Answers to all questions submitted.xlsx
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- Attached to
- Cultural Center Exhibits Fabrication
- Solicitation number
- 08DOA-S447
- Issued by
- Churchill County, Nevada
About this file
This document is a set of questions and answers related to a state and local contract opportunity issued by the State of Nevada Purchasing Division on behalf of the State Public Works Division (SPWD) for the fabrication and installation of exhibit displays to create an exhibition space at the Stewart Indian School Cultural Center and Museum in Carson City, Nevada. The contract opportunity covers a wide range of exhibit components including graphic panels, artifact cases, multimedia interactives, and custom artwork. The contract is expected to be awarded in April 2019 with an anticipated project completion date of September 2019.
The contract opportunity specifies prevailing wage requirements and provides detailed information on the exhibit design, materials, construction, and installation. Pricing is requested for specific exhibit components, and the successful vendor will be responsible for handling museum artifacts with owner approval, as well as coordinating with the general contractor on site preparation. The contract opportunity does not indicate any set-asides or incumbent vendors, and funding will come from the state's 2017 Capital Improvement Program.
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Bid Q&A for Export Report
| Bid Q&A | |||
| QUESTION_NBR | QUESTION_SUBJECT | QUESTION_TEXT | ANSWER_TEXT |
| 1 | Please supply a link to the bid exhibits and any changes | https://drive.google.com/drive/folders/1oDzVVYuwTCWn05xPcD-P9qCfwUbRCiRZ?usp=sharing | |
| 2 | A/V | Where is the budget for all exhibits and AV of $660K coming from? | The project budget is part of the State’s 2017 Capitol Improvement Program. |
| 3 | A/V | What allowance for AV content is allocated from the $660K for AV content, equipment and integration? | We have no specific allowance from the overall budget earmarked for AV content, equipment and integration. |
| 4 | Content | What content is being provided? Photos, video, sound bites? | All audio, video, and still images files will be provided by the Owner. FDA files will be provided by G&A. |
| 5 | Content | Is there a Native American expert available for research and information purposes available to the Exhibit Fabricator and AV content creator? | The current researcher might be available to contract w/ the Exhibit Fabricator. |
| 6 | Installation | What is the availability of loading docks, elevators, double doors, for installing the exhibits? | The cultural center is accessed by an at grade, main, double door on the north side. The exhibit gallery is also directly accessbile via double doors, located at the top of stairs at the back of the building. There are no loading docks or elevators. |
| 7 | Installation | What concerns or limitations are there in regards to attachment points to the walls, ceiling and floor? | Attachement to walls and floors is permissable with approval; gallery gyp. ceiling attachments are permissable into GC provided blocking above. |
| 8 | Artifacts | Is there a work room there for artifact making? | Approximately June 1, 2019, the Museum will move into their newly-renovated building, which has space in the basement for artifact (mount making) work. |
| 9 | Artifacts | When will the artifacts be available for survey? | The artifacts are housed at the Nevada State Museum Annex, but owned by the federal Bureau of Indian Affairs. Due to the government shutdown, the Museum cannot communicate with the BIA curator in charge to acquire the items on loan. A physical survey of the items will have to wait until the Museum acquires the items on loan from the BIA. |
| 10 | Artifacts | Is there a list of the artifacts? | Yes-A preliminary list will be shared via an amendment. Assume substitutions and additions of +10% to artifact list/current drawings? |
| 11 | General Questions - Contract Documents | The Specific Items Costs spreadsheet provided in the Request for Proposal: 08DOA-S447 document only includes Area 2 and Area 4 items. Are these the only items that need breakout line item pricing? Or is an updated document to be provided with a more comprehensive line item list? | Correct – only these items need the breakout pricing. |
| 12 | General Questions - Contract Documents | Are there prevailing wage requirements on the project? | Yes. This is a prevailing wage project. |
| 13 | General Questions - Facility and GC Scope | Are all of the drywall, fixed partitions, general lighting, wall paint finishes, electrical, and mechanical scope elements covered by the GC? | Yes |
| 14 | General Questions - Facility and GC Scope | What level finish will be provided by the GC on new walls? | Level 5 on new and walls designated for vinyl murals. Assume varied level 3-4 finish on existing/refinished walls. |
| 15 | General Questions - Facility and GC Scope | When will all GC work on site be completed and turned over to the owner for occupation? | The General Contractor is currently scheduled to be complete on 5/30/19. |
| 16 | General Questions - Facility and GC Scope | Is there a reflected ceiling plan or architectural drawings available for review prior to bid submittal? | Yes. Refer to the attached amendment for the architectural bid set, and note that some elements i.e. lighting, power are currently in revisions. |
| 17 | General Questions - Artifacts | Please provide an artifact matrix for pricing. | See responses above. |
| 18 | General Questions - Artifacts | Is the Exhibit Fabricator responsible for case layouts, or will the designer be providing case layouts? | Exhibit Fabricator is responsible, and final layout of display cases can take place on-site or at the bidder’s workshop. However, the bid should include shipping of artifacts and travel costs for indian commission staff to off-site location. |
| 19 | General Questions - Artifacts | In the Specification Section 115602 1.02A Artifact and Object Requirements, the specifications state ?The handling of museum artifacts by the Contractor is strictly prohibited without written consent of the Owner.? Does this mean that the Owner will be mounting all artifacts to Exhibit Fabricator supplied mounts? Or is the Exhibit Fabricator to handle the artifacts and mounting after getting written consent? If so, what information needs to be provided, or requirements that need to be meet, to be given consent to handle the artifacts? | Exhibit Fabricator will be mounting and handling the artifacts. What written consent or requirements for owner consent are needed? Museum will issue a permission form once the project is under way. |
