Amendment 1.pdf

SAP

State of South Carolina

Request for Proposal Amendment 1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400024535 01/13/2023

GRACE SOWELL

(864) 889-8022 SowellGF@scdot.org SCDOT Procurement Office PO Box 191 Columbia SC 29202-0191

DESCRIPTION: Anderson Landscaping Contract USING GOVERNMENTAL UNIT: SC Department of Transportation

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov SUBMIT OFFER BY (Opening Date/Time): 01/19/2023 @ 14:30:00 (See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 01/13/2023 @ 12:00:00 (See "Questions From Offerors" provision) NUMBER OF COPIES TO BE SUBMITTED: One CONFERENCE TYPE: Pre-Bid Site Visit

DATE & TIME: 01/10/2023 @ 11:00:00 EXPIRED

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: SCDOT Anderson Maintenance 4740 Liberty Highway Anderson, SC 29621-3420

AWARD &

AMENDMENTS

Award will be posted on 01/31/2023. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

http://www.procurement.sc.gov/ http://www.procurement.sc.gov/

SAP

SAP

AMENDMENTS TO SOLICITATION

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

The following changes have been made to Section III SCOPE OF WORK / SPECIFICATIONS: UNDERLINED RED TEXT

IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED.

The purpose of this solicitation is to seek services to provide specific tasks to ensure healthy plant growth, keep landscaped areas clean of litter and debris, and provide an aesthetically pleasing facility. These specifications should be used as a guideline of services and not as a replacement for generally accepted landscape maintenance procedures to ensure top end performance. RETENTION PONDS ARE NOT INCLUDED IN THIS CONTRACT.

REQUIREMENTS

INITIAL CUT

1. First cut of grass areas is to be completed.

GRASS AREAS

1. Grassy areas marked on the attached map shall be mowed and edged bi-weekly during growing season (March-

November). The grounds shall be maintained to the property lines. On north and east side of property. Property line is 15’ past the fence. All other areas it is to edge of pavement of US 178 and Manse Jolly Road. Mowing height shall be appropriate for the type of grass at the facility. During dormant season (December-February) grass will be maintained as needed to maintain a neat appearance.

2. Curbs, walks, streets, and buildings shall be kept neatly edged and trimmed.

3. Fertilize at proper intervals with appropriate materials to be furnished by vendor.

4. Sidewalks and curbs are to be blown off in such a way that no debris are blown onto or in the direction of personal and state vehicles.

APPEARANCE MEASURES

1. Litter, leaves, and debris will be cleaned and removed from all landscaped areas, parking areas and ditches. All debris resulting from landscape maintenance operations will be cleaned as work progresses. (ALL DEBRIS ARE

TO BE DISPOSED OF BY THE CONTRACTOR OFF SITE. DEBRIS INCLUDE TREE LIMBS, TWIGS,

LEAVES, TRASH, ETC.)

2. In GRAVEL AREAS, paved areas and sidewalks weeds and grasses are to be controlled with manual weeding or approved herbicide bi-weekly.

3. Leaf removal in parking lot is to be done when vehicles are not present or is done in a way that no dirt, leaves, or any debris are blown onto vehicles.

CONTACT PERSON

• The successful Contractor shall appoint a designee to discuss any matters and issues that may arise during the contract period. Upon notification of award, submit to the Maintenance Contracts Manager the designee's name and phone number. This person shall be available within an hour's notice.

EQUIPMENT REQUIREMENTS

• Only equipment designed for performance of the work described herein will be acceptable for operation. The

Contractor shall ensure that all safety requirements are established. All equipment shall be in good working order and inspected prior to work commencing. No equipment shall be operated that damages the pavement and may only cause nominal rutting to turf areas. Safety devices shall be properly installed and maintained at all times the equipment is in use. All equipment shall be properly calibrated prior to use.

• Regarding mowers, all open portions of the mowers must have acceptable guards to prevent objects from being thrown from under the mower while in operation. Any mower deemed unacceptable by the SCDOT representative will not be allowed to operate until such guards are in place and functioning properly.

• Mower blades shall be properly maintained, i.e., sharp and straight. Any mower with a blade deemed unacceptable by the SCDOT representative is prohibited to operate until such blade is replaced or the deficiencies are corrected.

