Amendment_1_-_EVT9936.docx

Office of Procurement and Contracts 900 SW Jackson St., Room 451 South Topeka, KS 66612

Phone: 785-296-2376 Fax: 785-296-7240 https://admin.ks.gov/offices/procurement-contracts

Adam Proffitt, Secretary Todd Herman, Director

Laura Kelly, Governor

Amendment 1 Event ID: EVT0009936

AMENDMENT

Amendment Date: October 23, 2024

Amendment Number: 1

Conditions: Revised cost sheet, clarifications and revisions to specifications.

· The cost sheet has been revised to include a lead time and HVAC model. Please utilize the revised cost sheet when submitting your bid.

· There were a few documents that failed to download on the bid solicitation portal. Those documents have been added to this amendment and are noted as follows: Immigration Reform, Sexual Harassment, Boycott from Israel, Engagement policy, and tax clearance instructions.

· Installation shall start in Building 19.

· All HVAC units shall operate on a 96% efficiency rating.

· There will be a daily tool check for work performed at Building 19. A daily tool check for work performed at the East Unit will not be required.

· Working ours shall fall between 7:30am – 5:00pm, Monday – Friday.

· EAST UNIT BASEMENT – Ellsworth Correctional Facility Staff will take care of the boxing and any repairs or replacement of sheetrock needed to complete the duct work. The exhaust duct work shall shoot across the hallway and out the side wall in the basement. Duct work shall be close and tight to the ceiling and maintain slope.

Certification Regarding Immigration Reform & Control

All Contractors are expected to comply with the Immigration and Reform Control Act of 1986 (IRCA), as may be amended from time to time. This Act, with certain limitations, requires the verification of the employment status of all individuals who were hired on or after November 6, 1986, by the Contractor as well as any subcontractor or sub-subcontractor. The usual method of verification is through the Employment Verification (I-9) Form. With the submission of this bid, the Contractor hereby certifies without exception that Contractor has complied with all federal and state laws relating to immigration and reform. Any misrepresentation in this regard or any employment of persons not authorized to work in the United States constitutes a material breach and, at the State’s option, may subject the contract to termination and any applicable damages.

Contractor certifies that, should it be awarded a contract by the State, Contractor will comply with all applicable federal and state laws, standards, orders and regulations affecting a person’s participation and eligibility in any program or activity undertaken by the Contractor pursuant to this contract. Contractor further certifies that it will remain in compliance throughout the term of the contract.

At the State’s request, Contractor is expected to produce to the State any documentation or other such evidence to verify Contractor’s compliance with any provision, duty, certification, or the like under the contract.

Contractor agrees to include this Certification in contracts between itself and any subcontractors in connection with the services performed under this contract.

Signature, Title of Contractor: Date:

Certification of Company Not Currently Engaged in a Boycott of Goods or Services from Israel

In accordance with HB 2482, 2018 Legislative Session, the State of Kansas shall not enter into a contract with a Company to acquire or dispose of goods or services with an aggregate price of more than $100,000, unless such Company submits a written certification that such Company is not currently engaged in a boycott of goods or services from Israel that constitutes an integral part of business conducted or sought to be conducted with the State.

As a Contractor entering into a contract with the State of Kansas, it is hereby certified that the Company listed below is not currently engaged in a boycott of Israel as set forth in HB 2482, 2018 Legislature.

Printed

Name of Company

Certification of Company Not Currently Engaged in The Procurement or Obtainment of Certain Equipment, Services, or Systems

WHEREAS, pursuant to Public Law 115-232, Section 889 of the John S. McCain National Defense Authorization Act of 2019, “covered telecommunications equipment or services” is defined as:

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities).

(2) Video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, and Dahua Technology Company (or any subsidiary or affiliate of such entities).

(3) Telecommunications or video surveillance services provided by such entities or using such equipment.

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

WHEREAS, a “covered foreign country” means any of the following: (1) The People’s Republic of China,

(2) The Russian Federation, or (3) any country that is a state sponsor of terrorism1.

WHEREAS, foreign adversaries are increasingly creating and exploiting vulnerabilities in covered telecommunications equipment which store and communicate vast amounts of sensitive information and support infrastructure and emergency services, in order to commit malicious cyber-enabled actions;

WHEREAS, the unrestricted acquisition or use in the State of Kansas of covered telecommunications equipment designed, developed, manufactured, or supplied by persons owned by, controlled by, or subject to the jurisdiction or direction of foreign adversaries augments the ability of foreign adversaries to create and exploit vulnerabilities in technological equipment, services, or systems; and

WHEREAS, the State of Kansas has an interest in protecting itself against threats related to foreign adversary’s exploitation of vulnerabilities in covered telecommunications equipment.

