Amendment 1 Q & A.pdf

State of South Carolina

Invitation For Bid Amendment #1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400018529 12/06/2019 Jeffery C. Schwalk

(803) 737-1018 SchwalkJC.scdot.org SCDOT Procurement Office PO Box 191 Columbia SC 29202-0191

DESCRIPTION: *FIXED PRICE ON-CALL TRAFFIC SIGNAL

USING GOVERNMENTAL UNIT: SC Department of Transportation

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov SUBMIT OFFER BY (Opening Date/Time): 12/18/2019 14:30:00 (See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY:12/03/2019 10:00:00 CLOSED (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: ONE

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 01/17/2020. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

mailto:KirwanEI@scdot.org http://www.procurement.sc.gov/ http://www.procurement.sc.gov/ http://www.procurement.sc.gov/

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE

QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE

POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED.

[02-2A097-1]

1) Regarding foundations, will all applications (i.e. steel strain pole, mast arm pole, pedestrian pole, light pole, cabinet, battery back-ups, etc.) have their own separate, billable pay item for the installation of the required foundation?

ANSWER: With the exception of light pole, applicable equipment has a separate foundation line item. There are also line items that include furnishing and installing the equipment with the foundation.

2) Can you please provide the SCDOT Technical Supplemental Traffic Signal Specifications and SCDOT Traffic Signal Material Specifications that are applicable to this contract?

ANSWER: The documents can be found at the following links:

https://www.scdot.org/business/technicalPDFs/supTechSpecs/SC-M-675.pdf and https://www.scdot.org/business/traffic-signals.aspx

3) Would the SCDOT be willing to revisit the pricing offered for the pavement marking pay items?

Our pavement markings subs cannot justify the costs associated with mobilizing their thermo machines and preparing the amount of product needed, for anything less than $2500 - $3000 in billable quantities. Most FPOC work orders do not include the amount of quantities to fit that criteria.

ANSWER: Line item pricing was determined by considering equipment costs, size of job, amount of work per order, and installation requirements. Feedback was sought from SCDOT Traffic Engineers, Signal Shop supervisors, suppliers and current On-Call contractors to support price adjustments. The maximum pricing is based on a combination of bid history, SCDOT construction pricing, SCDOT construction pricing, material costs, and contractor input. The pricing is considered appropriate.

4) Would the SCDOT be willing to revisit the pricing offered for the concrete pay items?

https://www.scdot.org/business/technicalPDFs/supTechSpecs/SC-M-675.pdf https://www.scdot.org/business/traffic-signals.aspx

The cost of concrete is steadily rising plus there is a minimum load charge of $150 added for any order that is less than 3 CY per truck. Per SCDOT standard drawing, a single pedestrian ramp requires only 2 CY.

In order for our concrete subs to justify mobilizing their equipment, form boards, etc., they usually have a minimum amount of concrete work that they require.

ANSWER: Line item pricing was determined by considering equipment costs, size of job, amount of work per order, and installation requirements. Feedback was sought from SCDOT Traffic Engineers, Signal Shop supervisors, suppliers and current On-Call contractors to support price adjustments. The maximum pricing is based on a combination

5) Would the SCDOT be willing to revisit the pricing offered for the directional boring pay items?

Our directional boring subs have a minimum invoice amount they require to mobilize their boring machine. As an example, the current FPOC pricing for Furnishing & Installing 2” SCH 80 PVC CONDUIT is $18.00 per LF. That would require a minimum billable quantity of almost 200 LF of PVC. Most FPOC work orders do not include the quantities needed to meet this criteria.

ANSWER: Line item pricing was determined by considering equipment costs, size of job, amount of work per order, and installation requirements. Feedback was sought from SCDOT Traffic Engineers, Signal Shop supervisors, suppliers and current On-Call contractors to support price adjustments. The maximum pricing is based on a combination

6) We do not have audited Financials, so is submitting from QuickBooks sufficient? Also, what type of financials are required (i.e. balance sheet, income statement, etc.)? And can the current financials be from any time this year or is it a specific time period?

ANSWER: Since you do not have copy of audited financials available, an income statement and a balance sheet from QuickBooks will be acceptable. You should submit information for the last two years. If you are on a calendar year accounting model, you may show all of 2018 and YTD 2019.

7) Forms- Are there specific forms that we must use to submit the information for the businesses that we’ve supplied out goods and/or services to or those that supplied goods and/or services to us or will a regular word or excel document suffice?

ANSWER: There is not a specific required form. A submission in the form of a word document is acceptable. Please make sure to provide the contract information of the persons in the listed business in case we need to contact them directly.