Amendment_1_-_Q_A.pdf

AMENDMENT

Date: March 20, 2024

Amendment Number: 1

Event Number: EVT0009586

Closing Date: March 28, 2023 - 2:00 PM local Topeka time

Procurement Officer: William Nolen Telephone: 785-296-2401 E-Mail Address: william.nolen@ks.gov Web Address: http://admin.ks.gov/offices/procurement-contracts

Item: Jury Management System

Agency: Kansas Judicial Branch

Conditions: 1. Responses to submitted questions posted (starting Page 2)

There are no other changes at this time.

A signed copy of this Addendum must be submitted with your bid. If your bid response has been returned, submit this Addendum by the closing date indicated above.

I (We) have read and understand this addendum and agree it is a part of my (our) bid response.

NAME OF COMPANY OR FIRM:

SIGNED BY:

TITLE: DATE:

It is the vendor's responsibility to monitor the Procurement and Contract’s website on a regular basis for any changes/addenda:

https://supplier.sok.ks.gov/psc/sokfsprdsup/SUPPLIER/ERP/c/SCP_PUBLIC_MENU_FL.SCP_

PUB_BID_CMP_FL.GBL

Amendment 1

EVT0009586 – Jury Management System

Kansas Judicial Branch

Answers in RED below each question.

1. Does the Judicial Branch currently use a statewide Jury Management System?

No, we do not have one statewide system that everyone uses.

2. Are all Courts currently using the same Jury Management System? If the Courts are using separate systems, can the State provide a breakdown of the systems used?

FullCourt Jury JSI is currently used in most courts; however, some of the urban courts are using a different jury system.

3. What is the current Jury Management System used by the State?

Most district courts are using FullCourt Jury JSI but are not required to do so.

4. When was the current Jury Management System implemented?

Varies by Judicial District

5. Will all data need to be converted from the current system to the new system?

Yes

6. Will all 31 District Courts be required to implement the new Jury Management System?

Yes, the plan is to implement a statewide jury solution to all Judicial Districts

7. What are the requirements of the integration with the existing Case Management System?

The jury management system should be able to receive case information from the case management system.

8. Will the Jury Management System need to be integrated with any systems other than the Case Management System?

Possibly

9. What is the State’s estimated timeline to implement the Jury Management System?

The Jury Management system should be operational at minimum in select pilot courts by July 1,

10. Does the State desire a phased rollout plan for the implementation of the system?

Yes

11. Will the system need to be configured specifically to each District Court? Or will all District Courts use the same configuration?

Same configuration but courts need to be able to upload custom jury questionnaires and choose between one step or two step

12. Will the system need to be implemented specifically to any Counties? Or just the District Courts?

The approved system will be implemented statewide in all district courts

13. Will each District Court print and mail jury questionnaires and summons? Is the State interested in printing and mailing services?

Now each court mails summons and that feature needs to be available however, we are interested in knowing what printing/mailing services a vendor can provide

Amendment 1

14. Approximately how many questionnaires and summons are mailed annually across all District Courts?

This information is not available at this time.

15. What is the States’s budget for the implementation and ongoing maintenance of the new system?

The budget for the implementation and ongoing maintenance of the new system will be based upon the competitive bid provided by the successful vendor.

16. Has the State reviewed cost proposals or project plans from any Jury Management vendors?

The state reviewed a cost proposal and statement of work for its current case management system vendor.

17. Can the State clarify the preferred organization for the Technical Proposal? Page 14 and page 25 outline different submission requirements.

The technical proposal should provide all information requested in the RFP in accordance with both pages 14 and 25. Organization can default to page 14 but should not neglect to include any information required on page 25.

18. Can the OJA clarify what cyber security requirements it is referring to in requirement 8.5.d?

OJA will require the successful vendor to comply with all federal, state, local, or other laws, rules, and regulations applicable to the vendor and its permitted subcontractors. The cyber security requirements referred to in 8.5d are those enumerated and referred to throughout 8.5.