38350_Aug_10_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) solicitation document issued by the Town of Killingly, Connecticut for the removal and installation of aluminum security gates with automated access control systems at the Killingly Water Pollution Control Facility (KPCF). The project encompasses removal and disposal of the existing Gate 1 and associated hardware, along with furnishing and installation of new aluminum gate assemblies, posts, hinges, locking mechanisms, safety devices, electrical components, and an automatic gate opener system capable of remote operation via a secure smartphone application with administrator control functionality. Two optional alternates are available: Alternate Bid No. 1 for a lockable pedestrian walk-through gate and Alternate Bid No. 2 for removal and replacement of Gate 2 (approximately 92 feet in length). The solicitation is open to all vendors without restrictions or set-asides. A mandatory pre-bid site walk is scheduled for August 18, 2026 at 10:00 a.m., with vendor questions accepted through August 23, 2026 at 3:30 p.m. EDT. Sealed proposals are due September 8, 2026 at 10:00 a.m. EDT. The contract term is 150 calendar days from Notice to Proceed, with Substantial Completion required in 120 calendar days and Final Completion in 150 calendar days, and a one-year warranty on labor and workmanship applies from final acceptance.

Bidders must submit a 10 percent bid bond or certified check with their proposal and, upon award, provide 100 percent labor and materials payment bonds and 100 percent performance bonds. Minimum qualifications require five years of experience installing automated gates in municipal settings, valid Connecticut electrical licensing, OSHA certification, and three comparable municipal references. Liquidated damages of $500 per calendar day apply for missed completion dates. Payment includes 5 percent retainage until final acceptance, with delivery on a Free On Board Destination basis. The Town will provide electrical power to a junction box, with the contractor responsible for all electrical work from that point forward. Project specifications and additional documentation are available on the Town of Killingly website and the CTSource portal. Contact information for inquiries is Tammy Laplante at 860-779-5360 or tlaplante@killinglyct.gov.