Amelia County Elementary School Site Improvements - Prebid Questions.pdf
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- Solicitation number
- 56878
- Issued by
- Amelia County, Virginia
About this file
This document is a list of pre-bid questions and responses regarding the Amelia County Elementary School Site Improvements project. The project involves site work to extend the paved portions of the carpool lines and bus loop at the Amelia County Elementary School. A non-mandatory pre-bid conference was held on January 26, 2024, and bids are due by February 8, 2024. The contract will be awarded to the successful bidder, and the project must be completed according to the specified schedule.
The document provides clarification on various aspects of the project, including the required backfill material for the detention system, the need for a HDPE liner, the disposal of excess excavated material, the inclusion of allowances in the Alternate Bid Price, and the responsibility for background checks and utility relocations. It also addresses questions about the existing lighting fixtures, the need for a temporary office trailer, the basis for award, and the availability of a geotechnical report. The lighting specifications and requirements for grounding light poles are also provided.
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Amelia County Elementary School Site Improvements
Pre-Bid Questions – 2024-02-01
1. The detention system details provided on sheets C012 and C013 reference multiple types of backfill materials (i.e. granular material, aggregate, and flowable fill). Due to the unknown soil classification of the existing soils, please clarify if the bidder is to assume the existing onsite excavated material is acceptable backfill material of the detention systems, or if the bidder should assume aggregate backfill material will be required.
a. Bidder should assume aggregate backfill material will be required.
2. The detention system details provided on sheets C012 references a 20 mil HDPE Liner over the pipe, please confirm if the liner will be required.
a. Liner is not required
3. Part C Item 1 of the bid form references on-site disposal of additional excavation, however Spec
Section 31 2000 part 3.23 B states excess materials are to be disposed of offsite. Please confirm if any excess excavated material can remain on site or if all excess excavated material should be disposed of offsite?
a. Excess excavated material is to be disposed of offsite
4. Please confirm if the Alternate #1 Bid Price is to include Part B Lump sum allowances + Part C
Quantity Allowances in addition to the lump sum price for Alternate #1. The allowances for Part
B and Part C would be included in both the Total Base Bid as well as the Alternate Bid Price.
a. Lump sum allowances are intended to include both base and alternate bid.
5. Will background checks and badges be required for all personnel working on site per Spec
Section 1.07A/B? If so, who is responsible for the cost of background checks and badging?
a. Background checks are required for personnel on site. Bidder should assume responsibility for background checks.
6. If the cost of the Fire lane Striping and Signage is more than the $1200 lump sum allowance, who will be responsible for the additional cost?
a. Owner shall be responsible.
7. The anticipated project schedule does not align with the typical landscape planting season.
Please confirm if landscaping is required to be planted prior to the fixed project completions date or if it will be acceptable to install landscaping in the fall after the project completion date?
a. Please bid landscaping as required during project schedule. Landscaping may not be required for substantial completion. Any planting done after the project schedule shall be coordinated with Amelia County Public Schools and may require weekend installation.
8. On sheet C300 there is a call out for “relocate utility box”. Please confirm if this is the contractor’s responsibility or the owner’s responsibility. If this is the contractor’s responsibility, please define the type of utility and scope of work associated with relocating this box and incoming/outgoing utilities.
a. Contractor is responsible for coordination of relocating utilities. Owner is responsible for the cost.
9. Please clarify if the existing light fixtures in the base bid area are interconnected outside of the building underground to the light fixtures in outlined Alternate 1 area or if the fixtures in outlined area Alternate 1 have a separate home run conduit ran below building slab to the panel. Please provide the existing lighting as-built information if available.
a. As-built drawings are included for reference only. As-built drawings represent the design intent of the original construction of the existing building and accuracy is not guaranteed. Bidder shall remain responsible for locating existing utilities prior to commencement of work.
10. Will there be different/multiple light fixtures used? It looks like there are several selections regarding the specifics. Can you specify the performance package, lighting color, distribution type, and voltage?
a. RSX1 LED P3 40K R3 480 SPA DDBXD
11. Is the intent of the contract to have the contractor provide the owner with a temporary office trailer?
a. County/Owner offices will not be required to be provided by the bidder. Bidder should consider the trailer requirements for their day to day operations. Regular OAC meetings may be coordinated by Amelia County, but day to day conferences or meetings may need to occur at the jobsite trailer.
12. Can the basis for award be clarified? Is it possible for Alternate 1 to be awarded without the base bid being awarded?
a. The base bid is required for award. Alternate 1 cannot be awarded without Base Bid.
13. Is there a geotechnical report for the project available?
a. No
14. The drawing does not specify the height that the new poles should be. Please advise.
a. Pole bases are 3’-0”. Poles are 17’-0”, for a fixture height of 20’-0”
15. Please provide grounding requirements for light poles if applicable
a. Light poles are not required to be grounded.
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