PERSONNEL REQUIREMENTS

Supervisor

• The Contractor shall at all times, have on the work site a Supervisor as the Contractor's agent, thoroughly experienced in the type of work being performed. The Contractor's Supervisor shall be available at the work site when all work is being performed under this contract. The on-site Supervisor shall act as the Contractor's authorized agent in all communications with the SCDOT Representative. The Supervisor's duties are not strictly supervisory.

The Supervisor may be a part of the maintenance crew to perform the work in accordance to the contract. The Contractor shall provide phone numbers and names of the Supervisor to be contacted at any time and at no time shall the Supervisor's response be more than thirty (30) minutes from the SCDOT Representative's initial contact.

The Supervisor shall be responsible for inspecting and reporting the need for major repairs such as damaged signs, trash receptacles, site furnishings, site lighting, sidewalks, etc. to the SCDOT Representative immediately.

Crew

• Personnel performing these services will be under the sole responsibility of the Supervisor and shall be competent, experienced and skilled in all aspects of grounds maintenance, equipment usage and safety procedures.

Licenses

• A valid Driver's License is required for all vehicle operators.

Safety and Training

• Safety is the responsibility of the Contractor. All equipment will be operated safely as per manufacturer recommendations and in accordance with all applicable codes, laws, ordinances and regulations. Work will be performed in such a way to prevent damage to turf, trees, shrubs, ground cover, structures, site fixtures and parked or moving vehicles. Any damage to parked or moving vehicles is the responsibility of the Contractor and shall be corrected by the Contractor. The contractor is responsible for assuring that all mower operators are qualified to safely operate mechanized mowing equipment. The Contractor is responsible for contacting and locating all utilities prior to digging. Any damage to utilities caused by the Contractor will be corrected immediately by the Contractor at no expense to the SCDOT. Any damage will be corrected to the satisfaction of the SCDOT Representative. The Supervisor shall report any incidents that occur on site to the SCDOT Representative within one (1) hour. The Contractor shall submit a written incident report to the SCDOT within 24 hours that describes the accident in full, names of those involved with contact phone numbers and extent of injury and damage.

COOPERATION BY CONTRACTOR

• The Contractor shall give the work the constant attention necessary to facilitate the progress thereof and shall cooperate with the SCDOT Representative in every way possible. The name and phone number of the responsible person(s) on the job will be provided to the SCDOT Representative. This person will be available within an hour's notice, if needed.

• The Contractor shall be responsible for any and all damages to the SCDOT property resulting from the contractor's activities in the performance of this contract.

CLAIMS (Third Party Property Damage)

The contractor will indemnify and hold harmless SCDOT and all of its officers, agents, and employees from all suits or claims for property damage pursuant to section 107.8 of the Standard Specifications. The contractor shall be responsible for receiving and processing third party property damage claims resulting from Landscaping Operations.

The Engineer shall:

• Provide the claimant the contractors contact information

CLAIMS (Third Party Personal Injury)

• The contractor will indemnify and hold harmless SCDOT and all of its officers, agents, and employees from all suits or claims for personal injury pursuant to Section 107.18 of the Standard Specifications. In cases of third party personal injury claims resulting from Landscaping Operations and/or associated activities perform by the contractor, SCDOT shall provide to the claimant the contractors name, address, and phone number. The contractor shall be responsible for receiving and processing such claims.

Limitations of Operations

• Day-light hours are defined as hours when outside maintenance operations can be performed with enough ambient light to allow work to proceed safely, without endangering workers or the public. Perform no work on weekends, holidays or during non-daylight hours. All scheduled maintenance operations shall be performed during daylight hours from 8:00 AM to 4:00 PM. Equipment or materials moved on or across a travel way shall be done in a manner as not to unduly interfere with traffic. The Contractor shall suspend operations if weather conditions are such that maintenance operations cannot be carried out in an effective and safe manner. If such suspension occurs, the Contractor shall notify the SCDOT Representative immediately. The SCDOT reserves the right to restrict operations when, in the opinion of SCDOT Representative, the continuance of the work could seriously hinder facility operations or jeopardize safety.