Amendment 0001 Combined Synopsis Solicitation.docx

Fabrication, Design and Manufacturing IDIQ 1333ND26QNB610206

(I) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Revolutionary FAR Overhaul (RFO) Part 12 - Acquisition of Commercial Products and Commercial Services as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

The National Institute of Standards and Technology (NIST) intends to award multiple Indefinite Delivery Indefinite Quantity (IDIQ) type contracts. Task orders issued under the IDIQ contracts are anticipated to be Firm-Fixed-Price (FFP). The ordering period shall not exceed five (5) years from date of award.

(II) The solicitation number is 1333ND26QNB610206 and this solicitation is a Request for Quotation (RFQ). This solicitation is for the development, design, manufacture, and installation of complex systems or sub-systems in support of the NIST Center for Neutron Research (NCNR) facility operations and safety systems.

(III) This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. The solicitation document and incorporated provisions and clauses are those in effect through the RFO.

(IV) This acquisition is being solicited as a small business set-aside. The associated North American Industrial Classification System (NAICS) code for this procurement is 541330 – Engineering Services with a size standard of $25.5M.

(V) Contract Line Item Numbers (CLIN) Pricing Structure for ID/IQ:

The level of effort required will be identified at the task order level. The Contractor shall provide fully burdened ceiling hourly labor rates which include wages, overhead, general and administrative expenses, and profit. These rates shall be the maximum rates used by the Contractor when submitting price quotes at the task order level.

(VI) The requirements for the line items to be acquired above are in the attached Statement of Work document.

Attachment 1- STATEMENT OF WORK- Fabrication, Design and Manufacturing IDIQ Attachment 2 – MOCK TASK ORDER – Leak Test Tool Attachment 3 – As-built drawing (SK-1411) Attachment 4 – P&ID (SK-1412) Attachment 5 – NIST Safety Analysis Report (SAR), Chapter 6, Section 6.2 Attachment 6 – Confinement Leak Rate Equipment Specifications Attachment 7 - Applicable Provisions and Clauses

(VII) Any milestones, dates, and/or place(s) of delivery and acceptance will be specified at the task order level.

(VIII) The provision at RFO 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services, applies to this acquisition. Addenda to this provision is as follows:

Quoters/Contractors must possess an ACTIVE registration in the System for Award Management, www.sam.gov, when submitting a quotation and shall continue to hold an active registration until time of award, during performance, and through final payment of any purchase order or contract resulting from this solicitation. This acquisition office will verify that quoters have an active registration through www.sam.gov upon receipt of the quotation. If the SAM.gov registration is not active, the quotation will not be considered for award.

DUE DATE FOR QUOTATIONS

Ouoters shall submit their electronic quotations via email, so that NIST receives them no later than 5:00pm Eastern Time, July 13, 2026. E-mail quotations shall be submitted directly to the Contract Specialist at cielo.ibarra@nist.gov and Contracting Officer at donald.collie@nist.gov

Please reference the RFQ number in the subject line of email communications. Quoters’ quotations shall not be deemed received by the Government until the quotation is entered in the e-mail inbox set forth above.

PRE-QUOTE INQUIRIES (CAR 1352.215-72):

Ouoters must submit all questions concerning this solicitation in writing to both the Contract Specialist, cielo.ibarra@nist.gov and the Contracting Officer, donald.collie@nist.gov . Questions should be received no later than 5:00 Eastern Time, June 11, 2026. All responses to the questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the responses included in the amendment to the solicitation will govern performance of the contract.

QUOTATION PREPARATION INSTRUCTIONS:

Note: Quoters/Contractors must possess an ACTIVE registration in the System for Award Management system, www.SAM.gov, when submitting a quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract resulting from this solicitation. The Contracting Officer shall confirm that quoters have an “active” registration at the www.sam.gov website upon receipt of the quotation. If the SAM.gov registration is not active, the quotation will not be considered for award.