| 20 | General Questions - Custom Artwork | Addendum 1 included the Guidelines for the Custom Artwork as reference only. Is the Exhibit Fabricator to include costs for hiring the native artists or will this be handled by others? If Others are responsible for hiring the native artists: What responsibility will the Exhibit Fabricator have for the custom artwork, e.g. management, creation of final production art files, etc . . .? | Hiring of native artists is by others. Fabricator is responsible for verifying final size and production requirements of the artworks for the exhibit, as well as production and installation. |
| 21 | General Questions - Custom Artwork | If the Exhibit Fabricator is responsible for pricing: Is there a list of pre-approved native artists? If there is no list of pre-approved native artists, are their specific guidelines of eligibility for a native artist? Or should an allowance be included only at this time? | See above. |
| 22 | General Questions - Sampling and Prototyping | Section 013110 of the Specification Document indicates a that ?All interactives, case interiors, and typical exhibit components require a working prototype and/or mock-up for approval? Could a specific list of required mockups and sizes be provided? | Mock-ups: case interior, laser cut metal bulkhead & spiral, corner of metal frames for graphic panels, samples of all graphic production methods, paint and powder coat colors, materials, mounting of touchscreens on reader rail panels, SEG frame with stretched fabric, map slider, corner of metal LCD bezel, leather wrapped cushion seat. |
| 23 | General Questions - Graphic Art Production | Except for reproductions and custom tribal artwork, will Exhibit fabricator be responsible for uprezzing or scanning any other imagery for use in final production files? | No, fabricator is NOT responsible for uprezzing or scanning. |
| 24 | General Questions - Graphics | For all freestanding graphic panels, should pricing assume that Exhibit Fabricator provide required structure behind panel for stability, or should the panels include an integrated metal frame that does not increase the overall thickness of the graphic panel? | Provide a structural PC1 metal support frame separate from graphic panel for all panels that are freestanding on the platform. See addendum 2. |
| 25 | General Questions - Graphics | On the graphic matrix, some of the graphics designated mounted to non-glare acrylic indicate 1/8? thickness, others do not indicate a thickness. Should all graphics applied to non-glare acrylic use 1/8? non-glare for clarity and viewing continuity? | Yes, if non-glare acrylic is indicated, the typical thickness would be 1/8". |
| 26 | Area 1 - G.01.01.01 and G.01.01.02 Graphic Panels | Do the graphics on the panel extend all the way to the floor, or should the exhibit fabricator provide a finished kick/base area to match the wall base to protect the graphic from scuffing at the floor line? | These graphic panels should be in a 3" x 1/8" PC1 angle frame. Hold frame above floor min. amount for swing, and integrate appx 8" tall metal kick in bottom of frame. |
| 27 | Area 1 - G.01.01.01 and G.01.01.02 Graphic Panels | Graphic panels indicate a pivot hinge, do panels also need the ability to lock in place to prevent tampering? | Yes. Panels need ability to lock in place. |
| 28 | Area 1 - G.01.01.06 Logo Graphic | Is the floor existing or a new floor? | New floor |
| 29 | Area 1 - G.01.01.06 Logo Graphic | What is the specification of the floor the graphic is applied to? | G.01.01.06 is removed from scope. Will be completed by GC flooring sub. |
| 30 | Area 1 - G.01.01.06 Logo Graphic | Does the rigid substrate of the graphic need to match the floor finish? | See response above. |
| 31 | Area 1 - G.01.01.06 Logo Graphic | Could the graphic be applied directly to the floor material prior to install by the flooring contractor? | See response above. |
| 32 | Area 2 - Artifact Cases | Do these cases require a desiccant chamber? | No. |
| 33 | Area 2 - Artifact Cases | Can you provide a case layout for the artifacts? | See responses above. |
| 34 | Area 2 - Artifact Cases | Does separate lighting need to be provided for these cases? If yes, should the lighting be integrated into the case volume or mounted outside the case? | No. |
| 35 | Area 2 - Artifact Cases | Does the case require a removable mount board for artifacts or a permanent mount board? | A removable mount board is preferred. |
| 36 | Area 2 - Graphic G.02.01.01 | Graphic appears to extend all the way to the floor with an applied base to match the wall on Elevation 4/2.00.01. Is this correct, or should the graphic stop at the top of the wall base? | Graphic should have a 1" x 1/8" PC1 angle frame and stop just above the wall base. |
| 37 | Area 2 - AV Screen Bezel ? Graphic G.02.01.07 | What is the level of detail of the laser engraved pattern on the AV bezel? Is it similar to the ceiling ribbon in Area 4 or a denser perforated pattern? | It will be similar to the ceiling ribbon, but scaled to fit. Keep in mind this is for reference only, final design will be decided in FDA. |
| 38 | Area 2 - Sheet 2.00.02 Storytelling Bench | On graphics G.02.01.07 and G.02.01.06: What is the cap height of the laser cut text? Does the text cover the full length of the applied metal? Should the metal be inlaid so that the wood finish fills in the laser cut letters and is flush to the top of the metal band? Or are the letters meant to be inset? If inset, is the material below to be veneer or a painted finish? | Appx. 3" cap height, full length of metal. Prefer the wood fill in the the laser cut letters. |
| 39 | Area 2 - Sheet 2.00.02 Storytelling Bench | G.02.01.10 ? will the book be part of the table top or placed on the top of the table (not fastened)? Is there a preference on the book binding and cover? | Book will not be fastened to table top. Traditional book cover w/ Chicago Post binding. OAE |
| 40 | Area 3 - G.03.01.02-26 | Graphic Schedule calls out satin clear coat on archival paper. Is this meant to be a satin overlaminate on archival paper? | Overlam or clear coat not necessary if using archival paper and archival mat behind UV acrylic. |
| 41 | Area 4 - Metal Spiral and Header Detail | Detail 2 on sheet 00.02.01 indicate mount points for the header band are provided by GC. Will the GC also provide the mount points for the double-sided pattern that hangs in Area 4? Will the Exhibit Fabricator be providing detailed and engineered drawings to show where each mount is to reside and how to mount? | A relatively continuous band of blocking just above the gyp ceiling will be provided by the GC. Exhibit Fabricator to mount the header to blocking. This applies to both headers in middle, as well as, perimeter of room. |
