Town of Killingly

WPCF

Aluminum Security Gate and Automated Access Control

31 Wauregan Road

Killingly Ct 06239

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Information for Bidders

Bid Proposal

Contract

General Requirements/Specifications

Brian Palaia

Town Manager

August 2026

Engineering/WPCF/RFP/Aluminum Security Gate

LEGAL NOTICE FOR

Town of

KILLINGLY CONNECTICUT

172 Main Street

Killingly Connecticut 06239

Notice to Contractors:

Sealed bids for supplying labor, equipment and services required for the following project will be received by the Town of Killingly, Connecticut at the Office of the Town Engineer, Killingly Town Hall, 172 Main Street Killingly, CT. 06239, until 10:00 AM, Tuesday, September 8. 2026, after which time they will be publicly opened and read in the Town Meeting Room of the Killingly Town Hall located at 172 Main Street Killingly Connecticut 06239.

Attendance at the mandatory pre-bid site walk is required in order to be eligible to submit a proposal. Contractors who do not attend the site walk will not be permitted to bid on this project.

The site walk will be held at 10:00 AM on Tuesday, August 18, 2026, at the Killingly Water Pollution Control Facility, 31 Wauregan Rd, Killingly CT.

Aluminum Security Gate & Automated Access Control

The Town of Killingly hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, any disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation, and that they will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an award.

Specifications for the above project may be examined in the Killingly Engineering Office located at 172 Main Street or the Towns website www.killingly.gov/departments/finance/pages/bids_and_rfps.php or the CTSource website https://portal.ct.gov/DAS/CTSource/ctsource. Only one unaltered proposal will be submitted to the Town.

All bidders are required to inform themselves fully of the conditions relating to supplying the equipment specified, construction and labor under which the work will be or is now being performed. The Contractor shall employ, as far as possible, such methods and means in the carrying out of this work and will not cause interruption or interference with any other Contractor.

Note: A Surety Company Bid Bond, for 10 % of the amount of the bid must accompany each proposal; a certified check made out to the Town of Killingly will be accepted.

The Town of Killingly reserves the right to reject any or all bids, to waive informalities and technical defects, and to award a contract, if at all, to the lowest responsible and qualified bidder as determined by the Town of Killingly, in its sole discretion to be in the Town’s best interests.

Request for Proposal (RFP)

Town of Killingly, Connecticut 172 Main Street, Killingly, CT 06239

Project: Aluminum Security Gates and Automated Access Control Bid Opening Date/Time: 10:00 AM, Tuesday, September 8, 2026 Location: Killingly Town Hall, Town Meeting Room, 172 Main Street, Killingly, CT 06239

1. Introduction

The Town of Killingly, Connecticut (“Town”) invites sealed proposals from qualified contractors for the removal of existing gate systems and the furnishing and installation of new aluminum security gates with associated hardware and automated access control at Killingly Water Pollution Control Facility, 31 Wauregan Rd, Killingly, Connecticut.

The work includes removal and disposal of existing gate (G1) and hardware, installation of new aluminum gate assemblies, posts, hinges, locking mechanisms, safety devices, electrical components, and an automatic gate opener system capable of remote operation via a secure phone application with administrator control functionality. The locations of G1 and G2 are shown in the attached photographs.

This RFP also includes two alternate bid items for the Town’s consideration:

Alternate Bid No. 1: Furnishing and installation of a walk-through lockable gate directly adjacent to the automatic gate, including all required posts, hinges, latching/locking hardware, and related components necessary for a complete and functional installation.

Alternate Bid No. 2: Removal and replacement of the additional existing gate identified as Gate (G2), including associated hardware and all materials, labor, and equipment necessary to provide a complete and functional replacement gate installation.

The Town reserves the right to award the base bid only, the base bid with one or more alternate bid items, or to reject any or all bids, whichever is determined to be in the best interest of the Town.

The intent of this project is to provide a fully functional, durable, and code-compliant automated gate system that enhances facility security, improves operational efficiency, and allows controlled access management through modern remote access technology.

2. Contractor Qualifications

Minimum of five (5) years of experience installing automated gates of this type in a municipal setting.

Demonstrated experience with automated gate operators, safety devices, and mobile/app-based access control platforms.

Licensed electrical contractor in the State of Connecticut for all electrical connections and system integration work.

Demonstrated experience installing systems requiring secure remote access, user administration, and electronic access controls.

Three (3) comparable municipal, utility, secured facility, or industrial references documenting successful project completion.

OSHA-certified personnel with current training documentation.

Experience working in active municipal or utility facilities where maintaining security and continuous operations is required.

3. Preparation and Submission of Proposals

The Proposal must be made upon the forms contained herein. The blank spaces in the Proposals must be filled in correctly where indicated. The Bidder must state, both in words and in numerals, written or printed in ink, the prices for which he proposes to do each Item of the work contemplated. In case of discrepancy between the words and the numerals, the words shall govern.

