Amendment 2 to ITB 270000004.pdf
PDF 594 KB Posted
- Solicitation number
- Invitation to Bid (ITB) 270000004 - AKARNG Ketchikan Janitorial Services
- Issued by
- Ketchikan Gateway Borough, Alaska
About this file
This Amendment #2 to Invitation to Bid 270000004, issued by the State of Alaska Department of Military and Veterans Affairs Division of Administrative Services on October 21, 2026, addresses questions from potential bidders and modifies the solicitation for janitorial services at the Alaska Army National Guard Armory in Ketchikan. The facility contains two restrooms (one men's and one women's locker room) with carpet, tile, and epoxy flooring. The contract scope includes twice-weekly janitorial services on Mondays and Wednesdays, monthly deep cleaning, quarterly tasks, semi-annual floor maintenance with waxing and buffing, annual window washing and carpet cleaning, and snow and ice removal as needed. A mandatory site visit is scheduled for Wednesday, October 28, 2026, at 2:00 p.m., requiring attendees to contact Jonathan Comfort two business days prior for base pass arrangements. The bid submission deadline has been extended to November 2, 2026, at 2:00 p.m. Alaska Standard Time, with late bids rejected as non-responsive. The contract term consists of Year 1 (November 9, 2026 through November 8, 2028), Year 2 (November 9, 2028 through November 8, 2029), Year 3 (November 9, 2029 through November 8, 2030), and Year 4 (November 9, 2031 through November 8, 2032), with the Contract Total calculated as the sum of extended prices for these four periods.
Bid pricing must be firm fixed-price for the entire contract duration and include all direct expenses, payroll, supplies, equipment, overhead, and profit, with no allowance for adjustments. The State does not apply prevailing wage requirements under Alaska Statutes to this janitorial services contract, and no historical data exists regarding snow and ice clearing frequency or scheduled cleaning requests beyond the stated twice-weekly service. Bidders must use the updated bid schedule provided in Amendment 2 and submit their authorized signature on the amendment's first page; failure to do so may result in bid rejection. Unscheduled daily cleaning services require unit pricing but will not be included in the evaluated Contract Total. The estimated annual budget is $25,000 to $30,000, with bids exceeding $150,000 deemed non-responsive. All bidders must certify whether they or their employees have any conflicts of interest and acknowledge compliance with Alaska business licensing requirements and insurance obligations including workers' compensation and commercial general liability coverage.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
STATE OF ALASKA
Department of Military and Veterans Affairs Division of Administrative Services
AKARNG KETCHIKAN JANITORIAL SERVICES
ITB 270000004
Amendment #2
October 21, 2026
This Amendment is being issued to answer questions from potential bidders and make changes to the ITB.
Important Note to Offerors: You must sign and return this page of the amendment document with your bid.
Failure to do so may result in the rejection of your bid. Only the ITB terms and conditions referenced in this amendment are being changed. All other terms and conditions of the ITB remain the same.
Jannah Alagano Procurement Specialist 3 COMPANY SUBMITTING PROPOSAL Phone: (907) 428-7222 Email: MvaDasProcurement@alaska.gov
AUTHORIZED SIGNATURE
DATE
mailto:MvaDasProcurement@alaska.gov
Questions submitted by potential bidders and answers from the state:
Question 1: Is a floor plan or approximate total square footage available for the facility, including the approximate number of restrooms and floor types?
Answer: The floor plan is incorporated in Amendment 1. The number of restrooms are as follows – one men's restroom(locker room), and one woman's restroom (locker room). The types of flooring will be carpet, tile and epoxy flooring.
Question 2: Is there an applicable wage determination, mandatory health and welfare fringe rate, or other specific labor standard that bidders should use for this janitorial services contract?
Answer: The State of Alaska's prevailing wage requirements under AS 36.05 apply to public construction contracts and do not apply to the janitorial services being procured under this ITB. The State has not established a contract-specific prevailing wage determination or mandatory health and welfare fringe benefit rate for these services. Contractors are responsible for complying with all applicable state and federal employment wage laws.
Question 3: Is any historical or estimated information available regarding snow and ice clearing frequency and unscheduled cleaning requests?
Answer: There is no historical or estimated information available regarding snow and ice clearing. In the last two years there have been. No scheduled cleaning requests.
Question 4: Could you please confirm the Year 4 contract period? The Bid Schedule lists Year 3 through
November 8, 2029, while Year 4 begins November 9, 2030.
