Amendment_2_-_Q_A.docx
DOCX document 123 KB Posted
- Attached to
- Perimeter Detection System
- Solicitation number
- EVT0009633
- Issued by
- Jewell County, Topeka City, Kansas
About this file
This document is an amendment to a Request for Proposal (RFP) issued by the Kansas Department of Corrections for a Perimeter Detection System at the Kansas Juvenile Correctional Complex. The amendment provides responses to 17 questions from potential bidders, covering topics such as the removal of the existing system, the use of existing conduit, fence tightening, signage relocation, and project timeline. The RFP is intended to be completed before winter, with a preferred timeline of 2 weeks for submittals and 90 days for completion after the purchase order is issued, as the project poses a security risk.
The RFP covers the Perimeter Detection System for the perimeter fence at the Kansas Juvenile Correctional Complex, located in the jurisdictions of Jewell County and Topeka City in the state of Kansas. The amendment clarifies various requirements and expectations for the awarded vendor, including the need to tighten the existing fence, remove and affix zone signage, and work within the specified working hours. The project is time-sensitive, and the agency prefers to have it completed before winter.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment_A_-_Diagram_Specifications.pdf | ||
| Amendment_1_-_Q-A_-_EVT0009633.docx | DOCX document | |
| EVT0009633_-_Perimeter_Detection_System_-_RFP.pdf |
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Text version
Office of Procurement and Contracts 900 SW Jackson St., Room 451 South Topeka, KS 66612
Phone: 785-296-2376 Fax: 785-296-7240 https://admin.ks.gov/offices/procurement-contracts
Adam Proffitt, Secretary Todd Herman, Director
Laura Kelly, Governor
AMENDMENT
Date: March 29, 2024
Amendment Number: 2
Event Number: EVT0009633
Closing Date: April 17, 2024, 2:00 PM
| Procurement Officer: | Ashley Evans | ||
| Telephone: | 785-296-8107 | ||
| E-Mail Address: | Ashley.N.Evans@ks.gov | ||
| Web Address: | http://admin.ks.gov/offices/procurement-and-contracts/ |
Agency: Department of Corrections - KJCC
Item: Perimeter Detection System for Perimeter Fence at Kansas Juvenile Correctional Complex
Conditions: Please see response to questions below
EVT0009633 – Perimeter Detection System for Perimeter Fence Response to Questions
| Q1: | Will the awarded vendor be responsible for removing the existing system? |
| A1: | The existing system will need to stay in place until the new system is fully operational. The existing system will be removed by KJCC personnel at a later date. |
| Q2: | Can a new system be in place without removing the existing system? |
| A2: | Yes. The existing system must remain in place until the new system is fully operational. |
| Q3. | Will the awarded vendor need to run new conduit, or can we use the existing conduit? |
| A3. | The new system can utilize the existing conduit. |
| Q4. | Will there be any tree removal expected? |
| A4. | No tree removal. If any part of the tree is touching the fence, KJCC personnel will remove. |
| Q5. | Where are the security electronics located? |
| A5. | Security equipment are located inside the security control room. |
| Q6. | Does the current system have a UPS (uninterrupted power supply)? |
| A6. | Yes, there is a UPS and backup generator. |
| Q7. | Is there an existing mounting rack available or will the vendor need to provide a mounting rack with the system installation? |
| A7 | There are two existing mounting racks available for use. |
| Q8. | Will the vendor need to program the alarm zone cameras? |
| A8. | KJCC will program the alarm zone cameras. |
Q9. Is there a fire barrier stop?
A9. Yes.
| Q10. | The existing fence is too loose in areas. Will the vendor be responsible for tightening the existing fence during installation? |
| A10. | The vendor will need tighten the existing fence. KJCC personnel will be responsible for the bar tape. |
| Q11. | The “Zone” signage is currently affixed to the fence. They will need to be removed and affixed to poles next to the fence. Is the vendor responsible for the affixing the signage to new poles? |
| A11. | Yes, vendor will be responsible for removing and affixing the zone signage to poles. |
| Q12. | Can the facility remove the twigs, leaves, and tree debris from the top of the fencing before install? |
| A12. | Yes, KJCC will remove the tree debris prior to installation. |
| Q13. | Will access vehicles be permitted inside the perimeter for staging during install? |
| A13. | Yes |
| Q14. | The section on the east wreck yard gate will need fencing tightened at the fence intersection. Can this be done prior to installation? |
| A14. | Yes, KJCC will tighten this area of the fence prior to system installation. |
| Q15. | The gate at zone 3 has a lot of movement and rattles. This could cause issues with the system. Can this be fixed prior to installation? |
| A15. | Yes. KJCC personnel will fix the loose gate prior to system installation. |
| Q16. | What are the working hours allowed for this project? |
| A16. | Typically, 7:00am-3:00pm. However, working hours are flexible and can be arranged between KJCC personnel and the vendor at the time of award. |
| Q17. | What is the expected lead time for this project? |
| A17. | We would prefer to have this completed before winter as to avoid a winter install. Our preferred timeline would be 2-weeks for submittals and completion 90-days after PO. This project is time sensitive as it poses a security risk. |
A signed copy of this Addendum must be submitted with your bid. If your bid response has been returned, submit this Addendum by the closing date indicated above.
I (We) have read and understand this addendum and agree it is a part of my (our) bid response.
NAME OF COMPANY OR FIRM:
SIGNED BY:
TITLE: DATE:
It shall be the vendor's responsibility to monitor this website on a regular basis for any changes.
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