Ditto marks are not considered writing or printing and shall not be used. The Bidder shall sign their Proposal correctly. If an individual makes the Proposal, their name and post office address must be shown. If made by a firm, partnership, or corporation, the Proposal must be signed by an official of the firm, partnership, or corporation authorized to sign contracts, and must show the post office address of the firm, partnership, or corporation.

Sealed proposals will be received by 10:00 AM, Tuesday, September 8, 2026, at the Office of the Town Engineer, Killingly Town Hall, 172 Main Street, Killingly, CT 06239.

Proposals received after this time will not be accepted.

Proposals will be publicly opened and read aloud immediately following the deadline in the Town Meeting Room.

Each proposal must be submitted in a sealed envelope clearly marked:

“Aluminum Security Gates and Automated Access Control” [Name of Bidder]

If sent by mail, the sealed proposal must be enclosed in a separate mailing envelope addressed to:

Director of Engineering, Town of Killingly, 172 Main Street, Killingly, CT 06239.

4. Familiarity of the Work

Each Bidder shall fully inform themself prior to bidding as to existing conditions and limitations under which the work is to be performed and shall include in their bid a sum to cover the total cost of items necessary to perform the work as set forth in the Contract Documents.

No allowance will be made to a Bidder because of lack of such examination or knowledge. The submission of a bid will be considered as conclusive evidence that the Bidder has conducted such an examination.

There is no expressed or implied agreement that the character of the material(s) has been correctly indicated, and the Bidder is cautioned to consider that condition affecting the work may differ from those indicated.

The Town assumes no responsibility whatsoever with respect to ascertaining for the Contractor such facts concerning physical characteristics at the site of the project.

The Contractor agrees that he shall make no claim for and has no right to additional payment or extension of time for completion of the work, or any other concessions, because of any interpretations or misunderstanding on his part of this Contract, or because of any failure on their part to fully acquaint himself with all conditions relating to the work

5. Qualification of Bidders

A Bidder shall be a Contractor who is experienced in projects of this type. The Proposal shall contain adequate proof of the qualifications of the Bidder to perform, in a satisfactory manner and within the time specified, all the work covered by the Specifications. This proof shall be fully recorded on the pages titled “References”, which shall become part of the Proposal.

6. Disqualification of Bidders

More than one proposal from an individual, firm, partnership, corporation, or an association under the same or different names will not be considered. Reasonable grounds for believing that any Bidder is interested in more than one proposal for the work contemplated will cause the rejection of all proposals in which such Bidder is interested. Any or all proposals in which such Bidder is interested will be rejected if there is reason for believing that collusion exists among the Bidders;

and all participants in such collusion will not be considered in future proposals for the same work.

Proposals in which the prices are obviously unbalanced may be rejected. No Contract will be awarded except to competent Bidders capable of performing the class or work contemplated.

7. Site Walk

Attendance at the mandatory pre-bid site walk is required in order to be eligible to submit a proposal. Contractors who do not attend the site walk will not be permitted to bid on this project.

The site walk will be held at 10:00 AM on Tuesday, August 18, 2026, at Killingly Water Pollution Control Facility, 31 Wauregan Rd, Killingly CT.

8. Contract Term o The initial term of the agreement shall be 150 consecutive calendar days, commencing on the first day following full execution of the Contract by the Town and the Contractor.

o All bidders are required to inform themselves fully of the conditions relating to supplying the equipment specified, construction and or labor under which the work will be or is now being performed. The Contractor shall employ, as much as possible, such methods and means in the carrying out of this work and will not cause interruption or interference with any other Contractor.

9. Withdrawal of Proposals

If a Bidder wishes to withdraw their Proposal, they may do so before the time fixed for the opening of bids by communicating their purpose to the Director of Engineering. Upon such notice, the Proposal will be handed to them unopened.

10. Execution of Contract

The party to whom the Contract is awarded, or their authorized representative, will be required to attend at the office of the Town Engineer, Town of Killingly with the sureties offered by them, and a current certificate of Corporate good standing issued by the Office of the Secretary of State in which the corporation is incorporated, and execute the Contract within ten (10) days from the date of the award. If the party entering into this contract is a corporation, a Corporate Resolution duly executed by the president and Secretary of the Corporation authorizing the Corporation to enter into this Contract shall be provided. In case of failure or neglect to do so, the Town may, at its discretion, determine that the Bidder has abandoned the Contract and thereupon the Proposal and acceptance shall be null and void, and bid security accompanying the Proposal shall be forfeited as liquidated damages to the Town. If the party entering into this contract is a partnership, a partnership resolution duly executed by a majority of the general partners authorizing the partnership to enter into this contract shall be provided.

By submitting a bid, the bidder affirmatively represents and agrees that it will execute the attached form of contract, attached hereto as Appendix J without condition, exception, or qualification.

11. Bonds

All Bonds shall be in the forms prescribed by Law or Regulation and be acceptable to the Town.

Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State of Connecticut.

Bidder shall provide evidence that Surety Company is licensed to conduct business in the State of Connecticut. A certified check will be accepted in place of a bid bond.

A Bid Bond in the amount of 10% of the respondents bid is required.