All quotations shall conform to solicitation provisions/clauses and be prepared in accordance with this section. The quotation shall be clearly and concisely written as well as be neat, indexed (cross-indexed as appropriate) and logically assembled. Note: The term “indexed” refers to a table of contents that lists sections and page numbers. In the event that the Offeror is unable to create an indexed quotation, an alternative approach such as a Table of Contents shall suffice. All pages of the quotation shall be appropriately numbered. A cover letter may be included in addition to Volumes I-III discussed below.

In preparing the quotation, each volume shall stand on its own. For each given evaluation factor, the Government will only evaluate the information provided in the corresponding section of the quotation. The Offeror’s quotation shall be clearly divided into the following distinct volumes:

Volume I – Technical Quotation Volume II – Price Quotation

· Base IDIQ

· Mock Task Order

Volume III- Terms and Conditions

Volume I - Technical Quotation:

The quoter shall submit one (1) copy of their technical quotation, electronically, via E-mail to the Contract Specialist and Contracting Officer identified above. The technical quotation shall address the following:

Technical Capability:

The quoter shall include the following in its technical quotation:

1. Technical Summary: This section shall contain the proposed general approaches toward performing the Statement of Work and an outline of any difficulties or problems anticipated. Quoters shall identify each Statement of Work section that is applicable to each technical portion of its quote.

2. Technical Discussion: It shall clearly address each of the Technical Proposal evaluation criteria on page five (5) of this document, and at a minimum cover the factors listed thereunder, if any. It shall be presented in as much detail as practical and include principles and techniques which may be applied in performing the work, and an explanation of the various methods considered and substantiation of those selected.

3. Mock Task Order: A separate Technical Approach for the included Mock Task Order is required. This technical approach must include a detailed Technical Approach and Project Management/Staffing Approach for completing the tasks outlined in the “Mock Task Order Statement of Work.”

a. Technical Approach should include a description of the methods, equipment and other information required to adequately describe the process for completing all items listed in the Mock Task Order Statement of Work.

b. The Project Management/Staffing Approach should include a description of project management strategies, personnel and other information required to adequately describe how the project will be managed to ensure timely performance of all items listed in the Mock Task Order Statement of Work.

4. Internal Engineering Quality Plan: The offeror shall include an internal engineering quality plan that describes its methods of conflict resolution, plan to manage this project, and any other relevant information.

5. Summary of Exceptions and Deviations: This section shall identify and explain any exceptions or deviations taken or conditional assumptions made with respect to the technical requirements of the solicitation.

Past Performance:

The quoters shall submit four (4) examples of past performance performed within the last five (5) years that encompass work similar in scope, size, and complexity to the requirements of the IDIQ SOW or the Mock Task Order. Examples should be of work similar in scope, size and complexity to this requirement. The description of each reference described in this section shall not exceed one single-sided page. For each of the contracts, the quoter shall provide the following information:

· Contract number

· Client’s name and address

· Total contract value

· Period of performance

· Identification of role played by quoter (i.e., Prime Contractor, Subcontractor, etc.). Past performance as a prime contractor is preferred.

· Narrative describing the requirement and its relevance to the current requirement

· At least three (3), but not more than five (5) photos or technical discussions detailing relevant equipment or projects. This shall be for all examples of past performance, not per example.

· Name of contracting officer or point of contact, telephone number and e-mail address

Volume II - Price Quotation:

The quoter shall submit one (1) copy of their entire quotation, electronically, via E-mail to the Contract Specialist and Contracting Officer identified above. The price quotation shall address, at minimum, the following information.

a) The solicitation number

b) The name, phone number, and email address of the quoter's/contractor’s point of contact.

c) Unique Entity Identifier # for quoter's/contractor’s active SAM.Gov registration.

d) IDIQ Specific: The contractor shall include its proposed labor rates and labor category descriptions. These rates will be utilized to develop task order pricing and should include any known labor, materials, equipment, and any other costs that are applicable to accomplish the work described in the tasks detailed in Attachment 1 – Statement of Work. The offeror shall propose labor rates that are valid for a five (5) year period of performance . The labor rates must be submitted in both PDF and Excel format.

