RFP_32110-22726_Release_Notice.pdf

This is a Release Notice for RFP 32110-22726 issued by the State of Tennessee Department of General Services, Central Procurement Office, on behalf of the Department of Safety and Homeland Security, soliciting proposals for comprehensive facility protection services. The solicitation requests armed Facility Protection Officers, supervisors, contract managers, assistant contract managers, recruiters, and quality control managers to safeguard state-owned and state-leased facilities across seven regions: Nashville, Knoxville, Chattanooga, Memphis, Jackson, Lawrenceburg, and Cookeville. The contractor must provide all necessary personnel, equipment, training, supervision, and management to comply with state law and operational procedures. A pre-response conference is scheduled for February 26, 2026, at 10:00 a.m. CST, with written questions due by March 4, 2026, and official state responses issued March 25, 2026. Proposals are due April 1, 2026, at 2:00 p.m. CST. Technical evaluations will be completed by April 23, 2026, with cost proposals opening April 24, 2026. Optional negotiations may occur May 1-8, 2026, and a Notice of Intent to Award will be released May 11, 2026. The contract has an effective date of January 1, 2027, with an initial term of thirty-six months, renewable for up to two additional twelve-month periods at the State's sole option, with potential extension up to 180 days, not to exceed sixty months total.

The estimated state liability is fifty million dollars with no minimum purchase guaranteed. The contractor bears all costs for licenses, permits, background checks, training, equipment, uniforms, vehicles, firearms, insurance, and drug screening, including quarterly random testing of ten percent of the workforce. Personnel must meet extensive qualifications including a valid Tennessee Contract Security Company License, physical office locations in each of Tennessee's three Grand Divisions, and proof of sales tax registration. Required personnel training includes 24 hours of firearms instruction with 75% proficiency demonstration, 8 hours of intermediate weapons training, 4 hours of emergency medical training, 18 hours of patrol procedures, and 40 hours of annual in-service training. The contract manager must have minimum five years of specialized experience and the assistant contract manager minimum three years. Evaluation criteria award maximum 15 points for general qualifications and experience, 55 points for technical qualifications and approach, and 30 points for cost proposal. The incumbent contractor, providing services under Contract #73187 from January 1, 2022, through December 31, 2025, is eligible to compete. Historical data indicates annual FPO hours have ranged from 124,122 hours in 2022 to 301,314 hours in 2025. The contractor must maintain comprehensive insurance coverage including cyber liability insurance of three million dollars per occurrence and five million dollars annually, along with commercial general liability, workers' compensation, automobile liability, professional liability, and crime insurance as specified in the contract documents. Contact information for questions is provided through Amber Lovell at the Tennessee Tower, with additional information available on the Central Procurement Office website.