If awarded a contract, the successful bidder shall provide 100% labor and materials payment bond and 100% performance bond from a surety authorized to issue bonds in the State of Connecticut and acceptable to the Town at no additional cost to the Town.

12. Responsibility of the Contractor

Attention is hereby particularly directed to the provisions of the Contract and Specifications whereby the Contractor shall be responsible for any loss or damage that may happen in the work, or any part thereof, during its progress and also whereby the Contractor shall make good any defects for faults that may occur within one (1) year after date of final estimate. They shall indemnify and save harmless the Town and WPCF from any damages or costs to which they may be put by reason of injury to the person or property of another resulting from negligence or carelessness in the performance of the work under this Contract.

13. Insurance – See Form of Contract for Insurance Requirements

14. Care and Protection of Property

The Contractor shall take particular care to avoid damages to all private and public property. They shall make good any damages to the satisfaction of the Inspector. There shall be no additional compensation for the repair or restoration of private or public property.

15. Sales Tax

Certain materials and suppliers incorporated in the work of this project are exempt from Connecticut Sales Tax. The Bidder shall familiarize themself with current regulations of the State Tax Department. The tax on materials or supplies exempted by such regulations shall not be included as part of the bid. The Town will furnish the successful Bidder a sales tax exemption number.

16. Compliance with Federal and State Regulations

The Contractor shall be responsible for full compliance with any Federal and/or State laws, regulations and standards.

17. Permits

All licenses and permits for complying with any applicable Federal, State, and Municipal laws, codes and regulations in connection with the prosecution of the work shall be obtained by the Contractor, at no additional cost to the Town. Any permits issued by the Town will be at no cost to the Contractor.

18. Approval of Sub-Contractors

The Contractor shall submit a list of all subcontractors intended to perform work on the project.

For each subcontractor, the Contractor shall submit: (1) type of work to be performed, (2) certificate of insurance, (3) fully executed Municipal CLA-12 form. The Town reserves the right to approve or reject any and all subcontractors when deemed in the best interest of the Town. All subcontractors must be approved prior to commencing work.

19. Liquidated Damages

Time is of the essence in the completion of this project. The contractor acknowledges that the Town will incur additional administrative, operational, and public service costs if the project is not completed within the time specified in the contract.

Accordingly, the contractor agrees to pay the Town, as liquidated damages and not as a penalty, the sum of Five Hundred Dollars ($500.00) per calendar day for each day beyond the contractual Substantial Completion Date that the work remains incomplete.

This amount shall be deducted from the final payment due to the contractor. The assessment of liquidated damages does not preclude the Town from pursuing additional remedies as provided by law or contract.

20. Proposal and Performance and Payment Guarantee (Bid Bond, Labor and Materials Payment Bond, and Performance Bond)

No proposal will be considered unless accompanied by a certified check in U.S. dollars or bid bond using an insurance company licensed to do business in the State of Connecticut in an amount equal to at least ten percent (10%) of the amount of the bid and payable to the order of the Town, said check or bid bond to be returned to the Bidder unless forfeited as hereinafter stipulated. Such checks or bid bonds will be returned to all bidders within five (5) days after the execution of the Contract and the furnishing of the required by the successful Bidder.

If awarded a contract, the successful bidder shall provide 100% labor and materials payment bond and 100% performance bond from a surety authorized to issue bonds in the State of Connecticut and acceptable to the Town at no additional cost to the Town.

21. Equal Opportunity The Town hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, any disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation, and that they will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an awarded contract.

22. Availability of Documents

Specifications, bid forms, and contract documents may be obtained from:

Town of Killingly website:

www.killinglyct.gov/departments/finance/bids_and_rfps.php

CTSource website: https://portal.ct.gov/DAS/CTSource/ctsource Office of the Director of Engineering, Killingly Town Hall, 172 Main Street, Killingly, CT

06239

23. Addenda and Interpretations

No interpretations of the meaning of the Specifications, or other pre-bid documents will be made to any Bidder orally.

Every request for such interpretation shall be in writing, addressed to the Director Engineering, 172 Main St. Killingly, Connecticut 06239. To be given consideration, such requests must be received at least ten (10) days prior to the date fixed for the opening of bids. Any and all such interpretations and any supplemental instructions will be in the form of written addenda to the specifications, which, if issued, will be posted on the Town Website and the CTSource website not later than four (4) days prior to the date fixed for the opening of bids. Failure of any Bidder to receive any such addendum or interpretations shall not relieve such Bidder from any obligation under his bid as submitted. All addenda so issued shall become part of the Contract Documents.

24. Right to Reject

The Town reserves the right to reject any or all proposals if they show any omission, alteration of form, additions not called for, conditional proposals, waive informalities, and award a contract, if at all, to the lowest responsible and qualified bidder deemed to be in the best interests of the Town.

