Amendment #2.pdf

State of South Carolina

Request for Proposal

AMENDMENT #2

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400021146 04/19/2021

EMMETT KIRWAN

(803) 737-0676 KirwanEI@scdot.org SCDOT Procurement Office PO Box 191 Columbia SC 29202-0191

DESCRIPTION: Pavement Quality Index Consultant USING GOVERNMENTAL UNIT: SC Department of Transportation

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov SUBMIT OFFER BY (Opening Date/Time): 05/06/2021 @ 14:30 (See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 04/16/2021 12:00:00 (See "Questions From Offerors" provision) NUMBER OF COPIES TO BE SUBMITTED: One Online plus One Redacted Copy Online CONFERENCE TYPE: Pre-Proposal

DATE & TIME: 04/15/2021 10:00:00

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: WebEx. Contact Emmett Kirwan at KirwanEi@scdot.org for WebEx link.

AWARD &

AMENDMENTS

Award will be posted on 06/01/2021. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

mailto:KirwanEI@scdot.org http://www.procurement.sc.gov/ mailto:KirwanEi@scdot.org http://www.procurement.sc.gov/

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING

FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS

RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ

WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE

A CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION.

QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY

RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN

ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT

IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED. [02-2A097-1]

1. Does SCDOT expect the selected offeror to perform “hands on” work within the agency’s HPMA?

No

2. Is Stantec currently supporting SCDOT’s HPMA and if so, are they precluded from proposing on this project?

Stantec is supporting the HPMA software. However since we don’t expect offeror’s to provide any hands on software assistance, we haven’t excluded Stantec or any other vendors from proposing on this project.

3. SCDOT has a separate procurement underway to replace their existing Asset Management Systems, including PMS (HPMA). To what extent does SCDOT anticipate that the selected offeror will be required to coordinate with the selected PMS vendor?

We don’t expect the selected offeror to coordinate with the selected PMS vendor. SCDOT anticipates that any updates to the PQI will not be reliant on any particular software.

4. Does SCDOT anticipate the scope of services for this solicitation to include pavement management consulting services beyond PQI calculations?

SCDOT does not anticipate this, but can’t rule it out if any recommended PQI updates approved by the SCDOT committee requires some additional assistance by the selected offeror.

5. If we do not have any information in our proposal that we consider as "Confidential," "Trade Secret," or "Protected" do we still have to submit a redacted copy of our proposal?

You do not have to find items to redact, however a copy labeled “Redacted” is necessary in order to ensure the correct proposal response is released when the agency receives a FOIA request for documents related to this procurement.

6. Will the selected consultant have access to the HPMA software for review?

SCDOT can arrange this while the selected consultant is on site. However remote access will only be allowed via a webinar such as Microsoft TEAMS.

7. Was the PDI model developed using distresses from manual foot-on-ground/windshield survey or fully automated surveys?

Windshield surveys

The following clause is added to SECTION VII – TERMS AND CONDITIONS – B. SPECIAL

COMPLIANCE WITH 2 CFR 200.216

In accordance with 2 CFR 200.216, Contractors, in the performance of this Contract, are prohibited from procuring or obtaining telecommunication or video surveillance equipment, services, or systems produced by:

• Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities).

• Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities).