Amend 0002 Revise 1502000 C Facility Management.pdf

1502000 – Facility Investment Table of Content Spec Item Title 1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training and Licensing.

2.3 Special Requirements

2.3.1 Workmanship and Material Standards

2.3.2 Historical Preservation

2.3.3 Contractor Qualifications

2.3.4 Management Requirements

2.3.5 Inspection Testing and Maintenance Requirements

2.3.6 Repair Work

2.3.6.1 Fire Alarm Systems

2.3.6.2 Water Based Suppression Systems

2.3.6.3 Special Hazard Systems

2.4 References and Technical Documents

3 FFP Work

3.1 Routine Integrated Maintenance Program (IMP)

3.1.1 Fire Protection Systems Annual Inspections

3.1.1.1 Provide Complete Inventory

3.1.1.2 Update Inventory as needed

3.1.2 Fire Protection Systems Periodic Inspection and Service.

4 IDIQ Work

1502000-Facility Investment Spec Item

Title Description

1 General Information

The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Facility Investment services for Facilities at MCB Camp Lejeune and MCAS New River, Jacksonville NC.

1.1 Concept of

Operations

The intent of 1502000 Facility Investment is to specify the requirements for Sustainment, Restoration, and Modernization (SRM) sub-functions only. The Facility Investment requirements within this sub-annex primarily consist of infrastructure sustainment and minimal restoration and modernization work.

Sustainment is the maintenance and repair necessary to keep an inventory of facilities and other assets in good working order. Restoration and modernization normally consists of major rehabilitation and capital improvements that is accomplished through other Navy programs. Some major repair, minor construction and stand-alone demolition may be accomplished as part of Facility Investment.

The Contractor shall perform Preventative Maintenance (PM), Inspection, Testing, and Repair for the following:

Building Systems:

Fire Protection Fire Alarm and Detection System

Conventional Systems Addressable Systems

Fire Suppression Systems Wet Pipe Automatic Sprinkler Systems Dry Pipe Automatic Sprinkler Systems Pre-Action Automatic Sprinkler Systems Clean Agent Fire Suppression Systems Carbon Dioxide (CO2) Fire Suppression

Systems Fire and Smoke Barrier Opening Protection

The above Preventative Maintenance, Inspection, Testing, and Repair shall be done on the following buildings:

AS224 895

24 AS320

BB248 AS842

FC307 835

H1 855

HP5 883

M165 2027

PP5 2028

RR134 PP201

TC755 TT84

WC99 FC540

AS256 1043

AS990 WC507

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1502000-01

2.2 Personnel The Contractor shall provide personnel with qualifications, technical knowledge, experience and skills required for efficient operations within the Fire Protection

System Field.

Item

Title Description

2.2.1 Certification, Training, and Licensing

Specific certification and training requirements are addressed in Spec Item 2.3.3-2.3.5.

2.3 Special

Requirements

2.3.1 Workmanship

and Material Standards

The Contractor shall be responsible for maintaining all facilities, systems, and equipment, identified in this technical sub-annex, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full life expectancy of the facilities, systems, and equipment. Best commercial practices shall be applied in the performance of work.

All work shall be completed per approved and accepted industry and equipment manufacturers’ standards and shall comply with building and safety codes, applicable activity, local, state, and federal regulations, and other technical requirements identified within this technical sub-annex.

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks.

Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other Contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

2.3.2 Historical

Preservation

Buildings and Facilities designated as historical sites shall be maintained in accordance with Federal, State, and Local Historical Policies and regulations.

2.3.3 Contractor

Qualification

The Contractor shall, at a minimum, provide either in house or contracted staff that has the following:

NICET Level III certification in Fire Alarm Systems NICET Level IV certification in Special Hazards Suppression Systems NICET Level III certification in Water-Based Fire Protection System Layout NICET Level III certification in Inspection and Testing of Water- Based

Systems Registered Fire Protection Engineer as defined in UFC 3-600-01

2.3.4 Management

Requirements

The maintenance contract shall be managed by a qualified individual who is NICET Level III in Fire Alarm or Special Hazard Systems. The manager shall provide daily supervision over all contracted inspection, testing, and maintenance operations.

Item

Title Description

2.3.5 Inspection

Testing and Maintenance Requirements

Inspection testing and maintenance (ITM) shall be performed by qualified individuals.

The following certifications are required by at least one member of the crew performing the ITM tasks.

Fire Alarm Systems Fire Alarm: NICET Level II certification in Fire Alarm Systems.

Detection and releasing systems for Special Hazard Systems such as those found in computer server rooms: NICET Level II certification in Special Hazard Systems.

Water Based Suppression Systems Wet Pipe and Dry Pipe Sprinklers: NICET Level II certification in Inspection and Testing of Water Based Systems.

Pre-Action, Deluge, Foam and Antifreeze Systems: NICET Level III certification in Inspection and Testing of Water Based Systems.

Special Hazard Systems Clean Agent, CO2 and Combination Detection/Releasing Systems: NICET Level II certification in Special Hazard Systems.

2.3.6 Repair Work All repair work that involves a direct component replacement may be accomplished by the ITM personnel meeting the requirements stated above for ITM tasks.

Any repair work that is not a direct replacement and requires modification, design, engineering work, or that requires changes to system programming must follow the requirements outlined below for the type of work being performed.

This repair work must be approved by a REGISTERED Fire Protection Engineer prior to beginning the work. The REGISTERED Fire Protection Engineer may require additional design or manufacturer documentation prior to approving repair work. Once completed, repairs shall be successfully tested in the presence of a REGISTERED Fire Protection Engineer or a representative designated by a REGISTERED Fire Protection Engineer. Acceptance testing of repair work shall follow the requirements of applicable NFPA criteria.

2.3.6.1 Fire Alarm

Systems

Repair work on fire alarm systems that is not a direct replacement or that requires modifying the fire alarm panel software shall be approved by a REGISTERED Fire Protection Engineer and the KO prior to beginning the work. The work will then be performed by an individual with a NICET Level II certification in fire alarm systems and who is factory certified by the equipment manufacturer of the fire alarm control panel. All repair work shall be coordinated and reviewed by a person who is NICET Level III certified in fire alarm systems or a Registered Fire Protection Engineer.

2.3.6.2 Water Based

Suppression Systems

Repair work shall be performed by a licensed plumber or licensed pipe fitter with NICET Level II certification in water based suppression systems layout or NICET Level III in Inspection and Testing of Water Based Systems. All repair work shall be coordinated and reviewed by a person who is NICET Level III certified in water based suppression systems layout or a Registered Fire Protection Engineer.

2.3.6.3 Special Hazard

Systems

Repair work shall be performed by an individual with a NICET Level II certification in Special Hazards Suppression Systems and who is factory certified by the equipment manufacturer of the piece of equipment needing repair.

All repair work shall be coordinated and reviewed by a person who is NICET level IV certified in special hazard systems or a Registered Fire Protection Engineer.

1502000 – Facility Investment

Item

Title Description

2.4 References and

Technical Documents

References and Technical Documents are listed in J-1502000-02 and J-1502000-03.

Item

Title Performance Objective Related Information Performance Standard

3 FFP Work The Contractor shall maintain, repair, test and inspect installed Fire Protection Equipment and systems to ensure its fully functional and in the normal Original Equipment Manufactory (OEM) working condition.

The Contractor shall develop, implement, and execute a routine Integrated Maintenance Program, (IMP) to maintain and repair installed Fire protection equipment and systems listed in the inventory attachment J- 1502000-04.

The Contractor shall provide Facility Support Contract (FSC) with a copy of all the maintenance, repair, and inspection data and warranty records and maintain all in a technical library.

Installed Fire protection equipment and systems are in normal working condition and function properly in accordance with OEM specified standards.

3.1 Routine

Integrated Maintenance Program (IMP)

The Contractor shall develop and implement a routine IMP program that falls 6 months after the annual inspection for installed Fire Protection Equipment and systems to ensure its are safe, fully functional, and operational.

This routine IMP shall be based on all requirements in the most current version of UFC 3-601-02 and the OEM requirements of each brand named system and on the inventory located in attachment J- 1502000-04.

The Contractor shall develop and submit a routine IMP per Section F based on the inventory in attachment J-1502000-04.

The routine IMP shall include the Contractor’s approach for integrated maintenance, including maintenance and inspection tasks, schedules for planned work accomplishment, plan for minimizing occurrence of repair and downtime, process for the identification of the need for repairs, and the process for scheduling and completing repair work.

As a part of the routine IMP the Contractor has full responsibility for any individual occurrence of repairs up to $250 per part and $2,500 per system in direct material and labor cost for repairs and or replacement.

Repairs or replacements which are caused by the improper action(s) or inactions(s) of the base personnel, other Contractors, Acts of God, Lightning strikes or vandalism which could result in incidents such as a CO2, or any other special gas dumps or Fire alarm System failures will not be the responsibility of the Contractor

Routine Maintenance is performed in accordance with Contractor's IMP and work schedule.

When a problem or a need for repair is identified, the Contractor shall respond within 3-5 calendar days and complete the repair within 21 calendar days.

Systems and equipment are maintained and repaired to sustain a fully functional and operable condition in accordance with

OEM

specifications.

When repair is complete the facility, system, or equipment does not present any hazard or danger to personnel.

Item

Title Performance Objective Related Information Performance Standard or be part of the IMP.

The Contractor shall notify the KO upon identification that the repair will exceed the limit of liability listed above. If the estimated cost of the repair exceeds the FFP Liability Limit, the Government may order the work under the IDIQ section of this contract; however, the Government will only be liable for the amount of the cost that exceeding the FFP Liability limit.

The Contractor shall perform all the repairs, whether identified as part of their routine IMP accomplishment, QC inspections, or notification from the Government that a breakdown or malfunction has occurred.

If the Government identifies a problem or a need for a repair, the Government will contact the Contractors work reception desk.

Service orders will not be issued for accomplishment of repairs on systems and equipment under routine IMP.

The Contractor shall submit a monthly IMP schedule and IMP maintenance and repair status report per Section F.

3.1.1 Fire Protection

Systems Annual Inspections

The Contractor shall within 4 months of award of the contract (or as soon as possible thereafter) complete an Annual inspection of all fire protection systems, fire alarm systems and components covered under this contract supplied in Attachment J-1502000-04.

The Contractor shall accept into the Routine

All systems found to meet OEM standards for operation will become the responsibility of the Contractor and shall be maintained for the duration of the contract in accordance with the routine IMP, the routine IMP repair limit, and the terms of this contract.

All systems found to be in operational condition but needing minor repairs shall be accepted into the routine IMP by the Contractor exclusive of those

Contractor provides inspection and acceptance report in a timely manner.

Contractor provides repair and modification list including cost estimate for each system need repair.

Item

Title Performance Objective Related Information Performance Standard

IMP all systems found to be operable and that meet OEM specifications. The Contractor shall provide a complete list of repairs / modifications required before the system can be accepted into the Contractors routine IMP program. Each report shall be complete with cost estimate for repairs suggested by the Contractor. Submit Per section F.

minor repairs reported to the Contracting officer. When the minor repairs have been completed they will also be part of the routine IMP.

Fire protection systems that are operable but otherwise do not meet current fire protection standards (because of change of building use or because of the system age) shall be accepted into the routine IMP. In these cases the Contractor will bear no responsibility for up-grade of the systems, and will only be required to maintain the systems in its current condition of operation. As noted in the inspection report to the Contracting Officer.

Systems that are non-operable due to needed repairs / modifications shall be accepted into the routine IMP as soon as repairs / modifications have been completed.

The Government at its sole discretion will have the option to have all repairs / modification completed through this contract, through other government contracts, or through Government forces. The Government may also choose to not have repairs / modifications completed and to withdraw any effected system from this contract.

The Contractor shall place inspection tags on all systems identifying when the inspection was completed and when the next one is due.

Item

Title Performance Objective Related Information Performance Standard

3.1.1.1 Provide

Complete Inventory Base Year Only

As each system is tested the Contractor shall record a complete inventory of each system

The inventory shall provide all available information on each system inspected to include but not be limited to: Building

System inventory is recorded and provided to Contracting officer.

by building and providing a copy of that information to the Contracting Officer, and

FSC.

number, System location, System type, System manufacturer, number of sprinkler heads, number of pull stations, number of detectors, number of alarm bells or type of notification, chemical used, cylinder size and number of cylinders.

Per section F

3.1.1.2 Update

Inventory as needed

The Contractor shall maintain a complete inventory of all systems on contract and update that inventory as individual units are repaired, replaced, updated, or deleted / removed.

Provide to Contracting officer as needed.

The inventory format is to be approved and/or provided by the Contracting Officer prior to final submission.

Inventory is maintained current and updated as changes are made.

Per Section F

3.1.2 Fire Protection

Systems periodic inspection and service

Within the IMP the Contractor shall be responsible for:

Tracking and executing all periodic service tasks as called for in UFC 3-601-02 up to required 5 year service tasks.

Fire Protection Systems periodic inspection and service frequency as specified in UFC 3-601- 02.

If the Contractor becomes aware that a long term inspection or test is due they shall inform the Contracting Officer in a timely manner so those events can be ordered and completed in a timely manner to maintain system certification.

It shall be the Contractors responsibility to work with Government property managers to help identify when 5 year and beyond service events are due to be performed based on field records, Contractor records, and equipment age.

When 5 year inspection / service and beyond is required the Government will order that work to be performed under the IDIQ portion of this contract.

All inspections, tests and services are completed within a timely manner and are done in accordance with the guiding documents.

The Contracting Officer is informed of long term events that are due to be performed.

Item

Title Performance Objective Related Information Performance Standard

Provide a list of required 5 year and beyond, inspections that need to be performed per section F.

Item

Title Performance Objective Related Information Performance Standard

4 IDIQ Work IDIQ work maybe ordered utilizing a Task order in accordance with the PROCEDURES FOR

ISSUING ORDERS

clause in section G. The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

Refer to IDIQ ELINs for task listings, descriptions and related requirements. All periods of performance are measured from issue date of order to acceptance of the work. Performance Standards for IDIQ work will be the same as those in Spec Item 3 where applicable.