Amendment #1.pdf

SAP

State of South Carolina

Amendment #1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400022689 02/07/2022

JAMES JACKSON

(803) 734-1302 jjackson@scprt.com SC Dept Parks, Recreation & Tourism Attn: Procurement 1205 Pendleton Street, Room 517 Columbia SC 29201-3757

DESCRIPTION: Grounds Maintenance-Venues at Arsenal Hill

USING GOVERNMENTAL UNIT: SC Dept. of Parks, Recreation & Tourism

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 02/16/2022 3:00 PM (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 02/04/2022 5:00 PM (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: 1

CONFERENCE TYPE: Pre-Bid Conference & Site Visit DATE & TIME: 02/03/2022 at 10:00 AM

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Venues at Arsenal Hill, 800 Richland Street, Columbia, SC 29201

AWARD &

AMENDMENTS

Award will be posted on 02/18/2022. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision) Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY

ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE

CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU

REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE

PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS

CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one) PAGE TWO (SEP 2009) End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov(b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

The solicitation is amended as provided herein. Information or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below. The “state’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential offeror that submitted the question. Questions do not form a part of the contract; the “state’s response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows:

underlined text is added to the original provision. Stricken text is deleted. [02-2a097-1]

Below are responses to questions received.

1. QUESTION: Is air blowing acceptable as a means of removing debris from the gravel paths?

RESPONSE: No.

2. QUESTION: Are all weeds on-site expected to be hand-pulled or can we use line-trim followed by chemical control?

RESPONSE: All weeds are to be hand-pulled.

3. QUESTION: Will the use of pre-emergent and post-emergent chemicals be an acceptable means of weed control in bed areas?

RESPONSE: All weeds are to be hand-pulled.

4. QUESTION: There is a large amount of debris (leaves and sticks) on-site. Will you guys allow us to propose a one-time clean-up before regular weekly services begin?

RESPONSE: Per this amendment, Line Number 0003 has been added to the BIDDING SCHEDULE for a one-time initial clean-up before regular weekly services begin. The amended BDDING SCHEDULE is attached (Pages 3-5). The online BIDDING SCHEDULE has also been updated.

5. QUESTION: Are we required to submit our site supervisor’s resume/qualifications with our bid?

RESPONSE: Yes.

6. QUESTION: Is there an on-site debris collection area by the City of Columbia?

RESPONSE: The debris collection area is noted on the updated ATTACHMENT A, which is attached to this amendment (Pages 6-7). The area is located on Calhoun Street, near the intersection of Calhoun & Lincoln.

7. QUESTION: The Greenhouse lawn and outside the adjacent walls to the edge of the road are the only areas on-site where we do not have to use a push mower with bagger. Is this correct?

RESPONSE: Yes, that is correct.

8. QUESTION: Would a 48” walk behind mower with a bagger attachment be considered a push mower and thereby an acceptable piece of equipment for use at the site?

RESPONSE: No, you must use a push mower with bagger.

9. QUESTION: Can you identify the areas on Attachment A that are not included in the service area?

RESPONSE: An updated version of ATTACHMENT A is attached to this amendment (Pages 6-7). Areas not included in the service area are crossed out.

10. QUESTION: Are all hardscapes to be air blown every visit?

11. QUESTION: Are we expected to remove debris from the fountain every visit?

12. QUESTION: Day of service will be Wednesday each week. Is this correct?

RESPONSE: Regular service must be on Wednesday or Thursday.

13. QUESTION: If there is an event at the site the night before our scheduled service, are we expected to remove all trash and debris from that event? Can you give us an estimate of the amount of trash we can expect to find on those special occasions?

RESPONSE: Contractor is expected to remove any trash or debris tossed in bushes or remaining on grounds (bottles, caps, forks, etc.). Estimated trash in those special occasions is less than one (1) leaf bag full.

14. QUESTION: Are we expected to mow the turf each visit during the bi-weekly, non-growing season (November to February) even though the grass is dormant?

15. QUESTION: Contract states that maintenance is to be done on Wednesday. If there is rain, what is the directive?

Even so, if it rains the rest of the week and we are unable to make up for that week do we still invoice as usual?

RESPONSE:P As noted in Question 12, regular service must be on Wednesday or Thursday. The Contractor must give written notice of cancelation of scheduled service visits no later than 11:00 AM on Tuesday. In the event of inclement weather or special events, the Contractor shall adjust the day service is provided. The venue manager will notify the Contractor within 24 hours of any need to reschedule. SCPRT will not be held responsible to pay for weeks where service cannot be executed due to inclement weather or special events.

VIII. BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL

BIDDING SCHEDULE (NOV 2007)

Line Number Quantity Unit of Measure Unit Price Extended Price

0001 8 Months

Product Catg.: 90656 - Landscape Architecture

Item Description: Services (March-October)

Tendering Text: Monthly grounds maintenance services at Venues at Arsenal Hill for months of March-October as per attached specifications.

Question Mandatory / Optional

Multiple Responses Accepted?

Response

Are you requesting the SC Resident Contractor Preference? See The SC Procurement Code, Section 11-35- 1524(C) (1) (III) and Section IIB of this Solicitation for more Information. For a FAQ on these Preferences, Please See WWW.Procurement.SC.Gov/Preferences

Mandatory No

______Yes

______No

Are you requesting the SC Resident Subcontractor Preference-2%? See the SC Procurement Code, Section 11-35- 1524(D) and IIB & VIIB of this solicitation for more information. For a FAQ on these preferences, please see www.procurement.sc.gov/preferences

Are you requesting the SC Resident Subcontractor Preference-4%? See the SC Procurement Code, Section 11-35- 1524(D) and IIB & VIIB of this solicitation for more information. For a FAQ on these preferences, please see

0002 4 Months

Item Description: Services (November-February)

Tendering Text: Monthly grounds maintenance services at Venues at Arsenal Hill for months of November-February as per attached specifications.

Question Mandatory / Optional

Multiple Responses Accepted?

Response

Are you requesting the SC Resident Contractor Preference? See The SC Procurement Code, Section 11-35- 1524(C) (1) (III) and Section IIB of this Solicitation for more Information. For a FAQ on these Preferences, Please See

Are you requesting the SC Resident Subcontractor Preference-4%? See the SC Procurement Code, Section 11-35- 1524(D) and IIB & VIIB of this solicitation for more information. For a FAQ on these preferences, please see

Are you requesting the SC Resident Subcontractor Preference-2%? See the SC Procurement Code, Section 11-35- 1524(D) and IIB & VIIB of this solicitation for more information. For a FAQ on these preferences, please see

0003 1 Each

Item Description: Initial Clean-Up

Tendering Text: One-time initial clean-up before regular services begin.

Question Mandatory / Optional

Multiple Responses Accepted?

Response

Are you requesting the SC Resident Contractor Preference? See The SC Procurement Code, Section 11-35- 1524(C) (1) (III) and Section IIB of this Solicitation for more Information. For a FAQ on these Preferences, Please See

Are you requesting the SC Resident Subcontractor Preference-4%? See the SC Procurement Code, Section 11-35- 1524(D) and IIB & VIIB of this solicitation for more information. For a FAQ on these preferences, please see

Are you requesting the SC Resident Subcontractor Preference-2%? See the SC Procurement Code, Section 11-35- 1524(D) and IIB & VIIB of this solicitation for more information. For a FAQ on these preferences, please see