| 42 | Area 4 - Metal Spiral and Header Detail | Can the metal spiral connect to the existing wood building column or should it only be supported at the ceiling and at the bench below? | It can connect to the building column if needed. All visual and structural implications of additional supports will need to be reviewed and approved. |
| 43 | Area 4 - Artifact Cases | Do these cases require a desiccant chamber? Can you provide a case layout for the artifacts? Does separate lighting need to be provided for these cases? If yes, should the lighting be integrated into the case volume or mounted outside the case? Does the case require a removable mount board for artifacts or a permanent mount board? | No dessicant chamber. Final case layouts will be the responsiblity of the Exhibit Fabricator. See response above. Case lighting is not required; light to come from track/bldg fixtures. Yes, mount board should be removable. |
| 44 | Area 4 - Hanging Graphic Scrims | Are hanging graphic scrims free hanging, weighted, or tensioned? Is there a fabric specification? Are they meant to be translucent or opaque? | Pole pockets for hanging banners, tensioned. |
Pillowcase or stretch frame may be necessary for the curved structure G.04.04.15 Tri poly fabric OAE
| 45 | Area 4 - Page 04.01.01 | G.04.01.02 is mounted to a millwork box below. There are no details on this box. Is it an existing box or a new fabricated element? If new, please provide details for build and finish of the box. | Box represents an existing trunk artifact. The intent is to use the existing artifact for the display, but ultimately for durability, the fabricator may need to reproduce this artifact. Refer to Addendum 2, Artifact Matrix, for photo link to existing Trunk. |
| 46 | Area 4 - Page 04.01.01 | Is the platform around the column part of the Exhibit Fabricators scope? If yes, should it have the same finish as the platform running along the exterior walls of Area 4? | Yes and yes. |
| 47 | Area 4 - Page 04.01.01 | Graphic G.04.07.01A is not included in the graphic matrix. Is it the same as G.04.07.01B and G.04.07.01C? | Note G.04.07.01A is called out on page/sheet 04.02.01 #3, and yes, it is the same as G04.07.01B. |
| 48 | Area 4 - Page 04.01.01 | Graphic G.04.02.01A and B: Does Photomural A wrap around the jamb of the door opening? Should corner guards or applied finish trim details be included at the open finished borders of these graphics? | We will need to confirm the detail of the bldg jamb. For bid, assume appx 1" x 1/8" painted aluminum flat bar or OAE finish trim is applied to the open borders of the graphic. |
| 49 | Area 4 - Page 04.01.01 | Should timeline panels be mounted flush to wall or stood off wall slightly for a shadow effect? | At the sides there can be a 1/4" shadow line between panel and wall. But, alternating decades should vary in thickness (or stand-off from wall). Refer to addendum 2. |
| 50 | Area 4 - Vault Display | Should the applied murals, G,04.07.01A, G.04.07.01B and G.04.07.01C wrap around the opening to the vault and the door jamb to the AV closet and then be covered with the MT1 Plate trim? | Yes and yes. |
| 51 | Area 4 - Vault Display | What is the floor finish in the vault that Graphic G.04.08.02 will be applied to? | Graphic scope removed. Graphic will be by GC flooring sub. Floor is Concrete. |
| 52 | Area 4 - Vault Display | Are the dimmable lights in the seating tied in to the AV system? Or are should a separate dimmable control be provided for the room? | No. This lighting will not be controlled by the AV system. A junction box on a lighting circuit will be provided. We are working with the architect to provide a dimmable control for the room that could control both the ceiling light and the furniture light, but for purpose of bid, assume a separate dimmable control for the furniture light is required. |
| 53 | Area 4 - Vault Display | Do the acoustic panels also need to be applied to the ceiling? | No. |
| 54 | Area 5 - Built In Work Book Cases | Are the shelves fixed or adjustable? Should the cases have solid backs or be open to the wall behind? | Adjustable, with solid backs |
| 55 | Exterior Signs | What is the finish on the exterior signs for the 3/16? thick steel plate? | We will need to further develop this design. For bid purpose, use a $2000 allowance for the exterior signage. |
| 56 | Exterior Signs | What is the thickness, material, and finish for the laser cut type? | We will need to further develop this design. For bid purpose, use a $2000 allowance for the exterior signage. |
| 57 | Discrepancies | If discrepancy appears between design document and provided Graphic Schedule, which takes precedence? Ref. G.01.01.05. What is the design intent? Wallpaper, SEG, Canvas Wrap? | Typically the design document, but in the case of G01.01.05 where the width is noted both as 280" and 291" wide, on Addendum 1, pdf pg. 35. 291" is correct. |
| 58 | AV Hardware | What is the wall structure made of that the display is being mounted to above the fireplace in the StoryTelling Room? Plaster? Drywall? Other? Who's responsibility is it the ensure the wall structure is prepared and structurally sound to hold the weight of the monitor, mount, speaker and media player? | The wall is gypsum bd over 1/2" plywood, on wood furring over reinforced shotcrete applied to existing stone masonry. G&A has been coordinating with the architects regarding the structural requirements for support of the monitor, etc. |
| 59 | AV Hardware | Is there a desire to have an HDMI input plate installed on the bezel of the wall mounted monitor in lieu of connecting directly to the monitor itself for auxiliary input access? | Yes. A concealed but accessible HDMI input that bridges over to the monitor input terminal. |
| 60 | AV Hardware | Due to the wide range of options when pricing out laptops, can the designer provide a make, model and feature set for the desired laptops for the 5.0 Resource Room? Solidifying these options will provide the owner with a more accurate price between prospective bidders. | Laptops for 5.0 Resource Room are NIC |
| 61 | AV Hardware | Where will the gateway and network switch reside within the building? Who is responsible for running the network wire for the various wireless access points? If it's the responsibility of the AV integrator, will wireways be provided to get to the proposed location of these access points? If a conduit wireway or cable tray is not provided, what is the path (drop ceiling, open truss system, etc) that will need to be traversed in order to get network cable to each access point location? | The internet gateway, network switch, wireless equipment, and all network wiring to the ethernet terminals shown on the electrical drawings are the responsibility of the GC. The fabricator is responsible for connections between exhibit AV components and the ethernet terminals. |
