APPENDIX A - Senate Fountain Maintenance SOW Safety Subsection.docx

SUG Fountain – Safety Requirements

Safety Review: Following any near hit, or event resulting in an injury, damage to property or the environment, AOC may request a meeting be held with all involved parties to discuss the incident or issue in greater detail. All parties involved are expected to attend and participate in the investigation, discussion, and development of an action plan.

Emergency Incident Review: Following any emergency incidents impacting the construction site and/or employees, AOC may request a meeting be held with all involved parties to discuss the response to the incident in greater detail. All parties involved are expected to attend and participate in the discussion on updating programs, policies, and procedures as applicable; submit updated program, policy, and procedure documentation to the AOC COR; and train their employees on the updates.

Contractor shall prepare and submit:

1. Site Specific Safety Plan

Contractor’s Site Specific Safety and Health Plan: The Site-Specific Safety and Health Plan shall clearly describe the contractor’s methods for meeting its obligations to provide a safe and healthful work environment. The contractor’s company safety manual will not be accepted as a substitute for a Site Specific Safety and Health Plan. The Site Specific Safety and Health Plan shall contain at a minimum each of the following items:

Safety point of contact (on-site) for the Contractor as well as alternate Safety Officer with 24-hour contact information for both persons;

Contractor’s statement of policy with regards to enforcement of safety and health program requirements;

A Safety Incident Notification Procedure and hierarchy tree which also identifies Contractor and AOC key personnel. Policies and procedures regarding non-compliance with safety requirements;

Means of protection for the public and the environment;

Means of protection for others not related to the operation of this contract and controlling fumes/debris generated by the work;

Master list of chemicals with Safety Data Sheets (SDS) and proposed procedures for using, disposing of, and storing of chemicals to be provided with the AHA at the time of submission;

Emergency procedures for handling accidental spills, releases, or potential exposures, to include AOC notification;

Determine risk assessment of contracted activities which includes activities only for this contract, identify high risk activities and associated OSHA compliance plans;

2. Activity Hazard Analysis Activity Hazard Analysis (AHA): AHA must include the following information:

a. Applicable safety requirements are met and that the Safety Data Sheet (SDS) are submitted and incorporated.

b. AHA with Overall Risk Assessment Code (RAC) shall at a minimum:

ii. Define the steps being performed within the activity or task;

iii. Identify the work sequences;

iv. Identify specific anticipated hazards, site conditions, equipment, materials and/or personnel;

v. Identify the control measures to be implemented; and

vi. Identify Risk Assessment Code (RAC) for each step after the controls have been implemented.

1. Have an assigned overall RAC that cannot be lower than the highest step RAC.

2. List the names of each Competent Person(s) (CP) and Qualified Person(s) (QP) required for a particular activity (e.g. excavation, scaffolding, fall protection or other activities as specified by OSHA). Proof of competency and qualifications shall be described in the AHA for each CP(s)/QP(s). Each CP(s)/QP(s) listed in the AHA shall maintain competency and qualifications for the type of work activity described and be familiar with site safety conditions and available to the AOC upon request.

3. Be reviewed and modified as necessary to address changing site conditions, operations or change to CP(s)/QP(s).

4. Be in the possession of workers/crew while work is being performed.

5. Initial and Annual Certification of Subcontractors Provided Training

6. Safety Data Sheets (SDS) Safety Data Sheets (SDS): SDS shall be available on-site for all products used under this contract. The Contractor is responsible for meeting the hazard communication requirements, in accordance with 29 CFR 1910.1200. To the extent feasible, substitute non-flammable and non-toxic products. The Contractor shall provide copies of SDS sheets, in accordance with 29 CFR 1910.100, App E. One copy shall be provided to the COR and a second copy shall be kept on the job site by the Contractor.

a. Contractor is required to create and submit to the COR, as part of the Project Safety Plan, a list of hazardous and/or toxic agents with the following information:

b. Explanation of how the agent is to be used.;

c. Approximate quantities that are on-site or will be on-site at a given time;

d. Site map showing where inventoried substance are stored;

e. The inventory and site map will be updated at least bi-annually at a minimum, but as frequent as necessary to ensure it is current and accurately represents those materials on-site;

f. This report will be submitted to the COR; and

g. AHA’s shall be used to document the evaluation of the hazards and the controls present. The AHA shall identify all substances, agents and environments that present a health, explosive or fire hazard to workers, members of Congress, federal staff, and visitors.

