Amendment_1_-_EVT0010370.docx

This document is Amendment 1 for an Invitation for Bid (IFB) issued by the Kansas Department of Administration's Office of Procurement and Contracts for HVAC Preventative Maintenance services at Kansas Correctional Industries. The amendment, dated July 3, 2025, pertains to Event ID EVT0010370 and addresses a key bidder question regarding filter provision, clarifying that the awarded contractor will be responsible for supplying filters during maintenance. The bid is scheduled to close on July 10, 2025, at 2:00 PM, with procurement officer Ashley Evans overseeing the process. The contract will cover semi-annual HVAC maintenance at two correctional facilities - Hutchinson and El Dorado - with services to be performed twice yearly and a contract period extending through July 31, 2030.

The amendment provides critical clarification for potential bidders, specifically confirming that the winning contractor will provide filters for all required changes. Bidders are instructed to monitor the procurement website for updates and must submit a signed copy of the amendment with their bid response. The procurement allows for flexibility, permitting vendors to bid on one or both facility locations, with the state reserving the right to make split or single vendor awards. While specific budget details are not explicitly stated in the amendment, the contract is structured as an indefinite quantity agreement, meaning the exact volume of services is not guaranteed. Vendors will need to provide individual pricing for each correctional facility and demonstrate compliance with state procurement requirements.