| 62 | AV Hardware | The systems narrative mentions the control of media players via a phone or iPad app. Is this app referencing the Brightsign available app? Are we to provide the cost for an iPad or other control surface for this? If so, please provide which device we should price. | Yes. |
| 63 | AV Hardware | The Vault Room system diagram indicates a PC loaded with the UMIK-1 DSP software. Are we to provide the cost of this laptop? If so, please provide a make and model # for this item. | No. |
| 64 | Media Content - Area 2 - Storytelling Room | Does the existing ?Stewart Home of the Brave? 60 min documentary have introduction screens and/or end credit screens or are custom intro/end credit screens needed? | Custom intro, end and credit screens will be required and are part of this scope of work. |
| 65 | Media Content - Area 2 - Storytelling Room | It is assumed that the selected footage of the 1966 basketball game would have to be edited down to 3 minutes in duration. Who is responsible for choosing the footage/creating a shot list for the editing? | The media production subcontractor is responsible for working with the client to select the shot list. |
| 66 | Media Content - Area 2 - Storytelling Room | Are custom attract/intro/end credit screens needed for the 1966 basketball game footage? | Custom intro, end and credit screens will be required and are part of this scope of work. |
| 67 | Media Content - Area 2 - Storytelling Room | The native resolution of the display is 1920x1080. It is assumed that the footage of the 1966 basketball game is at best 720x480. Would the owner rather have the footage full screen in a 16:9 aspect ratio or would the owner rather have the footage inset into a 16:9 background/wallpaper while maintaining the original aspect ratio? | TBD with client during pre-production. |
| 68 | Media Content - Area 2 - Storytelling Room | Bid states: Control of the media player will also be available via downloadable phone or iPad app. Is a custom app needed for control or do we use the Brightsign app? | Yes. We're using the Brightsign app. |
| 69 | Media Content - Area 2 - Storytelling Room | Is the owner responsible for obtaining the existing ?Stewart Home of the Brave? documentary and/or the footage of the 1966 basketball game? Or do we obtain this? | Owner is responsible for supplying the footage. |
| 70 | Media Content - Area 4 - First Person Stories | Will the same interactive run on all 5 kiosks with the entire collection available on each kiosk? or will the entire collection of videos and audio be divided into smaller interactives and spread across the 5 kiosks? | Each interactive station has specific programs assigned to each station. Addendum #2 will contain an inventory of content assigned to each station. |
| 71 | Media Content - Area 4 - First Person Stories | Are the videos and stories existing or will they need to be recorded? If the latter do we perform the casting? If the latter do we perform the research and scripting? | All video and audio footage is existing and will be provided by the client. |
| 72 | Media Content - Area 4 - First Person Stories | For the narration of the text on the static content screen (when a story has been selected), do we use the actual audio from the video/audio file, or record a narrator to read the static text? | Narration (audio captioning) of static written text is to be recorded by the media producer, using approved voice talent. |
| 73 | Media Content - Area 4 - First Person Stories | The native resolution of the display is 1920x1080. If the videos are existing and they do not have a resolution of 1920x1080, would the owner rather have the footage full screen in a 16:9 aspect ratio or would the owner rather have the footage inset into a 16:9 background/wallpaper while maintaining the original aspect ratio? | TBD with client during pre-production. |
| 74 | Media Content - Area 4.08 - Vault | Is there existing audio of the different tribal languages and songs that will be used or is this audio to be recorded/obtained by the content producer? | All audio content will be provided by the client. |
| 75 | Media Content - Area 4.08 - Vault | If the audio of the different tribal languages and songs exists, will the owner be providing these audio files to the content producer? | All audio content will be provided by the client. |
| 76 | Media Content - Area 5 - Alumni, Native Lands, and Sharing Stories | It appears that there are three different interactives that will be shown on six different stations. Will the three interactives be displayed on two stations each? | The intent is to create three separate HTML 5 programs that can run on the two stations. |
| 77 | Media Content - Area 5 - Alumni, Native Lands, and Sharing Stories | For the Alumni interactive, does the owner want all of the class photos to appear on a single scrolling page (almost like a yearbook)? Does the owner want those images to be static or does the owner want the image to go to full screen with an ?X? to close the image and go back to the page with multiple class photos? | TBD with client during pre-production. |
| 78 | Media Content - Area 5 - Alumni, Native Lands, and Sharing Stories | For the Alumni interactive, is it correct to assume that the owner wants the visitor submitted tribes to go through an approval process? | Yes. |
| 79 | Media Content - Area 5 - Alumni, Native Lands, and Sharing Stories | For the Native Lands interactive, will the owner want the interactive stations to connect to the Internet to go to the NativeLands.com database or does the owner want the info from the NativeLands.com database to be housed locally on these stations? | As a fall back, the NativeLands.com database should be housed locally until it has been determined whether the Museum can acquire better internet service. This should become know by the time the project is contracted. |
| 80 | Media Content - Area 5 - Alumni, Native Lands, and Sharing Stories | For the Sharing Stories interactive, do stories currently exist? If they do exist, do they exist as text files or are they scans of written documents? | No. These stories will be created once the Museum is opened. |
81 GENERAL · Please provide set of building Architectual drawings. See Addendum #2
82 GENERAL · Has a General Contractor been selected for building renovations? If so please provide contact information. Reyman Brother Construction, 151 South 18th St., Sparks, NV 89431]
83 GENERAL · Please confirm General Contractor is providing all flooring, any new gypsum walls, wall base and painting of building walls. Yes.
