AMENDMENT ONE.pdf

AMENDMENT #1

Cover Page

DATE: February 12, 2026

STATE OF MARYLAND

DEPARTMENT OF GENERAL SERVICES

Office of State Procurement Solicitation Number: BPM051953

CONTRACT TITLE: Mobile Air Monitoring Shelters

This Amendment is issued to clarify, add to, delete from, correct and/or change the BID documents to the extent indicated and is hereby made a part of the said BID documents on which the contract will be based. This Amendment becomes part of the bid package. COMAR 21.05.02.08 requires all Amendments issued to be acknowledged.

Issued by:

State of Maryland

Department of General Services

Office of Procurement and Logistics

301 W. Preston Street - Room M-4

Baltimore, Maryland 21201

Monica Franklin

Procurement Officer

Acknowledgment Date

NOTE: If you have submitted a bid for this solicitation you must resubmit your bid. If you do not wish to make any changes to your bid, simply press the resubmit button. If you do wish to make changes, please reference the eMMA Quick Reference Guide found at procurement.maryland.gov https://procurement.maryland.gov/

AMENDMENT #1

DATE: February 12, 2026

STATE OF MARYLAND

DEPARTMENT OF GENERAL SERVICES

Office of State Procurement

CONTRACT TITLE: Mobile Air Monitoring Shelters

Amendment #1 includes:

*Amendment #1 Cover Page *Minutes: Questions and Answers from the Virtual Pre-bid Conference *Pre-bid Script from the Virtual Pre-bid Conference

Minutes-Qs&As: Virtual Pre-Bid Conference

Mobile Air Monitoring Shelters

Date of Virtual Pre-bid conference: February 10, 2026 at 10:00 am

Date Minutes Prepared: February 12, 2026

Leading the conference was Monica Franklin, Procurement Officer, DGS. The following were in attendance:

Maryland Department of the Environment Team:

Innocent Agbo Procurement Officer

Chris Smith Natural Resources Planner

Adam Reese Division Chief

Vendor Participation

One potential bidder was present at the pre-bid conference

Questions and Answers

Q1: The specifications call for two mobile air quality shelters and then continues in the technical specifications for an 8tx 8t by 8t shelter. Is this shelter going to be mobile? does the agency have an existing trailer it wishes for the shelter to sit on or are there other means?

A1: The shelters are really not mobile. It's just going to be a box basically sitting on the ground.

Q2: Is it the seller's responsibility if anything happens to the shelters delivery from seller’s location to buyer’s location.

A2 The shipping of the shelters to the site is part of the scope for the manufacturer. So that would mean we would organize the shipment which is then fully insured and deliver. Until it's delivered it is the responsibility whoever organizes the shipment.

Q3: The shelters will be built offsite and delivered?

A3: Correct

Q4: Is there a progress payment for this procurement?

A4: No

PRE-BID Script

Good Morning Everyone! Welcome to the Pre-Bid Conference for the Mobile Air Monitoring Shelters for the Maryland Department of the Environment.

First I’m starting off by asking does everyone consent to the recording of this meeting? This recording will allow me to capture any questions and answers which will be a big help preparing the amendment to publish in eMMA.

To move forward with the meeting, we will all introduce ourselves by providing your name, title and name of your company or agency. Introduction will be given first by me, second by the agency and third by the vendors.

My name is Monica Franklin and I am the Procurement Officer representing the Maryland Department of General Services, Office of State Procurement and I am the Procurement Officer for this procurement.

Welcome everyone. I’m happy to meet everyone and glad you were able to participate in the meeting. I’d like to add, before I read the pre-bid script, please be sure to send me an email after the meeting so we will have an email confirmation of your attendance.

The solicitation number for the Mobile Air Monitoring Shelters is #BPM051953. This is a one-time purchase

The purpose of this pre-bid is to clarify any questions or concerns bidders may have with regard to the specifications of this solicitation prior to submission of their bid on eMMA. Changes to the specifications or to the scope of work will be published as an Amendment and supersede the original published document as per COMAR 21.05.02.07. The pre-bid minutes will be published as an Amendment and become part of this solicitation on eMMA. Nothing stated in this pre-bid conference may change the Invitation for Bids (or IFB) unless a change is made by me, the DGS Procurement Officer, by written Amendment.

Specifications and other Bid Documents can be examined without charge at the eMaryland Marketplace Advantage (eMMA) website at procurement.maryland.gov. In addition, you may email the eMMA help desk at emma.helpdesk@maryland.gov, if you need assistance.

In order to receive a contract award, a vendor must be registered on eMMA. The following documents are required when you submit your bid

Mandatory Affidavits which are:

*Bid/Proposal Affidavit (Attachment A) *Contract Affidavit (Attachment U)

*Mercury Affidavit (Attachment J) *Conflict of Interest Affidavit (Attachment I)

In addition to the required Mandatory Affidavits, the following documents are to be submitted with your bid:

*Bidder Information Sheet (Attachment F)

*Reference Check (Attachment L)

*A List of Current and Prior State Contracts (Attachment M)

*Legal Action Summary (Attachment N)

*Federal Funds (Attachment H): This particular document cannot be access from the link provided in the IFB. I’ll be sure to include the Federal Fund form with the Amendment when I publish it in eMMA.

*In the IFB, Page 23 is the Additional Required Documents section. In this section: the bidder is required to submit documentation proving their financial integrity.

*No Bid Notice (Appendix 2): submit only if you do not intend to bid. DGS is interested in improving its competitive process and your comments are important to this endeavor.

Please carefully review these bid documents, complete them, and sign where applicable and submit the documents with your bid. By submitting a response to this solicitation, a bidder shall be deemed to represent that he or she is not in arrears in the payment of any obligation due and owing the State of Maryland. This includes the payment of taxes and employee benefits, and the bidder shall not, at the time of bid or during the term of the contract, become in arrears if selected for contract award. It will be the bidder's responsibility to clear up any outstanding issues in a timely manner upon notification. In addition, please note that the company name you submit your bid for must match exactly as your company is registered in the State of Maryland with the Office of the Comptroller and the Department of Assessments and Taxation.

If you are an out-of-state business, please make sure you are registered with the Comptroller’s Office. You must also have a State of Maryland business license and a resident business office in the State of Maryland.

The references you provide in the Reference Checks (Attachment L) document will be contacted and will be considered in the determination of bidder responsibility. The Procurement Officer is not responsible for incorrect or outdated information or for references that fail to respond within five (5) working days. Please ensure that your references can speak to your ability to perform the elements of work described in the specifications.

The deadline for submitting additional questions is February 20, 2026 at 2:00 pm EST. If additional questions are submitted after this date, the Procurement Officer will, based on time and availability, attempt to answer the question, but a response cannot be guaranteed. The bid’s are due February 27, 2026 at 2:00 p.m. EST.

At this time, I will open the virtual floor to the questions and answers segment.

Thank you everyone for your time.

End of Amendment #1