25. Contact Information

For questions or site access:

Joseph Couture: Assistant Plant Superintendent Email: wpcf@killinglyct.gov Phone: (860) 779-5360

Attachments (Included in Full RFP Package)

Appendix A - Scope of Work Page 11

Appendix B - Information for Bidders Page 21

Appendix C - Proposal & Bid Forms Page 22

Appendix D - Non-Collusion Affidavit Page 25

Appendix E - References Page 27

Appendix F - General Requirements & Specifications Page 29

Appendix G - Testing & Commissioning Procedures Page 34

Appendix H - Minimum Cybersecurity Standards for Procurement Page 41

Appendix I - Acknowledgement of Addenda Page 44

Appendix J - Form of Contract Page 45

Attachment – Gate locations Page 55

Appendices – Technical Sections

Appendix A – Scope of Work

Aluminum Security Gates & Automated Access Control System

A.1 Purpose

The purpose of this Scope of Work is to define the requirements and responsibilities for the safe, reliable, and compliant removal of existing gate systems and installation of new aluminum security gates with automated access control at designated Town facilities.

The project is intended to enhance site security, improve operational efficiency, and provide controlled access through a modern automated gate system operated via a secure mobile phone application with administrator-level management capabilities.

A.2 Scope of Services

The selected Contractor shall furnish all labor, tools, equipment, materials, and incidentals necessary to complete the following work items:

Remove existing gates, posts, hardware, operators, and related components.

Properly dispose of removed materials in accordance with applicable regulations.

Protect adjacent fencing, utilities, pavement, and structures during removal and installation.

Furnish and install new heavy-duty aluminum security gates sized to match existing openings

(Contractor to field verify dimensions).

Install new gate posts, latching hardware, and structural anchoring systems designed for long-term durability.

Provide corrosion-resistant materials suitable for New England weather conditions.

Furnish and install a commercial-grade automatic gate operator system sized appropriately for gate weight and duty cycle, on main entrance gate (G1).

Provide safety features including obstacle detection, auto-reverse functionality, manual override, and emergency release.

Install photo-eye sensors, safety edges, and warning devices as required to meet UL 325 safety standards.

Provide fire department emergency access provisions compliant with local fire code requirements.

Provide a secure access control system capable of operation via smartphone application (iOS and Android compatible).

System shall include administrator functionality allowing:

o User access control and permission levels o Remote open/close capability o Scheduling and timed access o Activity logs and access history o Management of multiple users and administrators

Provide secure cloud-based or network-based operation with encrypted communications.

Provide all electrical wiring, conduit, grounding, disconnects, and surge protection required for operation.

Coordinate power connections with the Town.

Install weatherproof enclosures and components rated for outdoor use.

Coordinate inspections and final acceptance with Town personnel.

Perform system testing, commissioning, and operational verification.

Provide training to Town staff on system operation and administrative controls.

Provide as-built drawings and final documentation upon completion.

Site locations are attached to this RFP.

The Town reserves the right to reject any or all proposals if they show any omission, alteration of form, additions not called for, conditional proposals, waive informalities, and award a contract, if at all, to the lowest responsible and qualified bidder deemed to be in the best interests of the Town.

A.2 Scope of Services - Electrical Power Responsibility

The Town will be responsible for running the necessary electrical power feed to a junction box located nearest to the gate control area, as determined by the Town.

The Contractor shall be responsible for all electrical work from the Town-provided junction box to the gate operator, control panel, access control equipment, safety devices, and all related components necessary for a complete and operational system.

The Contractor shall verify the location, condition, voltage, and adequacy of the Town-provided junction box prior to installation. Any additional wiring, conduit, disconnects, grounding, surge protection, weatherproof enclosures, or connections required beyond the junction box shall be included in the Contractor’s bid.

A.3 Documentation and Reporting

The Contractor shall maintain detailed records of all project activities and provide regular updates to the Town’s Engineer or their designee.

1. Daily Reports

Summary of manpower, equipment, and work performed.

Weather conditions and site observations.

Notation of any delays or issues impacting schedule.

2. Testing and Inspection Reports

Functional testing results of gate operation and safety devices.

Verification of mobile application connectivity and administrator functionality.

Manufacturer start-up certification where applicable.

3. Final Documentation Package

As-built installation drawings.

Operation & Maintenance (O&M) manuals.

Access control system administration guide.

Equipment warranties.

Copies of permits and inspection approvals.

All documentation shall be submitted electronically in PDF format and one bound hard copy upon project completion.

A.4 Health and Safety

The Contractor shall maintain the highest standard of health and safety during all phases of the work.

1. Compliance

All work shall conform to OSHA 29 CFR 1910 & 1926, applicable state and local regulations, and UL safety requirements for automated gate systems.

2. Personal Protective Equipment (PPE)

Proper PPE shall be worn at all times.

3. Lockout/Tagout (LOTO)

Electrical work shall follow written LOTO procedures.

4. Traffic & Site Safety

Where work impacts access roads or pedestrian areas, proper barriers, signage, and traffic control measures shall be implemented.

5. Incident Reporting

Any accident, near-miss, or property damage shall be reported immediately and followed by a written report within 24 hours.

6. Site Cleanliness and Housekeeping

The Contractor shall maintain a clean and hazard-free work environment.

7. Town Oversight

The Town reserves the right to suspend work if safety violations are observed.

Repeated violations may result in termination for cause.