84 GENERAL · What is ceiling the height in exhibit spaces? 10'-0' AFF in Exhibit Gallery and Hallway. 10'-5" Lobby, Storytelling, Resource Room.
85 GENERAL · Please confirm that all exhibits are installed on the ground floor. Yes.
86 GENERAL · Please confirm if egress into exhibit spaces is through the Lobby door. Correct and/or 2nd set of double doors in Gallery 4.0
87 GENERAL · RFP page 4 of 37 states an interview will be scheduled for the short-listed bidders. Please confirm if this interview is to be held in Carson City, Nevada or by telephone conference. This interview will be held in Carson City.
88 GENERAL · Reference drawing 01.00.01 – elevation 3 indicates round members at ceiling level. Do these items already exist in building? Yes.
89 GENERAL · Reference drawing 03.00.01 – plan view 1 indicates what appears to be a stairwell. Please confirm this exists and where it leads. Yes., Downstairs lead to basement education spaces;
upstairs to 2nd floor offices and admiistration—no public access
90 GENERAL · Reference metal headers with laser cut pattern used throughout exhibit space. Please provide more information on desired materials and final look for the laser cut pattern to make up these metal headers. See Addendum 1, sheet 00.02.01; typical patterned header noted on pdf pg. 47.
91 GENERAL · Reference drawing 02.00.01 elevation 2. Please confirm that fireplace exists. Yes, with bricked up opening.
92 GENERAL · Reference drawing 50 – Area 4.08 Vault – Please clarify the freehand section views on this sheet. Concept only. Seating component has a curving backrest with uplighting and a curved bench seat element. Refer to Addendum 1, 04.08.01 and pdf pg 62.
93 GENERAL · RFP Timeline – page 13 0f 37 states selection of vendor on or about 2/15/2019 but anticipated BOE approval is 4/10/2019. Can the approval date be accelerated? This cannot be accelerated. The timeline is based on required public meeting agenda regulations.
94 GENERAL · Reference Specification section 011100 – Summary of work refers to Appendix 2 – finish schedule and Appendix 4 – Artifact Conservation Guidelines. Where are these Appendix items located in documentation? Refer to RFP Bid Set, Addendum 2, 00.00.02 for Finishes. Note that all mounting, handling, and attachments are at Owner discretion. Currently there is no separate Artifact Conservation Guideline document.
95 GENERAL · Is there an Artifact schedule available for pricing, and if not can an allowance be provided to cover this cost? See above responses and Addendum 2.
96 GENERAL · Is there an electrical/lighting design drawing available for pricing? Please provide. NIC, by GC
97 GENERAL · Reference drawing 00.00.02 – materials/finishes – There are numerous material types noted as “TBD”, can these material types be specified in order to provide more accurate pricing? Refer to Addendum 1. For pricing, use Regal Select base for all Ben Moore listed paints.
98 GENERAL · Reference sheet 00.00.02 – materials/finishes – Platform tops are noted to have a paint finish. Please clarify finish on curved platform facias. MT1
99 GRAPHICS · What is the expected material and finish required for the Dimensional Letter text and dates? 1/2” thick acrylic, with face and edges painted.
Sizes, fonts and paint colors vary per exhibit location.
100 GRAPHICS · Regarding the laser cut metal pattern, what material, thickness, and finish are expected? (Same as reception counter pg. 02.00.02?) Yes. Also refer to Addendum 1, 00.02.01.
101 GRAPHICS · How do you foresee the hanging scrims being displayed? Pillowcase frames, pole pockets, SEG? Pole pockets for hanging banners, tensioned.
Pillowcase or stretch fram may be necessary for the curved structure G.04.04.15
102 GRAPHICS · Is there a preferred fabric for Type 6 – Direct print to fabric? Tri-poly
103 GRAPHICS · What thickness material for direct print to MDF? Typical MDF thickness to be 1/2"
104 GRAPHICS · What species and thickness for direct print to wood? Plain Sawn Ash Veener, Natural, with matte or satin clearcoat for protection. Veneer applied to 1/2" MDF backer panel
105 GRAPHICS · What color and finish paint for direct print to wood? Direct print to wood veneer, flatbed printing, with satin clearcoat for protection.
106 GRAPHICS · What do the degrees refer to for the floor vinyl over thin rigid substrate? Graphic removed from scope. Graphic by GC flooring sub.
107 GRAPHICS · What is the purpose of the thin rigid substrate for the floor graphics? Graphic removed from scope. Graphic by GC flooring sub.
108 GRAPHICS · How do you see the fabric graphics in area 4 being installed? Pole Pockets / SEG / Stretch Frame? Pole pockets for hanging banners, tensioned.