e) Mock Task Order Specific: The contractor shall provide a proposed firm-fixed- price for the Mock Task Order. This shall include a Labor Matrix that clearly shows the fully burdened hourly labor rates and hours along with the each of the task areas specified in the Statement of Work of the Mock Task Order so that reviewers can clearly see the level of effort to be assigned to these tasks, with the totals displayed at the end of every row and column, as appropriate. The proposal shall also include any price breakdown of materials and any known subcontractor labor, materials, equipment, and any other costs shall be proposed as well. The rates shall be the maximum rates proposed at the IDIQ level or lower. used by the Contractor when submitting price quotes at the task order This must be submitted in both PDF and Excel format.

Volume III – Terms and Conditions:

The offeror shall review Attachment 7 - Provisions and Clauses and complete any required information as record via a separate volume response to this solicitation.

Acceptance of Terms and Conditions (Addendum to RFO 52.212-1(b) (11)):

If the offeror objects to any of the terms and conditions contained in this solicitation, the offeror shall state "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" [Offeror shall list exception(s) and rationale for the exception(s)]. It is the sole responsibility of the offeror to identify in their quotation any exceptions to the terms and conditions of the solicitation. If the offeror does not include such a statement, the submission of a quotation in response to this solicitation will be regarded as the Offeror's acceptance of the Government's terms and conditions for inclusion into the resultant task order (TO).

Notes: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

This procurement is not being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If an Offeror submits a quotation based upon an FSS or GWAC contract, the Government will accept the proposed price. However, the terms and conditions stated herein will be included in any resultant purchase order, not the terms and conditions of the Offeror's FSS or GWAC contract, and the statement required above shall be included in the quotation.

(IX) Provision 52.212-2, Evaluation-Commercial Products and Commercial Services applies to this procurement. The evaluation criteria included in paragraph (a) of the provision are as follows:

EVALUATION CRITERIA

The Government intends to award multiple Indefinite Delivery Indefinite Quantity (IDIQ) contracts from this solicitation utilizing simplified acquisitions procedures in accordance with RFO part 12. The Government reserves the right not to award a contract and to make an award without discussions based solely upon initial quotes.

Basis for Award:

The Government will make an award to the quoter(s) with the proposed solution that is most advantageous to the Government, price and non-price factors considered. The evaluation factors are listed below in descending order of importance.

All non-price factors, when combined, are considered more important than price.

A quoter's failure to address any factor may be considered indicative of the quoter's lack of understanding of the Government's requirements and may result in the quotation being determined unacceptable.

Evaluation Factors:

1. Technical Capability:

a. Sub-factor 1: Base IDIQ: The Government will evaluate the quoter’s technical approach and capability in conducting the requirements of each task in the SOW to determine its overall understanding of the requirements and the extent to which its proposed approach will ensure successful performance of this effort.

b. Subfactor 2: Mock Task Order: The Government will evaluate the Offeror’s technical approach that will be used to fulfill the Mock Order. The purpose of the Mock Order is to enable NIST to evaluate the technical proficiency of the Offerors.

c. Subfactor 3: Program Management and Control Requirements: The Government will evaluate the offeror’s internal Engineering Quality Plan and methods of conflict resolution to determine if adequate procedures are in place to ensure successful performance of this effort.

2. Past Performance:

The Government will evaluate the quoter’s record of past performance to assess the confidence level it has in the quoter’s ability to successfully perform the requirements in the solicitation. The ability to adhere to schedules and successfully execute tasks similar to those being solicited will be evaluated. NIST will evaluate both the recency and relevancy of each quoter’s project submitted for past performance.

3. IDIQ Labor Rates/Mock Task Order Price: The proposed price will be evaluated. The evaluation will determine whether the proposed prices are reasonable in relation to the solicitation requirements

(End of provision 52.212-2)