Multi-Award IDIQ Pre-Proposal Presentation_Final.pptx

Architect of the Capitol

Multi-Award A/E IDIQ Pre-proposal Conference May 5, 2023

Meeting Protocols

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Participant microphones are muted.

Please ask questions by typing in the chat box, which can be accessed by clicking the speech bubble icon at the top of the presentation.

Q&A, Attendance Sheet, and Presentation will be posted to SAM.gov as an amendment.

Any additional questions after today’s meeting must be emailed to mallory.perreault@aoc.gov

John Lingamfelter, Branch Chief, Design and Construction Acquisition Division (DCA)

Welcome

Agenda Welcome Procurement Goals IDIQ Overview Procurement Process Procurement Schedule AOC & PMD Organization Scope of Work Selection Criteria Questions

Mallory Perreault, Admin Contracting Officer, Design and Construction Acquisition Division (DCA)

IDIQ Procurement Overview

Acquisition Point of Contacts

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Contracting Officer/Selection Authority John Lingamfelter

Administrative Contracting Officer Mallory Perreault Mallory.Perreault@aoc.gov

Senior Project Manager/Contracting Officer’s Representative Elbert Harris

Contract Specialist Renko Hardison Renko.Hardison@aoc.gov

* All contact during the solicitation phase MUST be through Mallory Perreault and Renko Hardison

IDIQ Procurement Goals www.aoc.gov Goals for this procurement:

Establish an efficient procurement vehicle to accomplish the majority of AOC’s design needs.

Ensure key personnel have the proper background and experience to meet AOC requirements.

Ensure that each A/E team comprises all required skills and qualifications.

Broaden the competition by allowing subconsultants to submit required project experience.

Strong focus on historical preservation and renovation in occupied settings.

A/E Indefinite Delivery Indefinite Quantity (IDIQ) Contract Used to procure qualified design professionals and consultants for a broad variety of design, study, and evaluation needs.

IDIQ contracts are awarded primes who manage their teams of consultants.

Approximately 10 IDIQ contract awards with a shared capacity of up to $150.0 million over contract life.

IDIQ Ordering Period will be 8-years.

Specific Task Orders are then issued as projects are funded from AOC’s jurisdictions.

Current A/E contract has 8 IDIQ holders and ends April 30, 2024. It is planned that this requirement’s ordering period will overlap with the current IDIQ.

Legislative Branch Differences The FAR was developed for use by the Executive Branch

AOC is not subject to the FAR, but generally aligns with the FAR

Non-Applicable Laws:

Small Business Act (i.e. FAR 19) Brooks Act (for Architect/Engineering services) Competition in Contracting Act Federal Acquisition Streamlining Act North American Free Trade Agreement Prompt Payment Act

For more information: Doing Business with AOC | Architect of the Capitol

Procurement Process Two Phase process:

Phase I shows A/E team has the general capabilities and experience to do the work. They must also show successful performance on previous government or institutional level projects.

Phase II requires an oral presentation including a proposed technical solution to a Sample Task for selected Offerors.

The highest rated Phase II Offerors will be issued an RFP and evaluated by proposed hourly rates.

Procurement Process – Items of Note There are currently 16 attachments to Notice ID AOCACB23R0027, including:

1 – IDIQ Statement of Work 2 – Instructions to Offerors 3 – Evaluation Criteria 5 – Key Personnel Positions 6 – Prime and Subconsultant Listing Font size and page limits must be adhered to.

Electronic versions of SF330 packages must be readable and searchable PDF files (that is, scans of material are not acceptable).

Procurement Process – Items of Note SF330 packages must be submitted to the E-Builder Bid Portal.

For E-Builder access, email the Contract Specialist at mallory.perreault@aoc.gov the name and email address of individual(s) that will be uploading the proposal to E-Builder NLT May 22, 2023.

Team proposed in Phase I shall be maintained for Phase II.

After award, the proposed IDIQ team shall be utilized on Task Orders (i.e. substitutions are not allowed without prior approval from the IDIQ CO). Additional subconsultants may be required for specific Task Orders.

Procurement Schedule

Elbert Harris, COR and Section Chief, Project Management Division

Required Services & Selection Criteria

Capitol Campus

AOC Organization

PMD Organization

Scope of Work – Disciplines/Services Planning Services Project Administration Consulting Permitting Authority Architectural Design Services Interior Design Services Civil Engineering Services Structural Engineering Services Exhibit Design Services Historic Preservation Services Mechanical Engineering Services Plumbing Engineering Services Fountain and Water Display Services Electrical Engineering Services Electronic Engineering Services

Acoustical, Audio-Visual Engineering Services Vertical Transportation Services Roofing and Waterproofing Services Food Service Design Sustainable Design Services Commissioning Services Fire Protection Services Industrial Hygienist and Certified Industrial Hygienist Services Security Engineering Services Cost Estimating Services Geospatial Services Risk Management Project Close out Core Services: BIM, CAD, Emergency List of Disciplines & Services

Scope of Work – Items of Note SOW Section 1.6 Place of Performance Primary place of performance is the Contractor’s facilities, however, contractors will be required to come onsite for project meetings, field survey work, and other site visits deemed necessary for completion of work under each Task Order.

Personnel designated to provide emergency services must be located within two hours of Capitol Hill.

SOW Section 5.2 Travel Costs All local travel costs and travel to and from AOC buildings must be included in the offeror’s overhead rates.

Selection Criteria – Phase I Evaluation Factors Prime Consultant Professional Qualifications

Illustrate the core capabilities of your firm to best serve the requirements of the AOC as detailed in the Statement of Work.

Prime consultant experience on projects with minimum characteristics of $25.0 million construction cost for spaces intended for human occupancy, or $20.0 million construction cost for utility infrastructure projects.

Restoration and Rehabilitation of Historic Structures New Building Design Renovation Work in Occupied Buildings Prime Consultant Management Key Personnel Resumes.

Phase I Evaluation Factors Specialized Experience and Technical Competence

List all skills and capabilities required by the SOW, indicating the name of the company that will provide that service.

Signed Letters of Commitment for key subconsultants and key personnel.

Disciplines indicated in the solicitation as “To be determined at the task order level” will not be evaluated.

Specific project experience of prime consultant and key subconsultants. Heavy focus on renovation work in occupied government and/or institutional settings.

Technical Key Personnel Resumes.

Phase I Evaluation Factors

Past Performance

Government reserves the right to use any source of information available on the Firm's past performance to either evaluate or verify information provided by the Firm.

Past performance on contracts with Government agencies and private industries in terms of cost control, design aesthetics, quality of work and compliance with performance schedules.

Management Plan Describe firm’s approach to team and project management.

Address how the firm will comply with AOC’s security policies and procedures for both Controlled Unclassified Information (CUI) and classified information.

Phase I Evaluation Factors

5) Capacity

Confirm that there is excess capacity within the firm, or additional qualified capacity can be added in a timely manner.

Provide capacity information such as current workload and expected backlog.

Location Experience Establish firm’s knowledge of the AOC’s buildings within Washington’s Monumental Core area, Maryland, and Virginia.

Provide substantiated evidence that the team has experience with planning or design projects in the Washington DC’s Monumental Core area.

Selection Criteria – Phase II Evaluation Factors Highlights of Phase I Selection Criteria 1 through 6.

Management and technical approach to Sample Project.

Responses during 30 minute question and answer session.

Pricing for 8-year ordering period is fair and reasonable.

Questions Note: Official answers will be issued via Amendment.

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