Amendment_1_RFP32110-22726.pdf

This Amendment #1 document updates the schedule of events for RFP #32110-22726, a Request for Proposals issued by the State of Tennessee Department of General Services for comprehensive facility protection services. The RFP, originally issued on February 19, 2026, seeks armed Facility Protection Officers, supervisors, contract managers, and related personnel to safeguard state-owned and state-leased facilities across multiple regions including Nashville, Knoxville, Chattanooga, Memphis, Jackson, Lawrenceburg, and Cookeville. Key schedule updates include a Pre-response Conference on February 26, 2026, at 10:00 a.m. CST; a Notice of Intent to Respond deadline of February 27, 2026, at 2:00 p.m. CST; a Written Questions & Comments deadline of March 4, 2026, at 2:00 p.m. CST with state responses due April 6, 2026; a Response Deadline of April 13, 2026, at 2:00 p.m. CST; State completion of Technical Response Evaluations by May 5, 2026; cost proposal opening and scoring on May 6, 2026; optional negotiations occurring May 13-20, 2026; Notice of Intent to Award release on May 21, 2026, at 4:30 p.m. CST; an end of protest period on May 28, 2026; and a Contractor Signature Deadline of June 3, 2026, at 2:00 p.m. CST. The contract has an effective date of January 1, 2027, with an initial term of thirty-six months, renewable for up to two additional twelve-month periods at the State's sole option.

The estimated state liability during the contract term is fifty million dollars ($50,000,000), though no minimum purchase is guaranteed. The contractor bears all costs associated with licenses, permits, background checks, training, equipment, uniforms, vehicles, firearms, insurance, and drug screening. The incumbent contractor, providing services under Contract #73187 from January 1, 2022, through December 31, 2025, is eligible to compete. Historical contract data indicates annual FPO hours have ranged from 124,122 hours in 2022 to 301,314 hours in 2025. The evaluation awards points based on general qualifications and experience (maximum 15 points), technical qualifications and approach (maximum 55 points), and cost proposal (maximum 30 points), with contract award to the responsive and responsible respondent offering the best overall value. The solicitation does not designate specific set-asides for disadvantaged enterprises. The contractor must maintain comprehensive insurance coverage including cyber liability insurance of three million dollars per occurrence and five million dollars annually, along with commercial general liability, workers' compensation, automobile liability, professional liability, and crime insurance as specified in the contract documents.