Amendment 1.pdf

SAP

State of South Carolina

Request for Proposal

Amendment 1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400022033 11/22/2022

JON BAYSDEN

(803) 737-4832 BaysdenJW@scdot.org SCDOT Procurement Office PO Box 191 Columbia SC 29202-0191

DESCRIPTION: Bicycle & Pedestrian Travel Data/Metrics

USING GOVERNMENTAL UNIT: SC Department of Transportation

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 12/08/2022 @ 14:30:00 (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 11/09/2022 @ 12:00:00 EXPIRED (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One

CONFERENCE TYPE: Pre-Proposal

DATE & TIME: 11/08/2022 11:00:00 EXPIRED

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: SCDOT, 955 Park St, Room

211, Columbia, SC 29201 or MSTEAMS

Link. Email BaysdenJW@scdot.org if link needed.

AWARD &

AMENDMENTS

Award will be posted on 02/03/2023. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the

Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See

"Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

http://www.procurement.sc.gov/ mailto:BaysdenJW@scdot.org http://www.procurement.sc.gov/

SAP

SAP

AMENDMENTS TO SOLICITATION

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

The following changes have been made to Section IV. INFORMATION FOR OFFERORS TO SUBMIT and Section VI

AWARD CRITERIA: UNDERLINED RED TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS

DELETED.

IV. INFORMATION FOR OFFERORS TO SUBMIT

TECHNICAL PROPOSAL

Explain in detail, the items listed below. Your offer must include enough detail to demonstrate an understanding of the full scope of the requirements, and to explain to SCDOT how you collect, QC, and provide Bicycle and Pedestrian travel data within SC. The Technical Proposal must not include any price/cost information. The price/cost information is to be submitted separately within the Price-Business Proposal.

DATA ACQUISITION, METHODOLOGY, AND TOOLS

• Provide information on how your company collects and estimates Bicycle and Pedestrian data in South

Carolina. Include details on the coverage area, and which location-enabled devices participate in this data acquisition

• Provide information on the proposed web-based tools being provided to SCDOT, the MPOs, and COGs.

• Provide information on the related aggregated and disaggregated data and/or metric.

• Provide your plan to provide training on how to use the web-based tools.

• Provide a sample dataset and data dictionary for SC.

• Provide information on the support for the application over the term of the contract. Bidder should provide a copy of their service level agreement (SLA) for SCDOT to review. Bidder should have a support ticketing system that can be made accessible to the SCDOT staff.

• Specify the authentication requirements and user roles that will be available through the application/web-based tool.

EXPERIENCE

Due to the unique nature of Bicycle and Pedestrian Data collection, SCDOT desires an offeror with current experience in this field and a highly qualified staff possessing a high degree of expertise in the required areas.

• Provide a brief history and description of your company and organization. Elaborate on the expertise of your organization and the current staff that will perform the desired consulting services, and outlining any recent, similar work within the last six (6) years.

• Key technical members of the offeror’s team (project manager, technical lead, etc.) can only be replaced with the approval of SCDOT with another resource with similar skills and experience.

• Provide reference contact information from up to two (2) customers who have had similar work performed by your company within the last six (6) years.

• Provide references that speak to proven success and long-term customer satisfaction.

DATA CONFLATION PROJECT

• Describe your plan to conflate Bicycle and Pedestrian Data/Metric to the SCDOT’s LRS.

• Describe how the Bicycle and Pedestrian Data will be grouped or binned.

• Describe how long this project will take before final delivery.

QUALITY CONTROL

• Provide information on how your company ensures the data is checked for errors before being provided to

SCDOT, the MPOs, and COGs.

• Provide information on how you recommend SCDOT check the provided data for accuracy.

PROJECT APPROACH

Provide the approach for successful implementation of this project. Identify the project team members, include a high-level schedule, and plan for a project kick off meeting as well as regularly scheduled project status meetings.

Provide a list of deliverables and quality assurance steps leading up to submission for SCDOT approval and acceptance.

Project costs should be billed based on acceptance of deliverables by SCDOT. This includes a draft delivery for review, comments and corrections, and final delivery by the offeror.