A.5 Performance Standards

The Contractor shall ensure that all work meets the following minimum performance standards:

1. System Operation

Gates shall operate smoothly and reliably under normal and peak conditions.

Automated operation shall function without obstruction or erratic movement.

Mobile app control and administrator functions shall operate reliably.

2. Workmanship

Installation shall be neat, professional, and consistent with industry best practices.

Gates shall be properly aligned and securely mounted.

3. Safety Performance

Obstacle detection and auto-reverse features shall function properly.

All safety devices shall be tested and operational.

4. Environmental Durability

System components shall withstand temperature extremes, precipitation, and winter conditions.

All enclosures and seals shall maintain weather resistance.

5. Warranty and Reliability

Contractor shall warrant labor and workmanship for one (1) year from final acceptance.

Defects discovered during the warranty period shall be corrected at no additional cost to the Town.

6. Post-Installation Support

Contractor shall provide assistance during the initial operational period if needed.

Contractor shall remain available for troubleshooting during the warranty period.

7. Deficiencies

Any work not meeting these standards shall be corrected at no additional cost to the Town.

Failure to meet performance standards may result in withholding of payment until deficiencies are corrected.

A.6 Term of Contract

1. Contract Duration

The contract shall commence upon Notice to Proceed and remain in effect until Final Acceptance.

2. Construction Period

The Contractor shall achieve Substantial Completion within 120 calendar days from the Notice to Proceed unless otherwise approved.

Substantial Completion means:

Gates installed and operational Access control system functional Safety systems verified

Final Completion (including punch list and documentation) shall be achieved within 30 days after Substantial Completion.

3. Contract Term Limits

Any extension beyond the contract term must be approved through a written change order.

4. Warranty Period

Warranty shall begin upon Final Acceptance and extend for one (1) year.

A.7 Payment Terms

Schedule of Payments

Payment shall be made based on the work complete as determined by the Town:

Retainage

The Town will retain 5% until final acceptance.

Invoicing

Contractor shall submit invoices with supporting documentation.

All invoices are subject to verification and approval.

Final Payment

Final payment will be issued only after final inspection, acceptance, and submission of:

Warranties As-built drawings Operation manuals

Specifications

A.1.S Facility Access and Work Hours

1. Access

Access to the facility must be coordinated with the Killingly Water Pollution Control Facility (or designated Town representative) at least 48 hours in advance of mobilization.

Contractor shall maintain safe and continuous access for Town staff, emergency personnel, and authorized vehicles at all times.

Contractor is responsible for site security during construction and shall ensure gates, fencing, and barriers are properly secured at the end of each workday.

Temporary security measures must be provided when existing gates are removed.

2. Work Hours

Normal working hours shall be 7:00 a.m. to 3:00 p.m., Monday through Friday, excluding Town holidays.

Work outside these hours requires written approval from the facility Superintendent or their designee.

A.2.S Contractor Qualifications

All bidders must meet the following minimum qualifications:

1. Experience

Minimum five (5) years of experience installing commercial or municipal security gate systems and automated access control systems.

Demonstrated successful completion of at least three (3) comparable municipal, utility, or secured facility projects within the last five years.

2. Personnel

Supervisors and installers shall be trained in OSHA safety practices.

Personnel performing electrical work shall be properly licensed in Connecticut.

Project Manager shall have experience overseeing installation and commissioning of automated gate and access control systems.

3. Licensing and Insurance

Hold all licenses required by the State of Connecticut.

Maintain general liability, automobile, and worker’s compensation insurance in amounts acceptable to the Town.

4. References

Provide at least three (3) municipal or utility references familiar with the contractor’s workmanship, timeliness, and professionalism.

Failure to meet minimum qualifications may result in disqualification.

A.3.S Product Quality Requirements

All work and materials shall conform to the following technical specifications unless otherwise approved by the Town.

A. Gate System Requirements

Gates shall be fabricated from heavy-duty aluminum designed for commercial/municipal use.

Finish shall be powder-coated or anodized for corrosion resistance.

Gates shall be designed to match existing openings (Contractor to field verify dimensions).

o Gate 1 (G1) approximately 38-feet in length.

Structural supports and posts shall be engineered to resist local wind loads and operational stresses per applicable building codes.

Hinges, fasteners, and hardware shall be stainless steel or corrosion-resistant materials.

B. Automatic Gate Operator System

Provide a commercial-duty automated operator rated for the gate size, weight, and expected duty cycle.

System shall include:

o Soft-start and soft-stop operation o Obstructions detection and auto-reverse o Manual override capability o Emergency release during power failure o Weatherproof housing suitable for New England climate

C. Access Control & Mobile Application

Provide a secure access control system with mobile connectivity:

Smartphone app control (iOS & Android compatible).

Administrator-level control features including:

o User management and permission levels o Scheduled access windows o Remote open/close operation o Activity logs and access history o Multi-user and multi-admin capability

Secure encrypted communication and cloud-based or network-secured operation.

System shall remain operational during internet outages where feasible (local control fallback).

D. Electrical Requirements

Electrical work shall comply with NEC and Connecticut State Electrical Code.