THEREFORE, Contractor certifies that it shall not provide or procure to the State of Kansas or any agency thereof any covered telecommunications equipment either in whole or in part of any product or during the commission of any service.

FURTHERMORE, and notwithstanding any other contracts or agreements with Contractor, if Contractor has violated, misrepresented, or otherwise fails to comply with this certification document as determined by the State, the State may terminate any contract without penalty with Contractor immediately.

By signing the below, Contractor acknowledges and agrees to comply with the provisions of this policy.

CONTRACTOR

Signature, Title Date

1 Designations of a “state sponsor of terrorism” may be found at the U.S. Department of State website at: https://www.state.gov/state-sponsors-of-terrorism/

Tax Clearance Instructions

A “Tax Clearance” is a comprehensive tax account review to determine and ensure that the account is compliant with all primary Kansas Tax Laws administered by the Kansas Department of Revenue (KDOR) Director of Taxation. Information pertaining to a Tax Clearance is subject to change(s), which may arise as a result of a State Tax Audit, Federal Revenue Agent Report, or other lawful adjustment(s).

To obtain a Tax Clearance Certificate, you must:

· Go to http://www.ksrevenue.org/taxclearance.html to request a Tax Clearance Certificate

· Return to the website the following working day to see if KDOR will issue the certificate

· If issued an official certificate, print it and attach it to your signed renewal document

· If denied a certificate, engage KDOR in a discussion about why a certificate wasn’t issued

Contractors must submit a current Tax Clearance Certificate along with the signed Renewal Document. No renewal will be processed unless a current Tax Clearance Certificate is submitted.

Per KSA 75-3740-(c), the Director of Purchases may reject the bid of any bidder who is in arrears on taxes due the State of Kansas. The Secretary of the Kansas Department of Revenue is authorized to exchange such information with the Director of Purchases as is necessary to determine a bidder’s tax clearance status, notwithstanding any other provision of law prohibiting disclosure of the contents of taxpayer records or information.

Please Note: Individual and business applications are available. For applications entered prior to 5:00 PM Monday through Friday, results typically will be available the following business day.

Tax clearance requests may be denied if the request includes incomplete or incorrect information.

Please Note: You will need to sign back into the KDOR website to view and print the official tax clearance certificate.

Information about Tax Registration can be found at the following website:

http://www.ksrevenue.org/busregistration.html

Cost Sheet – Revised

Contractor Name:

Tax Number

CAUTION: If your tax number is the same as your Social Security Number (SSN), you must leave this line blank. DO NOT enter your SSN. If your SSN is required to process award, you will be contacted by an authorized representative of the Office of Procurement and Contracts

Pricing shall include all parts, labor, freight to complete the projects. *All HVAC Units shall operate at a 96% efficiency rating.

Shipping:

Prices shall be FOB Destination, prepaid and allowed (included in bid price), which means delivered to a state agency’s receiving dock or other designated point as specified in this bid.

East Unit – Office/Storage Basement

Materials

Labor

Freight

Total Lump Sum Office/Storage Basement

East Unit – Main Office Floor

Materials

Labor

Freight

Total Lump Sum Main Office Floor

East Unit – Visitation Building

Materials

Labor

Freight

Total Lump Sum Visitation Building

Total Lump Sum for all East Unit HVACS $______________________________

Lead Time _________________________

Model _____________________________

*All HVAC Units shall operate at a 96% efficiency rating.

Building #19 – Unit A

Materials

Labor

Freight

Total Lump Sum Building #19 – Unit A

Building #19 – Unit B

Materials

Labor

Freight

Total Lump Sum Building #19 – Unit B

Total Lump Sum for both HVAC Units at Building #19 $_______________________________

Total Lump Sum for all 5 HVAC Units $_______________________________

Lead Time _________________________

Model _____________________________

Federal, State and Local Taxes Unless otherwise specified, the contracted price shall include all applicable federal, state, and local taxes. The vendor shall pay all taxes lawfully imposed on it with respect to any product or service delivered in accordance with this bid event. The State of Kansas is exempt from state sales or use taxes and federal excise taxes for direct purchases. These taxes shall not be included in the bid price. Upon request, the State shall provide to the vendor a certificate of tax exemption. The State makes no representation as to the exemption from liability of any tax imposed by any governmental entity on the vendor.

A signed copy of this Addendum must be submitted with your bid. If your bid response has been returned, submit this Addendum by the closing date indicated above.

I (We) have read and understand this addendum and agree it is a part of my (our) bid response.

NAME OF COMPANY OR FIRM:

SIGNED BY:

TITLE: DATE:

It shall be the vendor's responsibility to monitor this website on a regular basis for any changes.

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