Amendment 2.doc

SAP

State of South Carolina Request for Proposal Amendment 2

Solicitation:

Amendment Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400023963 03/23/2023

KATHY SANTANDREU

803-896-5304 ksantandreu@mmo.sc.gov SFAA, Div. of Procurement Services 1201 Main St. Suite 600 Columbia SC 29201

DESCRIPTION: Foster Child Social Security Benefits

USING GOVERNMENTAL UNIT: South Carolina Department of Social Services

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 3/30/2023, 04/04/2023 11:00 AM ET (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 03/03/2023 10:00 AM ET (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: See page 3

CONFERENCE TYPE: Pre-Proposal

DATE & TIME: 03/02/2023 10:00 AM ET

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Virtual via Teams

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of 120 calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer – how it appears on tax documents) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________ ___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

Initial here if NO redacted copy is necessary __________ See Section II A “Submitting Confidential Information” clause, and Section IV “Submitting Redacted Offers” clause.

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause) _________________________________________________ Area Code - Number - Extension Facsimile _________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause) ____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses) ____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): Preferences do not apply

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Preferences do not apply ____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

AMENDMENTS TO SOLICITATION (JAN 2004) (modified): (a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov(b) Offerors shall acknowledge receipt of any amendment to this solicitation by identifying the amendment number and date in the space provided for this purpose on Page Two and returning with solicitation response (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

The solicitation is amended as provided herein. Information or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below. The “state’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential Offeror that submitted the question. Questions do not form a part of the contract; the “state’s response” does.

Updates:

SUBMIT OFFER BY (Opening Date/Time): 04/04/2023, 11:00 AM ET Additional Combined Vendor Questions

Question 1

Can the state please clarify if graphics included in the proposal to show examples of work, reports, process etc. must also be 12pt font?

State’s Response:

The State will accept 11pt. font for the items mentioned above. Everything else remains at 12 pt. font.

Question 2 Because it is not necessary to provide staff salaries and the number of staff on the project will be outlined in the technical response, can the State please clarify if it is necessary to provide the State supplied “Pricing Workbook” or if it is acceptable to omit the State supplied “Pricing Workbook”?

It is understood that the Price Proposal must be submitted in an excel format, however, is it acceptable to provide our own pricing spreadsheet which would provide total fees for each service category provided in the RFP section II. Scope of Work/Specifications I. Compensation where all expenses and salaries are built into the performance fees?

State’s Response:

Price Workbook originally provided with the solicitation will be removed.

The Price Proposal must still be provided in Excel format, but it will be acceptable to provide your own pricing spreadsheet with each services category as outlined in the RFP. Label your files appropriately (Company name, Solicitation name and number, etc.)

Do not convert Excel file into PDF or etc. Submit as an Excel file.

All other terms, condition, bidding instruction, and specifications remain unchanged. If there are any question or if any confusion or uncertainty arises as a result of this amendment, it is the sole responsibility of the Offeror to contact the procurement officer for clarification. Contact information can be found in the top right-hand corner of the cover page of this amendment reference the “Duty to Inquire” in the original Request for Proposal (RFP).

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