Pillowcase or stretch frame may be necessary for the curved structure G.04.04.15
109 GRAPHICS · Is this fabric listed as FB1, FB2, or FB3 in your materials/finish schedule? No. Hanging scrims should be Tri-poly.
110 GRAPHICS · Are there any additional specs beyond Acoustic or Upholstery fabric? Refer to Addendum 1, 00.00.02.
111 AV INTERACTIVES · Will an active connection to the internet be made available to connect in the WiFi system? At this time the existing internet service at the Center does not have the bandwidth for exhibition purposes. It is being determined whether the Center can acquire better internet service. This should become know by the time the project is contracted.
112 AV INTERACTIVES · Is there a requirement to use any Native American technicians for this installation? It is desireable but not required.
113 AV INTERACTIVES · Are there any trade union requirements for installing the AV system or for running and terminating low voltage cable? There are not specific trade union requirements for this project.
114 AV INTERACTIVES · For Area 4 First Person Stories, can you share the specifications of the Seneca Mini Paneless PC’s from the mentioned quote GA-SIS? http://products.senecadata.com/USFF/NUC6-PC.aspx
115 AV INTERACTIVES · For the Vault – Voices of Stewart, is the only purpose of the Brightsign player to control the power switch? Would other forms of shutting down the system such as a power strip with an RF remote be acceptable? No
116 AV INTERACTIVES · Also in the Vault, the system drawings show a PC for setting up the DSP. Is that for a one time setup of the DSP, or it intended to be a permanent fixture in the rack? PC is for one time set up.
117 AV INTERACTIVES · In the Resource Room, are any types of mounting or security cables needed to stop the laptops from “walking away”? Security cable mounted to table are desired.
118 AV INTERACTIVES · In the Resource room the drawings show a table for 3 laptops, yet the spec calls for 6. What is the correct count for the laptops? Laptops for the Resource Room are NIC
119 AV INTERACTIVES · Please confirm that all archival material to be included in all 6 Area 4 First Person interactive stations and all 3 Area 5 HTML5 Programs featured in the Resource Room will be provided to the AV contractor by the museum client. Yes, all audio, video, and still images files will be provided by the Owner.
120 AV INTERACTIVES · Please confirm that the songs to be featured in the audioscape for Area 4.08 Vault will also be provided to the AV contractor via the museum client. Yes, all audio, video, and still images files will be provided by the Owner.
121 AV INTERACTIVES · Is it under the AV contractor’s scope of work to license any material (I.e., music, photographic stills, video) being provided by the museum for any of the media programs to be included as part of this project? Or will the museum be providing this material with all the licensing rights already secured? All licensing rights will be provided by the Owner.
122 AV INTERACTIVES · Under the Media Briefs found in RFP Bid Set, the Media Equipment Schedule for 5.0 Resource Room (page 83) mentions the need for 6 laptops. However, the drawings seem to depict three stations. Please confirm whether it is 3 or 6 laptop stations imagined for the Resource Room. If 3, are the 6 total laptops to account for equipment back-ups? Laptops for the Resource Room are NIC
123 AV INTERACTIVES · Please clarify that the 3 HTML5 Programs in Area 5 (Alumni, Native Lands, and Sharing Stories) are to form part of a cached website that will be accessed via laptops housed within the Resource Room and do not necessarily need to be run via touch activation as the wireframes included on pages 80, 81 and 82 of the RFP Bid Set seem to suggest. If touchscreen laptops are desired, please confirm. The correct approach is for the 3 HTML5 Programs in Area 5 (Alumni, Native Lands, and Sharing Stories) to form part of a cached website that will be accessed via laptops housed within the Resource Room.
124 AV INTERACTIVES · Will the Area 5 HTML5 Programs for cached website have internet connection? At this time the existing internet service at the Center does not have the bandwidth for exhibition purposes. It is being determined whether the Center can acquire better internet service. This should become know by the time the project is contracted.
125 AV INTERACTIVES · Page 101 of the Specifications document, under AV Systems, states that the AV contractor must meet specific qualifications including manufacturer's technical certifications, factory authorized service centers, factory authorized dealerships, and industry association memberships. In addition, the section on Contractor Qualifications on the same page outlines further requirements. Do these AV contractor qualifications need to be matched precisely, or will 40 years of experience in designing, developing and integrating AV Systems for museums nationwide substitute for these stated qualifications? We will review on a case by case basis.
Area 4: First Person Stories
126 AV INTERACTIVES · Please confirm that there are 6 separate First Person Stories that all contain different content but are designed according to the same experience flow outlined in the RFP Bid Set. No there are five First Person AV's.
127 AV INTERACTIVES · Approximately how many different stories will be included on all the stations. Specifically, how many do you imagine in each station? Each station is to have a maximum of seven first person stories.
128 AV INTERACTIVES · Do these first-person stories videos or audio already exist and will be provided to the AV contractor, or will the AV contractor be responsible for original video production for the interviews? All audio, video, and still images files will be provided by the Owner.
129 AV INTERACTIVES · Does this exhibit need to be updatable by a Content Management System? No, there will not be a CMS for this project at this time, Area 4.08: Vault
130 AV INTERACTIVES · Regarding Area 4.08 Vault, are the spoken tribal languages forming part of the ambient audio coming from pre-existing recordings the museum will provide the AV contractor or will these need to be recorded by the AV contractor? All audio, video, and still images files will be provided by the Owner.
Area 5: Alumni
131 AV INTERACTIVES · Is this content (class photos and list of tribes) on an existing website? If so, is the intent to make a certain part of that website accessible to museum visitors or instead is there data pulled from that website which is then displayed in a custom interface? This is an entirely new application, there is no existing content or programming.