Provide all wiring, conduit, grounding, disconnects, and surge protection required.

Conduit shall be PVC-coated rigid steel or rigid aluminum where exposed.

Install weatherproof enclosures and watertight fittings rated for outdoor service.

Contractor shall verify available power supply prior to installation.

E. Safety Systems

Provide photo-eye sensors and/or safety edge devices.

Install warning signage and audible/visual alerts where required.

System shall comply with UL 325 safety standards for automated gate systems.

F. Identification and Labeling

All electrical components and control devices shall be permanently labeled.

Labels shall correspond with final as-built documentation.

G. Environmental and Durability Requirements

Components shall be rated for outdoor service and operate in temperatures from -20°C to +50°C.

Enclosures shall maintain weather resistance and corrosion protection.

H. Testing and Acceptance

Perform functional testing witnessed by the Town’s Engineer or designee.

Verify gate operation, safety devices, and mobile app functionality.

Submit test results and operational verification documentation.

Final acceptance contingent upon successful testing.

I. Spare Parts and Documentation

Submit manufacturer cut sheets and O&M manuals for all equipment.

Provide replacement parts availability for a minimum of 10 years.

A.4.S Delivery and Acceptance Procedures

1. Delivery Coordination

Contractor shall coordinate delivery of gate components and equipment with the Town.

2. Receiving Inspection

Contractor shall inspect materials upon delivery.

Any damage or discrepancies shall be documented and reported within 24 hours.

Contractor is responsible for secure storage and protection until installation.

3. Installation Verification

Contractor shall verify structural mounting, alignment, electrical connections, and safety device installation prior to energization.

4. Functional Testing and Commissioning

Commissioning shall occur after installation and correction of punch list items.

Contractor shall demonstrate administrator setup and mobile application functionality.

5. Final Acceptance

Final acceptance will occur only after submission and approval of:

Test results As-built drawings O&M manuals Warranty documentation

A written Certificate of Final Acceptance will be issued by the Town.

6. Warranty Period

The Contractor shall warrant materials and workmanship for a minimum of one (1) year from final acceptance. The Contractor shall provide the manufacturer’s standard extended warranty.

A.5.S Termination for Cause

a. Right to Terminate

The Town reserves the right to terminate this Contract if the Contractor:

Fails to prosecute work diligently;

Disregards laws, ordinances, or instructions;

Fails to comply with safety or contract requirements; or Otherwise breaches contract terms.

b. Notice and Cure Period

The Town shall issue a written Notice to Cure.

Contractor shall have seven (7) calendar days to correct deficiencies.

Failure to remedy may result in termination.

c. Town’s Remedies Upon Termination

If terminated for cause:

The Town may complete the work by other means.

Additional costs may be recovered from the Contractor.

Contractor shall not be entitled to further payment until project completion.

d. Termination for Convenience

The Town may terminate the contract at any time without cause.

Contractor shall be paid for satisfactory work completed to date.

No compensation for anticipated profits.

Liquidated damages provisions, if applicable, remain enforceable.

Appendix B – Information for Bidders

B.1 Proposal Submission

1. Proposals must be submitted in sealed envelopes clearly marked:

“Aluminum Security Gates & Automated Access Control System”

[Name of Bidder]

2. Sealed proposals must be received by the Office of the Town Engineer, Town of Killingly, 172 Main Street, Killingly, CT 06239 no later than 10:00 AM, September 8, 2026.

3. Late proposals will not be considered.

B.2 Work Locations

Killingly Water Pollution Control Facility, 31 Wauregan Rd., Killingly CT

B.3 Proposal Contents

Each submission must include:

Completed Bid Form (Appendix C) Bid Bond or Certified Check in the amount of 10% of the bid Non-Collusion Affidavit (Appendix D) References (Appendix E) Any additional supporting documentation required

B.4 Award of Contract o The contract will be awarded to the lowest responsible and qualified candidate, provided it is in the Town’s best interest.

o The Town reserves the right to reject any or all bids or waive informalities.

o If awarded a contract, the bidder represents that it will execute the attached form of contract included in Appendix J without, condition, modification of exception.

Appendix C – Proposal & Bid Forms

C.1 Bid Schedule

All proposals must be submitted using the forms provided in Proposal & Bid Form, and must include:

Base Bid.

Proof of bonding capability and insurance.

List of subcontractors (if applicable).

Unsigned or incomplete bid forms will be rejected as non-responsive.

C.2 Signature & Acknowledgment

Bids must be signed by an authorized officer of the company and include acknowledgment of receipt of all addenda.

Proposal & Bid Form

Town of Killingly – Water Pollution Control Facility

Aluminum Security Gates & Automated Access Control System

Bidder Information

Company Name ___________________________________________ Address ___________________________________________ Contact Person ___________________________________________ Phone ___________________________________________ Email ___________________________________________

Schedule of Prices

Service Description Description Cost in $ Cost in words

Base Bid (G1) Removal / disposal & installation of new aluminum security gates & automated control system. Town shall provide power to a junction box nearest the gate control area. Contractor shall provide all electrical work from the junction box to the complete gate system.

