Amendment #2.pdf

SAP

State of South Carolina

Invitation For Bid

EXEMPT

AMENDMENT #2

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400020606 12/14/2020

LATRICIA TRAPP

803-737-8380 trappla@scdot.org

955 Park Street

Columbia, SC 29201

DESCRIPTION: *Veterans Rd Vegetation Removal- Richland

USING GOVERNMENTAL UNIT: SC Department of Transportation

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 12/21/2020 14:30:00 (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 12/10/2020 12:00:00 (Send questions via email to trappla@scdot.org )

(See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: SEE PAGE 3 OF THE SOLICITATION

CONFERENCE TYPE: Pre-Bid Conference Call

DATE & TIME: 12/10/2020 @ 10:00:00 EXPIRED

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION:

Telephone Conference

Dial 1-800-753-1965

Access Code: 7236783

Call in a few minutes prior to the start of conference call

AWARD &

AMENDMENTS

Award will be posted on 01/11/2021. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the

Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See

"Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

mailto:trappla@scdot.org http://www.procurement.sc.gov/ mailto:trappla@scdot.org http://www.procurement.sc.gov/

SAP

SAP

SAMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

Information or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below. The “state’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential offeror that submitted the question. Questions do not form a part of the contract; the “state’s response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows: underlined text is added to the original provision.

Stricken text is deleted. [02-2A097-1]

Q-1 Is the project schedule on the contractor or the Dot? I know there are 2 separate projects in 2 fiscal years but who determines the time slots?

A-1 The project schedule is stated on section 1.0. Area 1 shall be completed prior to June 15, 2021 and Area 2 shall be completed between July 1, 2021 and the end of the contract period. A purchase order will be issued for Area 1 after the contract is awarded and a written announcement will be provided by the SCDOT Engineer at least 10 business days prior to the start date. Once the start date is announced and work is started the contractor will have 60 business days to complete the work within Area 1, per section 2.08. A second purchase order will be issued for

Area 2 after July 1, 2021 and a written announcement will be provided by the SCDOT Engineer at least 10 business days prior to the state date. Once the start date is announced and work is started the contractor will have 60 business days to complete the work within Area 2, per section 2.08.

Q-2 how wide is the area from the ditch bank to the edge of the right of way? I would use this to determine the size equipment we can use.

A-2 The width of the area from the ditch bank to the edge of the R/W varies. A site visit is strongly encouraged. Per section 5.02, the use of heavy duty equipment, including skid-steers with cutting/mowing attachments, is prohibited. The use of lightweight equipment, for removal of large limbs and debris, may be permitted. If the use of lightweight equipment is approved, a minimal ground disturbance is required and it shall not jeopardize the stability of the drainage channel.

Q-3 When was the last time this tract was maintained?

A-3 Unknown

Q-4 Is there an expectation of time to complete each section of the project?

A-4 Per section 2.08, work shall be completed within 60 business days of the start date provided by the engineer. Once work starts in each area it shall not be suspended for any reason other than inclement weather.

Q-5 Concerning the trimming of limbs hanging over the ROW: Is the trimming requirement from ground to sky?

A-5 Trimming will be required 18-from ground level of tree base

Q-6 Is there a height limit on the limb trimming?

A-6 Same as A-5 http://www.procurement.sc.gov/

A-7 Do you want the trimming to be uniform in a straight line or cut back to the collar?

Q-7 Limbs should be cut back to the collar of the tree. We may grant a variant to this requirement based on tree location on private property and access to the tree on that private property.

Q-8 Concerning equipment: Can a skid steer be used to pull the debris from the ROW to a loading position?

A-8 If there is adequate room to access the area with a skid steer we will allow this, however as stated in the solicitation any equipment used shall have minimum impact to the bank of the drainage channel

Q-9 Can we access trees that are on private property to remove the tree limbs?

A-9 We will work with the contractor and each property owner to receive permission to enter the property for the removal of tree limbs. If the property owner will not grant permission we will cut the limb back to the R/W line only, if accessible.

Q-10 Can we back a truck up with a chipper so they do not have to carry the trees out of the area to be grinded up?

A-10 There is limited access along the drainage channel and really no access to back a truck into the R/W. This can be discussed further with the contractor who is awarded the contract.

Q-11 Essentially we only cut to the stobs that the survey crew put out?

A-11 The drainage channel Right-of-Way is to the cleared. The area has been surveyed.

Q-12 Can we complete both areas at the same time? Finish area one and them directly into area two?

A-12 NO. Area 1 is to be completed during this fiscal year, before June 30, 2021. Area 2 is to be completed during fiscal year 21/22 which will start on July 1, 2021, and work will need to be completed before the contract expiration. This requirement is due to our county budget requirements.