DEMONSTRATION

The highest ranked offerors may be invited to demonstrate their data and solution to exhibit South Carolina-specific applications. This demonstration can use a remote, web-based approach, or may be conducted in person at SCDOT.

REIMBURSABLE TRAVEL COSTS

Travel, both per-diem and hotel rates, shall be reimbursed to the Consultant at the amount allowable for State employees, upon submittal of original receipts. Airfare shall be reimbursed at the coach rate and rental car rates shall be reimbursed at reasonable fares.

(https://cg.sc.gov/guidance-and-forms-state-agencies/travel-forms-and-mileage-rate)

The successful vendor(s) may include additional (optional) services deemed necessary for the successful accomplishment of the project objectives.

PRICE-BUSINESS PROPOSAL

See Section VIII. Price-Business Proposal

INFORMATION FOR OFFERORS TO SUBMIT -- GENERAL (MAR 2015)

You shall submit a signed Cover Page and Page Two. If you submit your offer electronically, you must upload an image of a signed Cover Page and Page Two. Your offer should include all other information and documents requested in this part and in parts II.B. Special Instructions; III. Scope of Work; V. Qualifications; VIII. Bidding Schedule/Price Proposal; and any appropriate attachments addressed in Part IX. Attachments to Solicitations. You should submit a summary of all insurance policies you have or plan to acquire to comply with the insurance requirements stated herein, if any, including policy types;

coverage types; limits, sub-limits, and deductibles for each policy and coverage type; the carrier's A.M. Best rating; and whether the policy is written on an occurrence or claims-made basis. [04-4010-2]

MINORITY PARTICIPATION (DEC 2015)

Is the bidder a South Carolina Certified Minority Business? [ ] Yes [ ] No

Is the bidder a Minority Business certified by another governmental entity? [ ] Yes [ ] No

If so, please list the certifying governmental entity: _________________________

Will any of the work under this contract be performed by a SC certified Minority Business as a subcontractor? [ ] Yes [ ] No

If so, what percentage of the total value of the contract will be performed by a SC certified Minority Business as a subcontractor? _____________

Will any of the work under this contract be performed by a minority business certified by another governmental entity as a subcontractor? [ ] Yes [ ] No

If so, what percentage of the total value of the contract will be performed by a minority business certified by another governmental entity as a subcontractor? _____________ https://cg.sc.gov/guidance-and-forms-state-agencies/travel-forms-and-mileage-rate

If a certified Minority Business is participating in this contract, please indicate all categories for which the Business is certified:

[ ] Traditional minority [ ] Traditional minority, but female [ ] Women (Caucasian females) [ ] Hispanic minorities [ ] DOT referral (Traditional minority) [ ] DOT referral (Caucasian female) [ ] Temporary certification [ ] SBA 8 (a) certification referral [ ] Other minorities (Native American, Asian, etc.)

(If more than one minority contractor will be utilized in the performance of this contract, please provide the information above for each minority business.)

The Department of Administration, Division of Small and Minority Business Contracting and Certification, publishes a list of certified minority firms. The Minority Business Directory is available at the following URL:

http://osmba.sc.gov/directory.html [04-4015-3]

VI. AWARD CRITERIA

AWARD CRITERIA -- PROPOSALS (JAN 2006)

Award will be made to the highest ranked, responsive and responsible offeror whose offer is determined to be the most advantageous to the State. [06-6030-1]

AWARD TO ONE OFFEROR (JAN 2006)

Award will be made to one Offeror. [06-6040-1]

COMPETITION FROM PUBLIC ENTITIES (JAN 2006)

If a South Carolina governmental entity submits an offer, the Procurement Officer will, when determining the lowest offer, add to the price provided in any offers submitted by non-governmental entities a percentage equivalent to any applicable sales or use tax. S.C. Code Ann. Regs 117-304.1 (Supp. 2004). [06-6057-1]

DISCUSSIONS AND NEGOTIATIONS - OPTIONAL (FEB 2015)

