Amendment Two.docx

SAP

State of South Carolina

AMENDMENT TWO (Only items highlighted in yellow or Q&A are subject to additional questions)

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400017351 4/24/2019

JO MARIE BROWN,CPPO, CPPB

803-896-0670 jmbrown@mmo.sc.gov SFAA, Div. of Procurement Services, MMO PO Box 101103 Columbia SC 29211

DESCRIPTION: Student Accident Insurance

USING GOVERNMENTAL UNIT: Coastal Carolina University

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 5/9/2019 at 11:00 am (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 4/30/2019 at 3:00 pm (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One (1) Online Submission in SCEIS with Cover Pages 1 & 2

CONFERENCE TYPE: Non-Mandatory Pre-bid

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION:

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov )

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): Preferences do not apply per SC Consolidated Procurement Code Section 11-35-1524

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE:

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION- AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED. [02-2A097-1]

Questions and Answers

1. Regarding the declarations page of the student accident policy, what is the benefit period following an injury?

Response: According to the declarations page, the benefit period is the time frame from the date of accident that medical treatment incurred would be covered by the policy. Usually a standard is 1 or 2 years from the date of accident. Initial treatment period refers to the first medical expense when a covered person seeks medical treatment within (x) days of an accident. A standard is usually 90 days. The policy is not a network based plan. A covered accident which occurs during a given policy year would have claims paid and recorded under that policy year’s claims. Claims are subject to the benefit period associated with the covered accident. Claims paid in a calendar year that is after the policy year in which the accident occurred would have claims paid under the policy year under which the accident occurred.

2. Regarding the declarations page of the student accident policy, what is the initial treatment period?

Response: See response to question 1.

3. Regarding the declarations page of the student accident policy, how are claims processed that are "out-of-network" of the primary insurer?

Response: The University does not maintain control over any “network services/providers”. All claims submitted are payable as excess to any other primary carrier whether in or out of network, as the University does not regulate/monitor other networks.

4. Regarding the declarations page of the student accident policy, it shows the rate of $29.17 per person for 2017/18. Amendment #1 indicated a rate of $24.50 for 2015/16. When did it change and what is the rate for 2018/19?

Response: The rate for 2018/2019 is $29.17 per full time student. The rate changed around the 2.5 year (middle) period of the policy.

5. Regarding Amendment #1, there was a significant enrollment drop between 2014/15 and 2015/16. Is that enrollment figure for 2015/16 accurate?

Response: The enrollment data is accurate.

6. On Pg. 4 of the RFP it states:

I understood the above statement from Pg 4 of the original Proposal to mean that there would be a one year contract at the proposed rate and then each year after CCU would receive a renewal rate which could potentially be different than the contract rate. However, CCU would have the option of Renewing without Marketing to other brokers if they decide to do so or they could send to market each year. When the statement was clarified in the Addendum (below), my assumption was incorrect and if I’m understanding correctly, CCU is actually looking for a 5-Year Rate Guarantee and CCU also has the ability to market each year. Is that correct?

Response: Per the Bidding Schedule, pricing is required for 5 years. Offerors are advised to review the following clauses contained in the Invitation for Bid: Changes, Price Adjustments, Price Adjustment – Limited, Term of Contract – Effective Date/Initial Contract Period, and Term of Contract – Option To Renew.

7. It appears that the document “Detailed Student Accident Loss Runs 2014-2019-CCU” contains claims data for both policies (Policy 9153237 - MSA+Sports with Nat Union Fire and 9497310 -ICS with Berkley). When you total the Medical Paid (column L) it is approx.. $388,856 off from the Paid Claims Experience Report. Based on the Addendum, the spreadsheet, “Detailed Student Accident Loss Runs…” is more up to date than the Paid Claims Report but it is showing approx.. $388,856 less paid in claims. I wouldn’t question this if it wasn’t such a significant difference or if the spreadsheet was higher since it portrays a longer period of time (up to current).

· Can you tell me what the difference is attributed to ($805,703 vs. 1,194,560)?

· Which is the most accurate?

Response: The number is not easily explained. The policy utilization has grown since inception as more students became aware of the benefit that the University provides to students. It is believed that the differences in the numbers are attributed to the ending cycle of a program year and the beginning cycle of another. Students experience more accidents and injuries during the Fall semester as compared to the spring semester.

Paid claims information should be the most accurate.

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