1. Incident Investigation reports

a. Incident Reporting: Contractors are responsible to immediately notify the AOC COR of all incidents to include personal injuries and illnesses, project property losses or damages, and incidents involving the public or AOC property. The Contractor is to provide a preliminary written incident report within two (2) hours of the first notification.

ii. The Contractor is required to investigate all incidents, near misses or property damage cases and provide to AOC a written documented incident investigation report within 24 hours of the occurrence. This report is to include direct, indirect and root cause analysis and corrective action measures. This report will be submitted to the COR;

iii. Upon request, parties involved in the incident shall participate in incident review meetings;

iv. Incident reports are to be submitted to the COR; and

v. Incidents that created a potentially hazardous or safety violation (Near Misses) shall also be reported to the COR.

Waste Disposal: The Contractor shall dispose of all wastes and provide all paperwork, to include but not limited to, manifests and disposal certifications, in accordance with all Federal, state, and local regulations. An Asbestos Waste Shipment Record that is completed by the abatement contractor shall accompany asbestos waste. A representative of the Architect’s Environmental Division shall sign manifests used to transport PCB wastes and hazardous wastes generated by this contract.

Hot Work Permit: Contractors are expected to obtain a written permit prior to performing “Hot Work” (i.e. welding or cutting) or operating other flame-producing/spark producing devices, from the Jurisdiction Superintendent. The Contractor and his/her subcontractors are solely responsible for strict adherence to the requirements outlined in the permit and for providing fire extinguisher for all types of Hot Work. Contractors are required to meet all criteria identified on the permit. Areas shall be surveyed prior to performing any hot work to ensure they are free of fire hazards. Provide at a minimum at least two (2) 20 lb. ABC rated extinguishers for normal “Hot Work”. The extinguishers must be current inspection tagged, and contain an approved safety pin and tamper resistant seal. All hot work activities must have a designated Fire Watch whose sole activity is fire watch. The Fire Watch must be trained in accordance with NFPA 51B and remain on-site for a minimum of one (1) hour after the completion of the task or as specified on the hot work permit.

Contractor shall prepare a Confined Space Entry Program in accordance with 29 CFR 910.146 and 29 CFR 1926 Subpart AA for all confined spaces except the Utility Distribution Tunnel System. Contractor shall submit the program to the COR for review and approval for compliance with OSHA.

personal protective equipment (PPE) PPE is governed in all areas by the nature of the work the employee is performing. The Contractor is responsible for ensuring that all employees are wearing the required Personal Protective Equipment. The use of personal hearing protection is mandatory at all times in areas that have been designated noise hazardous areas or when performing noise hazardous tasks in accordance with OSHA 1926.52, Occupational Noise Exposure. At a minimum the mandatory PPE are:

0. Safety Glasses- All employees shall wear safety glasses 100% of the time while on the construction site. Minimum eye protection shall include approved safety glasses with side shields with the standard specified in ANSI Z-87.1-1989 (this shall also include prescription eyewear).

Clothing- All employees shall wear long pants. Shirts shall cover the shoulders and mid-section.

Protective Footwear- All employees shall wear boots that are over the ankle. Sandals, high heels, or open toed shoes are not allowed.

Additional PPE, including respiratory protection, as determined by the project-specific requirements, Safety Data Sheets, and Activity Hazard Analysis.

Housekeeping: Contractors are responsible for daily and continual clean-up, to include trash build up, dust elimination/minimization during and upon completion of work activities and shall leave the work area broom swept. Housekeeping practices shall be in conformance with OSHA 29 CFR 1926.25; 29 CFR 1926.62; and 29 CFR 1926.1101.

Electrical Safety: In addition to complying with applicable standards as noted in this section, refer to Division 1 requirements for “Temporary Facilities and Controls”. Installation of temporary electric and lighting must comply with 29 CFR 1926 Subpart K. Temporary electric must be protected by ground fault circuit interrupter (GFCI). GFCI breakers and outlets shall be tested prior to in service and periodically and record of the tests and services maintained. Electrical cords shall be managed in a way to avoid creating tripping hazards or in areas where the cord will be damaged. Suspended cords must be secured with a nonconductive material. Provide compliant electrical supply, overload/ground fault protection, lighting, and signage/notification systems.

Mechanical Systems: Mechanical systems, equipment, and the components thereof, shall be arranged and installed to provide ready accessibility and ease of lock and tag application during lockout/tagout procedures for Architect’s employees post construction.

Protection of the Public and Federal Employees: Work shall not be performed in any areas occupied by the public or Federal employees unless specifically permitted by the contract and the Contracting Officer, and unless adequate steps are taken for the protection of the public and Federal employees. The Contractor shall comply with the requirements set forth in ANSI A10.34-2001.

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