Amendment 1.pdf

SAP

State of South Carolina

Fixed Price Bid Amendment 1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400027275 10/04/2024

ANASTASIA SINGH

803-896-8334 asingh@mmo.sc.gov SFAA, Div. of Procurement Services 1201 Main Street Columbia SC 29201

DESCRIPTION: Maintenance and Repair of State Vehicles and Equipment

USING GOVERNMENTAL UNIT: Department of Administration

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 10/07/2024 10/10/2024 11:00AM (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 09/30/2024 @4:00PM (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: 1 online submittal

CONFERENCE TYPE: None

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION:

AWARD &

AMENDMENTS

Award will be posted on 10/11/2024 10-17-2024. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at( www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

file:///C:/Users/LXT264/AppData/Local/Microsoft/Windows/INetCache/Content.Outlook/M79006SS/asingh@mmo.sc.gov http://www.procurement.sc.gov/ http://www.procurement.sc.gov/

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

Area Code - Number - Extension

E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

Amendment No.

Amendment Issue Date

Amendment No.

Amendment Issue Date

Amendment No.

Amendment Issue Date

Amendment No.

Amendment Issue Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): Preferences Do not Apply. See SC Consolidated Procurement Code Reference 11-35-1524 (E) (2)

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009) End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following website for the issuance of Amendments:

www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE

QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE

POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS

DELETED. [02-2A097-1]

The following questions were received pursuant to the date and time specified on the cover page of the solicitation:

Question 1: Vehicle Information:

• Can you provide the make, model, and year of each vehicle requiring repair or diagnostics?

• How many vehicles in total need servicing, and are they of the same type (e.g., trucks, cars, specialty vehicles)?

State’s Response: The information provided in the Scope of Work, beginning on pg. 16 is what’s available at this time. More detail will be provided to the awarded contractor(s) as repairs are needed on an individual vehicle or equipment.

Question 2: Nature of the Issues:

• What specific issues or symptoms have been observed for each vehicle (e.g., engine problems, transmission, electrical)?

• Are these issues intermittent or consistent?

• Are there any active warning lights or error codes on the dashboard?

State’s Response: The “nature of the issues” will be per vehicle or equipment and will be communicated to the awarded contractor(s) when repair is needed.

Question 3: Vehicle Condition:

• Are the vehicles still operable, or are they completely inoperable?

• If operable, are there any performance limitations, such as reduced speed or power?

State’s Response: “Vehicle Conditions” will be communicated to the awarded contractor(s) when repair is needed.

Question 4: Repair and Maintenance History:

• Have any previous diagnostic or repair attempts been made? If so, what were the findings or repairs completed?

• Are maintenance logs available for review?

State’s Response: Repair and maintenance history will be communicated per vehicle or equipment as information is available and will be communicated as repairs are needed.

Question 5: Repair Expectations:

• Are you requesting a full diagnostic to identify the issue, or have the problems already been determined and just need repair?

• Are you looking for specific repairs or a general inspection for potential issues?

State’s Response: Inspections or Repair expectations will be communicated to the awarded contractor(s).

Question 6: Priority of Repairs:

• Is there a priority order for the vehicles needing repair (e.g., vehicles requiring immediate attention)?

• Are there any deadlines or timelines for completing diagnostics and repairs?

State’s Response: Yes, the contractor must provide a date for completed repairs in their estimate.

See “Scope or Work” – “Turn Around Time”.

Question 7: Budget and Approval Process:

• Is there an allocated budget for diagnostics and repairs?

• What is the process for submitting estimates and getting approval for the work?

State’s Response: See “Scope of Work” – “Process “, “Estimates”, “Authorized Maintenance and

Repairs”, “Invoicing and Billing”.

Question 8: Diagnostic Equipment:

• Should we bring our own diagnostic equipment, or do you have in-house tools available for use?

State’s Response: The awarded contractor(s) must have their own diagnostic tools.