Submit your best terms from both a price and a technical standpoint. Your proposal may be evaluated and your offer accepted without any discussions, negotiations, or prior notice. Ordinarily, nonresponsive proposals will be rejected outright without prior notice. Nevertheless, the State may elect to conduct discussions, including the possibility of limited proposal revisions, but only for those proposals reasonably susceptible of being selected for award. [11-35-1530(6); R.19-445.2095(I)] If improper revisions are submitted during discussions, the State may elect to consider only your unrevised initial proposal, provided your initial offer is responsive. The State may also elect to conduct negotiations, beginning with the highest ranked offeror, or seek best and final offers, as provided in Section 11-35-1530(8). Negotiations may involve both price and matters affecting the scope of the contract, so long as changes are within the general scope of the request for proposals. If negotiations are conducted, the State may elect to disregard the negotiations and accept your original proposal. [06-6058-1]

EVALUATION FACTORS -- PROPOSALS (JAN 2006)

Offers will be evaluated using only the factors stated below. Evaluation factors are stated in the relative order of importance, http://osmba.sc.gov/directory.html with the first factor being the most important. Once evaluation is complete, all responsive offerors will be ranked from most advantageous to least advantageous. [06-6065-1]

PHASE I EVALUATION

1- Project Approach, Schedule, and Technical Proposal – The degree, completeness and suitability of the Offeror’s proposed technical solution to meet or exceed the requirements of this RFP. 40 points

2- Qualifications and Experience. 30 points

3- Value – For the potential 3-year term contract. Value will be looked at from a Reasonable, Realistic, and Complete perspective. 15 points

4- Proposed Staffing. 15 points

The top three highest ranking responsive and responsible Offerors, with a mathematical possibility of being the highest ranked offeror considering the possible points available in Phase II, will be invited to proceed with Phase II where they are required to demonstrate to the State their proposed solutions in accordance with the “Live Demonstration Requirements” provision in

Section VI. If only one Contractor is invited to demonstrate, the demonstration will be evaluated based upon a pass/fail assessment.

PHASE II EVALUATION

Demonstration – If invited to present and provide a demonstration, the offeror should demonstrate its project and technical approach as well as the planned functionality of the proposed web-based platform for the data. [20 points per evaluator]

DEMONSTRATION

LIVE DEMONSTRATION REQUIREMENTS Upon conclusion of Phase I evaluation the State may require up to three responsive and responsible offerors to provide a live demonstration of their proposed solutions. The demonstration will be performed virtually. All expenses, including any travel related costs, incurred by the Offeror are the sole responsibility of the Offeror. The Procurement Officer will notify the Offerors moving to Phase II, pursuant to the award criteria herein, to schedule the demonstration. The Procurement Officer will notify those Offerors in ample time to schedule a specific date and time for demonstrations. A demonstration given by an Offeror under this section is permitted and communication by the Offeror with the Using Governmental Unit or its employees during a demonstration will not violate the restrictions applicable to Offerors. (a) The activities of the Offeror should be limited to a demonstration of the capabilities and methods described in the Offeror’s written proposal. Evaluators may ask questions pertaining to the

Offeror’s demonstration at the conclusion. The Offeror’s answers are restricted to statements of facts. Offerors will not be allowed or permitted to introduce new information or show products/features not included in their proposal.

Negotiation is not permitted at this stage in the procurement process and an Offeror may not change its proposal during the demonstration. (b) The Offeror may be required to document an answer if such a written clarification is determined to be in the best interest of the State. The demonstration should be conducted in a straightforward manner in order to secure a clear and meaningful understanding of the Offeror’s proposal. (c) The demonstration is designed to satisfy the evaluation panel's need for clarification and understanding of the information that was provided in the Offeror's written proposal; therefore, the Offeror may neither ask questions, divulge any cost information, nor receive preliminary assessments on its proposal from the members of the panel. (d) The demonstration presentation outline in Appendix 1 will be used to assist the State in reviewing your response and to gauge how well your solution meets the State’s goals and objectives. Please prepare to present information on the items listed on the attached demonstration script. One hour is allotted for each Offeror’s demonstration. Attendees participating in the demonstration session should include key members of the Offeror’s proposed management team, key technical personnel, and key subject matter experts.

TRANSPORTATION SECRETARY APPROVAL REQUIRED

Any award is subject to prior approval by South Carolina Transportation Secretary.