Alternate Bid No. 1 Furnish and install one lockable pedestrian walk-through gate directly adjacent to the automatic gate, including posts, hinges, lockable hardware, anchoring, restoration, and all labor/materials necessary for a complete installation.

Alternate Bid No. 2 Remove and replace Gate 2 (G2), approximately 92 feet (two 46 ft sections) in length, with new heavy-duty aluminum gate assemblies, lockable hardware, anchoring, restoration, and all labor/materials necessary for a complete installation

The Town reserves the right to accept or reject Alternate Bids at its sole discretion and to award the Base Bid with or without the Alternate Bids, whichever is determined to be in the best interest of the Town.

Bidder Certifications

1. The undersigned agrees to furnish all labor, materials, equipment, and services required in accordance with the bid documents.

2. The undersigned has examined the specifications, site, and conditions of work, and submits this proposal fully informed.

3. The bid is valid for sixty (60) days from the date of opening.

Total Bid Amount: $ ___________________

Total Bid Amount in Words: ____________________________________________________

It is understood that the written total of bid items in words will control, by any contract which may be awarded arising from this bid. It is further understood that the unit price will control payment to the bidder. (Ie. The bidder will be paid for the work performed). The Town reserves the right to disseminate and calculate the bids in whatever manner they see fit that will be in the best interest of the Town.

Signature of Bidder: _____________________________

Appendix D – Non-Collusion Affidavit

Each bidder shall submit a signed affidavit stating:

1. The proposal is genuine and not made in the interest of any other bidder.

2. The bidder has not colluded with any other bidder to fix prices or restrict competition.

A sample affidavit form will be provided for bidder completion.

NON-COLLUSION AFFIDAVIT

This Affidavit must be completed, notarized and attached to your Bid Proposal. Failure to do so will result in the rejection of your Bid. A separate Affidavit must be submitted by each principal of a joint venture.

Project Name. _________________________________________________________________________

Federal Aid Project No. _________________________________________________________________

City/Town. ___________________________________________________________________________

Description of Project: ____________________________________________________________

I, , acting in behalf of (Name of Party Signing Affidavit)

Of which I am (Person, Firm, Association, Corporation or Organization) the , submitting a bid for the above project, certify and affirm in (Title of Person) accordance with Section 112© of Title 23, U.S. Code Highways that

(Person, Firm, Association, Corporation or Organization) has neither directly or indirectly entered into any agreements, participated in any collusion or otherwise taken any action in restraint of free competitive bidding in connection with such bid. False statements made herein may be subject of criminal prosecution.

Name of Corporation or Firm

Signature and Title of Official Making the Affidavit

Subscribed and sworn to before me, this day of ____________________________, 202_.

Notary Public/Commissioner of the Superior Court

My Commission Expires

Appendix E – References

Each bidder must provide:

1. A minimum of three (3) references for municipal or utility references familiar with the contractor’s work quality, timeliness, and professionalism.

2. References must include:

o Organization name o Contact person o Address, phone number, and email o Contract terms and description of services performed

References

Aluminum Security Gates & Automated Access Control System

The Bidder is required to fill out the following form to enable the Owner to make inquiries and judge as to the Bidder's experience, skill, available financial resources, credit, and business standing.

1. Number of years the bidder has been in business with municipal contracts:

2. List of three Facilities of similar nature that the Bidder has performed said services, including name, address, and telephone number of a reference for each municipality:

3. Has the Bidder ever failed to complete work awarded; if so, state where and why:

4. Does the Bidder plan to sublet any part of this work; if so, give details:

5. If applicable list equipment Bidder owns that is available for this contract:

6. List equipment Bidder plans to rent or purchase for this contract:

7. List name, address and telephone number for the following:

Surety:

Bank:

Bidder Signature

Name:

Title:

Appendix F – General Requirements & Specifications

Aluminum Security Gates & Automated Access Control System

General Provisions

The Contractor shall furnish all labor, equipment, materials, supervision, and incidentals required for the removal of existing gate systems and installation of new aluminum security gates and automated access control equipment at the designated Town facility.

All work shall be performed in accordance with these specifications, approved drawings, manufacturer requirements, and standard industry practices for commercial and municipal security gate installations.

All materials, equipment, and workmanship shall meet or exceed applicable UL 325, NEC, NFPA, ASTM, ANSI, OSHA, and Connecticut State Building Code requirements.

The completed installation shall result in a fully functional, code-compliant, secure, and operational gate access system suitable for municipal facility use and capable of remote operation via a secure mobile application.

F.2 Submittals

The Contractor shall submit for Town review and approval:

Product data sheets and manufacturer specifications for gates, operators, access control system, safety devices, and electrical components.

Shop drawings showing gate dimensions, post foundations, operator placement, wiring routing, and mounting details.

Finish and coating specifications for corrosion resistance and outdoor durability.

Electrical schematics and power requirements.

Mobile access control system architecture and cybersecurity features.

Project-specific safety plan and installation procedures.

Proposed construction schedule, sequencing, and testing plan.

No materials or equipment shall be ordered or installed until submittals have been reviewed and approved in writing by the Town.

