Amendment_1_-_EVT0010032.docx

Office of Procurement and Contracts 900 SW Jackson St., Room 451 South Topeka, KS 66612

Phone: 785-296-2376 Fax: 785-296-7240 https://admin.ks.gov/offices/procurement-contracts

Adam Proffitt, Secretary Todd Herman, Director

Laura Kelly, Governor

Amendment 1 Event ID: EVT0010032

AMENDMENT

Amendment Date: December 11, 2024

Amendment Number: 1

Bid Event Number: EVT0010032

Closing Date: December 19, 2:00 PM

Agency: Larned State Correctional Facility

Item: HVAC Preventative Maintenance

Conditions: Clarifications to the bid specifications and revised cost sheet

The following Clarifications have been added as addressed during the mandatory pre-bid meeting on December 10,2024:

· Filter Changes shall be changed Quarterly

· Coil Cleanings shall be once per year

· Water Treatment shall be monthly

· The awarded vendor may subcontract work but all payments and communication will be between the awarded vendor and the agency.

· The State inspection on the Boilers is a running check. Boilers must be running during the inspection.

· There will be a one-time equipment cost for water treatment for the chemical feed. A line item has been added to the cost sheet.

· Deep (tube) clean shall be annually on the chillers

· Additional work performed outside of the contract terms shall be quote based.

· Boilers are duel fueled

· Walk-in chillers/freezer inspections shall be quarterly. This shall include cleaning condensers and coils both inside and outside.

· The chilled water loop is glycol. The awarded vendor will be responsible for measuring the glycol level and providing a report to the agency.

· All filters and glycol will be provided by the agency and is not to be included in the bid pricing.

· All labor costs for repairs & service calls shall be included in the bid.

A signed copy of this Addendum must be submitted with your bid. If your bid response has been returned, submit this Addendum by the closing date indicated above.

I (We) have read and understand this addendum and agree it is a part of my (our) bid response.

NAME OF COMPANY OR FIRM:

SIGNED BY:

TITLE: DATE:

It shall be the vendor's responsibility to monitor this website on a regular basis for any changes.

http://admin.ks.gov/offices/procurement-and-contract

COST SHEET - REVISED

Contractor Name:________________________________________________

Tax ID Number: __________________________________________________ CAUTION: If your tax number is the same as your Social Security Number (SSN), you must leave this line blank. DO NOT enter your SSN. If your SSN is required to process award, you will be contacted by an authorized representative of the Office of Procurement and Contracts later.

The awarded vendor must be able to service all equipment.

Parts shall be priced as quoted at the time of service. *** It is preferred that the awarded contractor provide an itemized breakdown of their quotes that follow the above listed pricing structure. However, at the agency’s discretion the vendor may provide a lump sum quote for repairs. ***

This section is for bidders to provide their pricing structure for all repairs not included under the minimum preventive maintenance required section.

Hourly rates for service, repairs, and parts not covered under minimum preventive maintenance required section:

Regular Hourly Rate: $ _________

Emergency After Hours Hourly Rate: $ _________

Weekend Hourly Rate: $ _________

Holiday Hourly Rate: $ _________

Percent off list or cost of parts: % _________

Water Treatment Equipment Cost for Chemical Feed (One-Time fee) $ ___________________

The contractor shall notify the agency when repairs are needed that fall outside of the minimum preventive maintenance required section. The agency may approve these repairs or provide a directive for the contractor to provide a quote. The agency reserves the right to bid any repairs that may fall outside of the minimum preventive maintenance required section.

Please Complete the following Attachment:

· Attachment A – Cost Sheet

Federal, State and Local Taxes Unless otherwise specified, the contracted price shall include all applicable federal, state, and local taxes. The vendor shall pay all taxes lawfully imposed on it with respect to any product or service delivered in accordance with this bid event. The State of Kansas is exempt from state sales or use taxes and federal excise taxes for direct purchases. These taxes shall not be included in the bid price. Upon request, the State shall provide to the vendor a certificate of tax exemption.

The State makes no representation as to the exemption from liability of any tax imposed by any governmental entity on the vendor.

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