Amendment 4.docx

SAP

State of South Carolina

Request for Proposal

Amendment 4 Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400020469 05/18/2021

NATHAN DAWSON

(803) 737-9931 ndawson@mmo.sc.gov SFAA, Div. of Procurement Services 1201 Main Street, Suite 601 Columbia SC 29201

DESCRIPTION: Workers’ Compensation Insurance Management System

USING GOVERNMENTAL UNIT: SC State Accident Fund

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 06/15/2021 11:00 am (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 05/01/2021 5:00 pm email questions to ndawson@mmo.sc.gov (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One (1) on-line submission and One (1) Redacted Copy submitted online, (See “Submitting Redacted Offers” provision Section IV, “Submitting Confidential Information” Section II.A., & “Electronic Copies-Required Media and Format” provision Section II. B.)

Initial here if NO redacted copy is necessary___________

CONFERENCE TYPE: Pre-Proposal Conference DATE & TIME: 01/14/2021 10:00 am

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: WebEx Online Conference

(email ndawson@mmo.sc.gov before 12:00 noon on 01/13/2021 for call-in instructions)

(See Section IIB “Conference – Pre-Bid/Proposal” clause)

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of 150 calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

SAP7

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009):

**PREFERENCES DO NOT APPLY TO REQUEST FOR PROPOSALS PER

SOUTH CAROLINA PROCUREMENT CODE SECTION [§11-35-1524(E)(5)(b)]**

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE:

**PREFERENCES DO NOT APPLY TO REQUEST FOR PROPOSALS PER

SOUTH CAROLINA PROCUREMENT CODE SECTION [§11-35-1524(E)(5)(b)]**

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENT #4

Solicitation #5400020469

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED. [02-2A097-1]

The following questions was were received pursuant to the original date and time specified on the front of Amendment 3:

1. Question: Has the delay changed any of the criteria you are going to use to select a vendor?

State’s Response: No. The evaluation criteria remain unchanged.

2. Question: Is the new software noted in Amendment 3 tied to, or will it have any impact on, your Workers’ Compensation Insurance Management System replacement?

State’s Response: No

3. Question: Who will be the executive sponsor for this initiative?

State’s Response: Erin Farthing is currently our acting director.

4. Question: Has the funding changed for this initiative?

State’s Response: No

5. Question: In Attachment A, Tab 3. Claims, Item 3.6.2’s Preference Description states “Capability to settle individual claim features independently”. Could you provide some examples of what is meant by different claim features?

State’s Response: This refers to the capability of settling medical vs indemnity or both. It also refers to the ability to resolve, for example, the third-party suit that arisen out of the workers’ compensation claim, independently or the final workers’ compensation settlement itself.

6. Question: Do you plan to release any additional information than what was provided in the original RFP that would materially alter the prior RFP responses?

State’s Response: There are no “prior RFP responses”. The submission deadline was extended prior to the original submission deadline of 11:00am on March 2, 2021. As a result, no proposals were able to be opened or viewed. If they deem it necessary, any Offerors who submitted proposals before the extension are able to retrieve and amend those proposals, then resubmit them.

7. Question: What drove the decision to revert the RFP response process back to the Q&A step?

State’s Response: As explained in Amendment 3, which was posted on March 3, 2021, the decision to extend the submission deadline was made due to the relocation of the State Accident Fund’s offices and its IT department not having sufficient capacity to assist with the implementation of the Workers’ Compensation Insurance Management System that will be awarded under this solicitation. A second question period was implemented to allow vendors who may not have been aware of the solicitation originally to ask any questions they may have.

8. Question: Have there been any changes in prioritization or business needs since the original RFP was issued?

State’s Response: Not in regards to this RFP.

9. Question: Are there specific items in the RFP responses that SC SAF previously received that do not align with SC SAF’s vision or objectives?

State’s Response: SAF has not evaluated the RFP responses to date.

ALL OTHER TERMS, CONDITIONS, BIDDING INSTRUCTIONS, AND SPECIFICATIONS REMAIN UNCHANGED. IF THERE ARE ANY QUESTIONS OR IF ANY CONFUSION OR UNCERTAINTY ARISES AS A RESULT OF THIS AMENDMENT, IT IS THE SOLE RESPONSIBILITY OF THE OFFEROR TO CONTACT THE PROCUREMENT OFFICER FOR CLARIFICATION. CONTACT INFORMATION CAN BE FOUND IN THE TOP RIGHT HAND CORNER OF THE COVER PAGE OF THIS AMENDMENT. REFERENCE THE “DUTY TO INQUIRE” CLAUSE IN THE ORIGINAL REQUEST FOR PROPOSAL.

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