F.3 Materials

Gates shall be fabricated from heavy-duty aluminum designed for commercial or municipal use.

Gate finish shall be powder-coated or anodized for corrosion resistance.

Hardware, hinges, and fasteners shall be stainless steel or corrosion-resistant materials.

Gate operators shall be commercial-duty units rated for continuous service.

Safety devices shall comply with UL 325 requirements.

Electrical components shall be UL-listed and rated for outdoor service.

Conduit shall be PVC-coated rigid steel or rigid aluminum with watertight fittings.

Grounding and bonding shall comply with NEC Article 250.

Control enclosures shall be weatherproof and rated for outdoor service.

Components shall be rated for operation from -20°C to +50°C and high humidity environments.

Materials shall be supplied by reputable manufacturers with proven performance in municipal or industrial applications.

Replacement parts availability shall be guaranteed for a minimum of 10 years.

F.3a Alternate Bid #1 - Pedestrian Walk-Through Gate

As an alternate bid item, the Contractor shall furnish and install one lockable pedestrian walk-through gate directly adjacent to the automatic entrance gate. The pedestrian gate shall be installed to the side of the automatic gate in a location approved by the Town.

The alternate work shall include all labor, materials, equipment, posts, hinges, latch hardware, lockable hardware, anchoring, and restoration necessary to provide a complete and functional pedestrian access gate.

The walk-through gate shall be constructed of heavy-duty aluminum to match the material, finish, color, and general appearance of the automatic gate system. The gate shall be designed for commercial/municipal use and suitable for outdoor exposure and New England weather conditions.

The pedestrian gate shall include, at a minimum:

Lockable latch or lockset approved by the Town;

Heavy-duty hinges and corrosion-resistant hardware;

Gate posts and structural supports as required;

Proper alignment with adjacent fencing and automatic gate;

Ability to be secured when not in use;

Clearance and operation suitable for routine personnel access.

The Contractor shall field verify all dimensions and site conditions prior to fabrication and installation. The final location, swing direction, lock type, and hardware configuration shall be coordinated with and approved by the Town prior to installation.

F.3b Alternate Bid #2 – Replacement of Gate 2 (G2)

As an alternate bid item, the Contractor shall furnish and install replacement aluminum security gate assemblies for Gate 2 (G2), which is approximately 92 feet (46 ft sections) in length. The Contractor shall field verify all dimensions, existing conditions, post locations, clearances, grades, hardware requirements, and site limitations prior to fabrication or installation.

The alternate work shall include all labor, materials, equipment, removal, disposal, gate panels, posts, hinges, latching hardware, anchoring, alignment, restoration, and all appurtenances necessary to provide a complete and functional replacement gate system at G2.

The replacement G2 gate shall be constructed of heavy-duty aluminum suitable for commercial/municipal use and shall match the material, finish, color, and general appearance of the other gate systems installed under this project to the greatest extent practical.

Unless otherwise directed by the Town, G2 shall be a manually operated gate and shall include lockable hardware approved by the Town. If site conditions require multiple gate leaves or special hardware due to the length of the opening, the Contractor shall include such requirements in the alternate bid price.

The replacement of G2 shall not interfere with facility operations, emergency access, existing fencing, utilities, pavement, drainage, or access roads. The Contractor shall coordinate all work with the Town prior to removal of the existing gate and shall provide temporary security measures as necessary while the gate is removed or replaced.

The Town reserves the right to accept or reject this alternate bid item at its sole discretion.

F.3c Electrical Power Provided by Town

The Town shall provide the necessary electrical power feed to a junction box located nearest to the proposed gate control area. The exact location of the junction box shall be coordinated with the Town prior to installation.

The Contractor shall be responsible for extending power from the Town-provided junction box to all equipment supplied under this contract, including the automatic gate operator, control panel, access control system, safety devices, emergency access devices, and related appurtenances.

All wiring, conduit, grounding, bonding, disconnects, surge protection, weatherproof fittings, and final connections from the junction box to the gate system shall be provided by the Contractor and shall comply with the NEC, Connecticut State Electrical Code, manufacturer requirements, and all applicable laws and regulations.

The Contractor shall field verify all electrical requirements prior to ordering equipment or beginning installation. No additional compensation shall be provided for the Contractor’s failure to verify site electrical conditions.

F.4 Workmanship

Installation shall be performed by qualified personnel experienced in automated gate and access control systems.

Gates shall be properly aligned, balanced, and installed for smooth operation.

Wiring shall be neatly routed, protected, labeled, and secured.

Conduit runs shall be properly supported and sealed against moisture intrusion.

All hardware shall be torque-tightened per manufacturer specifications.

Foundations, anchoring, and mounting shall ensure long-term structural stability.

All work shall be inspected and approved by the Town prior to concealment or system activation.

F.5 Equipment and Tools

Contractor shall provide all equipment, tools, lifting devices, and test instruments necessary to safely perform the work.

Test instruments shall be calibrated within the previous 12 months.

Tools and equipment shall be maintained in safe working condition and subject to Town inspection.

Contractor shall…