement of the legal and factual grounds of the protest, including copies of all relevant supporting documents; (4) a clear identification of the specific issue(s) to be resolved and a statement of the exact relief requested; (5) legal arguments and authorities in support of the protest; and (6) a statement that copies of the protest have been delivered to all interested parties.

• Strict Delivery Method: Protests must be submitted via email to Procurement@cherriots.org before the submission deadline.

• Protest Submission Deadline: Protests must be received by the District's Contract/Procurement

Specialist no later than 11:00 AM Pacific Time on September 3, 2026. This deadline represents more than seven (7) full calendar days from the public posting date of this Amended Public Notice on

OregonBuys, as mandated by ORS 279A.215(2)(b). Any protest received after this deadline will be rejected as untimely and returned to the sender without review. The General Manager/CEO has the final authority to render determinations regarding protests.

mailto:Procurement@cherriots.org