Amendment #2 Summary

This is Amendment #2 to RFP #33101-26013FAS5 issued by the Tennessee Department of Education for a School Choice Program Management System. The amendment updates the RFP schedule of events and confirms critical procurement dates. The system must support three school choice programs—Education Savings Account (ESA), Individualized Education Account (IEA), and Education Freedom Scholarship (EFS)—with capacity for up to 700 schools, 70,000 students, and approximately 100 state staff members. Key dates include a Pre-response Conference on November 6, 2025, at 10:30 a.m. (Central Time), a written questions deadline of November 14, 2025, at 2:00 p.m., and a response deadline of December 19, 2025, at 2:00 p.m. The State will complete technical evaluations by January 9, 2026, open and score cost proposals on January 12, 2026, conduct optional negotiations January 13-16, 2026, and release a Notice of Intent to Award on January 20, 2026. The protest period ends January 27, 2026, with contract signature required by January 30, 2026. The contract term is sixty-four months spanning fiscal years 2026 through 2031, with system implementation required by May 1, 2026.

The estimated maximum contract liability is $9,750,000.00 for the full term. Cost proposals must include line items for requirements gathering, development, testing, pilot and training, rollout phases, annual system hosting, subscription and license fees, system maintenance, technical support, and change order provisions. The system must be a secure, web-based platform with SOC 2 Type 2 compliance, 99.95% system uptime, and data encryption using FIPS 140-2 or 140-3 standards. All infrastructure must be housed and processed exclusively in the continental United States. Vendors must be registered with the Tennessee Department of Revenue and hold all necessary business and professional licenses. Liquidated damages clauses apply for failures in user access, platform errors, data backup, system availability, and disaster recovery objectives.