132 AV INTERACTIVES · If data is updated on the website, will it need to be automatically updated on the Alumni interactive? If and when these HTML5 programs go live on the internet has yet to be determined. At this time the existing internet service at the Center does not have the bandwidth for exhibition purposes. It is being determined whether the Center can acquire better internet service. This should become know by the time the project is contracted.
133 AV INTERACTIVES · If visitors add to the missing tribes, will this information automatically appear, or will it be vetted by staff first? If it‘s updated on the Alumni interactive, does it automatically get updated on the website (if existing)? All visitor input will need to be moderated and curated by the Owner before it appears in the program.
134 AV INTERACTIVES Does this exhibit need to be updatable by a Content Management System? Does it need to be the same Content Management System of any existing website? Put differently, is there a specific Content Management System that the AV contractor must use? No, there will not be a CMS for this project at this time, The Owner will update content manually when desired.
Area 5: Native Lands
135 AV INTERACTIVES Is NativeLands.com an existing website? Currently, there is nothing at that web address. Yes it is an existing website. Website is: native-land.ca Permission to use as a program running natively on the laptops will be negotiated by the Owner.
136 AV INTERACTIVES Is the Research Archive on an existing website? If not, is it in an existing database? This is an entirely new application, there is no existing content or programming.
137 AV INTERACTIVES Is this content on an existing website? If so, is the intent to make a certain part of that website accessible to museum visitors or instead is there data pulled from that website which is then displayed in a custom interface? This is an entirely new application, there is no existing content or programming. If and when these HTML5 programs go live on the internet has yet to be determined. At this time the existing internet service at the Center does not have the bandwidth for exhibition purposes. It is being determined whether the Center can acquire better internet service. This should become know by the time the project is contracted.
138 AV INTERACTIVES Does this exhibit need to be updatable by a Content Management System? Does it need to be the same Content Management System of any existing website? Put differently, is there a specific Content Management System that the AV contractor must use? This is an entirely new application, there is no existing content or programming. No, there will not be a CMS for this project at this time, The Owner will update content manually when desired. If and when these HTML5 programs go live on the internet has yet to be determined. At this time the existing internet service at the Center does not have the bandwidth for exhibition purposes. It is being determined whether the Center can acquire better internet service. This should become know by the time the project is contracted.
139 AV INTERACTIVES For Area 5 Native Lands, to what extent will users be able to navigate within the Native Lands Website? Is this a single page, or will users be able to navigate through multiple pages? Will users be limited to button UI, or will they be able to interact with address bars? Website is: native-land.ca
Area 5: Sharing Stories
140 AV INTERACTIVES Are these stories on an existing website? If so, is the intent to make a certain part of that website accessible to museum visitors or instead is there data pulled from that website which is then displayed in a custom interface? No stories exist yet. These stories will be created once the Center opens. This is an entirely new application, there is no existing content or programming. If and when these HTML5 programs go live on the internet has yet to be determined.
141 AV INTERACTIVES Do all stories currently exist or will the AV contractor need to record additional stories? No stories exist yet. These stories will be created once the Center opens.
142 AV INTERACTIVES Are stories videos or are they audio-only, or text only? At opening they will be text only but provision for photos would be desireable.
143 AV INTERACTIVES Will visitor-submitted stories be vetted by museum staff before they are added to the Sharing Stories interactive? Yes
144 AV INTERACTIVES According to the provided wireframes, it seems as though stories can be searched and selected via thumbnails. How will visitors provide or choose a thumbnail if submitting a story? Or will this layout be created once a story is approved by museum staff? This will be created by Museum staff once a story is approved.
145 AV INTERACTIVES Does this exhibit need to be updatable by a Content Management System? Does it need to be the same Content Management System of any existing website? Put differently, is there a specific Content Management System that the AV contractor must use? No, there will not be a CMS for this project at this time, The Owner will update content manually when desired.
| 146 | Solicitation Section 2.5 | Section 2.5 of your RFP asks us to list all of our museum exhibit fabrication projects completed in the past five (5) years. Given the size of your project, may we only list projects over $500,000? | That is acceptable. |
| 147 | Solicitation Section 3.15 | 1. Section 3.15 of your RFP asks us to list state agencies with which we have had contracts. We have completed interpretive exhibits for the following governmental agencies (and state-affiliated agencies) in the State of Nevada. |
a. The Las Vegas Valley Water District in Las Vegas
b. The US Forest Service near Mount Charleston
c. The City of Las Vegas in Las Vegas
d. The Nevada Judicial Historical Society (A 501c-3 in Carson City)
e. State of Nevada, Division of Museums and History/Nevada State Museum
| We assume that we need to list (e), because it?s part of the state government. But should we list a-d above, since they are a regional utility, federal, municipal or a non-profit or a regional utility? | There is no need to list agencies B, C or D as they are not state agencies. Please do list A as that project does have affiliations with the State of Nevada, and of course E. | |||
| 148 | Solicitation Section 5.2.1 | Section 5.2.1 states ?The State does not issue payment prior to receipt of goods or services.? Much of this exhibit will be built in shop and only delivered to the museum a month or so before the museum opens. In the past, the State of Nevada (and other Nevada organizations) have allowed for progress payments of work performed in our shop. This was contingent on submitting insurance paperwork and inspection by representatives from the state of Nevada. Would a similar paradigm be acceptable? | Yes that process is acceptable. | |
| 149 | Pre-bid meeting Q and A | 1. At the pre-bid meeting, it was mentioned that Gallagher & Associates would be providing FDA, but minor adjustments to the FDA might be required. Please describe those adjustments. | Any adjustments necessitated by dimensions/conditions of the shop drawing process. | |
| 150 | Pre-bid meeting Q and A | At the pre-bid meeting, it was mentioned that maps and illustrations are not part of the FDA process, and that the exhibit contractor would be required to have this work in their scope. This is contrary to the specifications listed in Section 011100. Please describe what is required from the exhibit contractor. How many maps? How many illustrations? | All original references and FDA files will be provdided to the fabricator for final art production. |
: +kkim@gallagherdesign.com _Assigned to Klover Kim_ -Wesley Webb I'm not sure if you can answer, but wondered if you could take an estimate for # of maps/illustrations?