Answer: Thank you for pointing this out. Please refer to pages 3 and 4 of this amendment for the updated dates confirming that the period of performance for Year One begins on November 9, 2029, and ends on November 8, 2030.
Changes to the ITB:
Change 1: Please use the updated bid schedule on pages 3 and 4 of Amendment 2 when submitting your bid.
Failure to complete the correct form may result in the rejection of your bid.
Change 2: A site visit is scheduled on Wednesday, October 28 @ 2:00 p.m. Attendees for the site required to contact Jonathan Comfort via email at jonathan.comfort@alaska.gov or at 907-428-7697 two (2) days prior to the scheduled site visit so arrangements may be made for a base pass.
Change 2: The deadline for receipt of bids has been extended to November 2, 2026, at 2:00 p.m. AST. Late bids will be considered non-responsive and will not be opened or accepted for evaluation.
CONTINUED TO THE NEXT PAGE
mailto:jonathan.comfort@alaska.gov
STATE OF ALASKA – INVITATION TO BID ITB 270000004
AKARNG KETCHIKAN JANITORIAL SERVICES
{ITB-3/v1/10.16.24} Page 3 of 4
ATTACHMENT 1
BID SCHEDULE
Bidders are to submit their bid using this Bid Schedule. Bidders that fail to complete this bid schedule shall be considered non-responsive and their bids rejected. Bid prices are to remain firm, without adjustments, for the duration of the contract and are to include all costs associated with providing required services, including, but not limited to, direct expenses, payroll, supplies, equipment, overhead, and profit. The Total Cost shown on this form is the cost that will be used for evaluation and award purposes under this ITB. The Contract Total, calculated as the sum of the extended prices for Lines 1, 3, 5, and 7, will be used for evaluation and award purposes under this ITB. Unscheduled Daily Cleaning Services unit prices are required contract prices but will not be included in the evaluated Contract
The State will not pre-pay the Contractor, nor will the State purchase cleaning supplies and/or equipment.
Year 1 & 2 Cost – Approximately November 9, 2026 – November 8, 2028
Line Description Unit Quantity Unit Price Extended Price
1. November 9, 2026 – November 8, 2028 – all services as required in Sec. 2.01
PER
MONTH
24 $______________ $______________________
2. Unscheduled Daily Cleaning Services – as required in Sec. 2.01
PER DAY 0 (Unit Price Only)
$______________ NOT EVALUATED
Year 3 Cost – Approximately November 9, 2028 – November 8, 2029
3. November 9, 2028 – November 8, 2029 – all services as required in Sec. 2.01
PER
MONTH
12 $______________ $______________________
4. Unscheduled Daily Cleaning Services – as required in Sec. 2.01
PER DAY 0 (Unit Price Only)
$______________ NOT EVALUATED
Year 4 Cost – Approximately November 9, 2029 – November 8, 2030
5. November 9, 2029 – November 8, 2030 – all services as required in Sec. 2.01
PER
MONTH
12 $______________ $______________________
STATE OF ALASKA – INVITATION TO BID ITB 270000004
AKARNG KETCHIKAN JANITORIAL SERVICES
{ITB-3/v1/10.16.24} Page 4 of 4
6. Unscheduled Daily Cleaning Services – as required in Sec. 2.01
PER DAY 0 (Unit Price Only)
$______________ NOT EVALUATED
Year 5 Cost – Approximately November 9, 2031 – November 8, 2032
7. November 9, 2031 – November 8, 2032 – all services as required in Sec. 2.01
PER
MONTH
12 $______________ $______________________
8. Unscheduled Daily Cleaning Services – as required in Sec. 2.01
PER DAY 0 (Unit Price Only)
$______________ NOT EVALUATED
Contract Total (sum of lines 1 + 3 + 5 + 7)
CERTIFICATION
Company Name:
Authorized Representative’s Printed Name
Authorized Representative’s Signature
Date:
Conflict of Interest Statement
Per Section 3.01, Bid Forms, paragraph titled Conflict of Interest, I certify that my company, or individual(s) employed by my company, that may be working on a contract resulting from this ITB DO ☐ or DO NOT ☐ have a possible conflict of interest. If my company, or individual(s) employed by my company DO have a possible conflict of interest, the nature of that conflict is: (include additional page(s) if necessary)
END OF ATTACHMENT 1
File details come from the government source that posted it. Updated .