| -Wesley Webb | ||||
| 151 | Graphics | Can we please have the graphics schedule that exists on dwg 00.00.03 to 00.00.06 as an excel file? | See Addendum 1 | |
| 152 | Case Layouts | Who is providing case layouts? | Exhibit Fabricator. See response above | |
| 153 | Project Timing | Given the relatively short time frame of this project, can we assume that all owner-supplied artifacts will be made available to us upon April 10, when the contract starts? | Most artifacts are housed at the Nevada State Museum Annex, but owned by the federal Bureau of Indian Affairs. Due to the government shutdown, the Museum cannot communicate with the BIA curator in charge to acquire the items on loan. A physical survey of the items will have to wait until the Museum acquires the items on loan from the BIA. | |
| 154 | Project timing | The schedule for completion currently shows a completion date of September 26, which is five and a half months after the contract starts. Is there a special commemorative time frame that you are trying to hit? Would you accept a proposal that asked for two months more time without it hurting our overall score? | There is no commermorative time frame pushing the opening date. Our intent is to have this museum open as soon as practical. Having said that we are open to accepting a proposal with a longer time frame if that is in everyone's best interests. However a proposal with a longer time frame would factor into the overall scoring. | |
| 155 | Pre-bid meeting Q and A | At the pre-bid meeting it was mentioned that the exhibit contractor is responsible to cover the costs of state employees traveling to the exhibit contractor?s shop to inspect the exhibits. This was not in the solicitation documents, so can you please confirm that this is, in fact a requirement? | Yes, bid should cover the cost of 1 trip for 2 state employees. | |
| 156 | Pre-bid meeting Q and A | If the answer to the question above is yes, please provide additional information, including how many people, how many trips, etc. | See above. | |
| 157 | Pre-bid meeting Q and A | At the pre-bid meeting we discussed the large header. Please describe the process of creating the artwork for the large header. Is this part of the FDA process? If not, please describe Gallagher?s responsibility vs. the exhibit contractor?s responsibility. | For the metal headers in the exhibit gallery, that G&A will create the final artwork pattern as part of FDA and it will need to be informed by any VIF conditions and technical requirements. | |
| 158 | Section 011100 | Please provide a list of artifacts. Section 011100 mentions an artifact database, but we could not find one. If a list does not exist, please let us know how many mounts (and types of mounts) we are to create. | See addendum 2 | |
| 159 | Gallery lighting | What is our role as it relates to gallery lighting? | Lighting installation is by the GC. Aim and focus by Exhibit Fabricator UON. | |
| 160 | Specifications / Oddy Testing | Please confirm that Oddy testing is not required for this project. | Oddy testing is not required. | |
| 161 | Bookshelves | Is the GC responsible for the bookshelves shown in 05.00.01, or is this the responsibility of the Exhibit Contractor? | Exhibit Contractor | |
| 162 | Section 115602 | When will the body forms be provided to the owner as described in Section 115602? | The clothing forms are the responsibility of the fabricator. | |
| 163 | Subcontractor qualifications | Section 274116 ? 3 describes a whole slew of qualifications for A/V contractors, including ICIA Membership, NICET certified employees, etc., etc. Given the fact this is a relatively small portion of the overall project, can this specification be struck if we can show ten plus years of successful installation on similar projects? | We will review on a case by case basis. | |
| 164 | Specifications - rack room | Where does the rack room go? | There is no centralized AV control room. | |
| 165 | Specifications - rack room | In lieu of a rack room, can we individually locate all a/v? | Yes. | |
| 166 | Interactive stations | Please confirm that all archival material to be included in all 6 Area 4 First Person interactive stations and all 3 Area 5 HTML5 Programs featured in the Resource Room will be provided to the AV contractor by the museum client. (Or please clarify). | All audio, video, and still images files will be provided by the Owner. | |
| 167 | Storytelling room | Page 41 of the drawings shows a description of two different media components. One shows playback of ?Stewart School Home of the Brave? and another shows a 1966 basketball game (in addition to the aux input described). We assume you want to toggle between both programs so this is an ?and/or? proposition rather than an ?or?. Please confirm or clarify. | Provide the ability to toggle between all three- the two programs, and the aux input. | |
| 168 | Storytelling room | We assume these two media components are to be supplied by the owner. Please confirm or clarify. | All audio, video, and still images files will be provided by the Owner. Hardware/Programming is by fabricator. | |
| 169 | Storytelling room | If the answer above is yes, will these come to us with open captions? If the answer is no, who is responsible for open captions to comply with ADA guidelines? | No. The fabricator is responsible for captioning. | |
| 170 | For First Person Stories/Hear My Story on pages 43-49 | Are there a total of three, five or six? (I count three when looking at the ground plan on drawing 00.01.01, the quantity on page 43 shows ?five or six?) Please confirm that there are 6 separate First Person Stories that all contain different content but are designed according to the same experience flow outlined in the RFP Bid Set. | Refer to Addendum 1. There are five seperate First Person AVs, all with different content, based on the same experience flow. | |
| 171 | For First Person Stories/Hear My Story on pages 43-49 | Irrespective of the final quantity, shall we assume at all of these are the same or does each station have unique content? | See above. |
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