ALSO PWS 27 Aug 2025 Combined_.pdf

PERFORMANCE WORK STATEMENT FOR

AFRL Laboratory Support Operations (ALSO)

27 Aug 2025

TABLE OF CONTENTS

PART NUMBER & TITLE

Part 1 General Information Part 2 Definitions and Acronyms Part 3 Government Furnished Property, Equipment And Services Part 4 Contractor Furnished Items and Services Part 5 General Requirements Part 6 711 HPW Lab Specific Requirements Part 7 RQ Lab Specific Requirements Part 8 RX Lab Specific Requirements Part 9 RY Lab Specific Requirements Part 10 Applicable Publications Part 11 Technical Exhibits

PERFORMANCE WORK STATEMENT (PWS)

AFRL Laboratory Support Operations

PART 1

GENERAL INFORMATION

1. General. The Air Force Research Laboratory (AFRL) has a requirement for a contract to support the goals, objectives, and priorities to support the laboratory operations necessary to execute AFRL’s scientific and technology mission. The purpose of this PWS is to convey the type and scope of the efforts required for support. This contract shall not provide personal services, nor perform inherently governmental functions.

1.1. Scope. The contractor shall provide qualified supervision, personnel, and services required to support facility management, laboratory reconfiguration operations, and logistics support, encompassing all facility square footage assigned to AFRL Technical Directorates (AFRL/TD) at Wright-Patterson AFB, OH (WPAFB) and Ft. Sam Houston, TX (FSH). The four AFRL/TDs are identified throughout this document using the following names and office symbols:

711th Human Performance Wing

(711 HPW)

Materials and Manufacturing

(RX)

Aerospace Systems

(RQ)

Sensors

(RY)

1.2. Period of Performance. The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year is 12 months: 01/01/2027 through 12/31/2027.

Option 1 period of performance is 12 months: 01/01/2028 through 12/31/2028.

Option 2 period of performance is 12 months: 01/01/2029 through 12/31/2029.

Option 3 period of performance is 12 months: 01/01/2030 through 12/31/2030.

Option 4 period of performance is 12 months: 01/01/2031 through 12/31/2031.

Option to Extend Services is 6 months: 01/01/2032- 06/30/2032 (FAR 52.217-8)

1.3. Quality Assurance. The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s) based on Services Summary criteria from Technician Exhibit

(TE) _.

1.3.1. Performance Evaluation. Contractor performance is subject to surveillance by a Government Contracting Officer Representative (COR) to ensure compliance with this PWS to include performance quality. The Contractor shall comply with the following:

• Access. The Contractor shall permit the Contracting Officer (CO) or authorized representative access to all work areas, records, and data used in the performance of the contracted services. The Contractor shall provide support, and not interfere with the CO, CORs, state, federal, and other designated personnel in the performance of their official duties. Access shall be provided as soon as possible, but not to exceed one (1) workday after the request.

• Non-conformances. Contractor shall identify and control non-conformances through root cause analysis, corrective actions and preventive actions; focus on proactive identification and transparency of issues; and on eliminating the cause to prevent reoccurrence. Maintain records of non-conformities and corrective actions taken. Correct and provide response to all Government identified non-conformances in accordance with (IAW) time frames specified by the CO and/or the COR personnel. Contractor will be held financially responsible to purchase new material/equipment if damaged due to negligence or if work is not installed per code, workman-like manner, or as discussed with COR and user during site walk. This contract identifies two types of non-conformances: Minor and Major and all records of nonconformance and corrective actions will be documented in Contract Performance Assessment Ratings.

• Minor Non-conformance. A minor non-conformance is a non-conformance, which by itself does not adversely impact mission, safety of personnel and/or equipment, performance (quality), schedule (delivery), or cost. It normally does not increase risk to the Government. Minor non-conformances are typically low risk and are communicated through a Corrective Action Report (CAR) form with the minor box checked. Minor CARs are issued for any identified non-conformance; second notice minor CARs are issued for repeat non-conformances or failing to correct issues within a reasonable amount of time. Upon receipt of a minor CAR, the Contractor shall complete applicable sections and return it to the CO or COR, as specified, within the time specified in the notice. A formal corrective action plan is not required for minor CARs.

• Major Non-conformance. A major non-conformance is a non-conformance that adversely impacts (or has the potential to impact) mission, safety of personnel and/or equipment, performance (quality), schedule (delivery) or cost. This type of non-conformance increases risk to the Government and therefore has a risk assessment rating of moderate or high. An example of increasing risk would be a number of recurring minor non-conformances, which is an indication of inadequate preventive measures/actions and lowers the Government’s confidence that the Contractor can provide quality services on time and within costs. The CO will communicate major non-conformances on a CAR form with the major box checked. A suspense date for the Contractor’s corrective action plan will be included as well as a summary of the minor CARs, if any, that have proceeded this issuance. The Contractor shall be required to generate a formal corrective action plan for major CARs and that will address as a minimum:

• Action taken to fix the immediate problem

• Root cause analysis of the problem to determine cause

• Corrective action on the cause of the problem

• Actions taken to prevent recurrence

A CO will determine if Cure notice is required for unresolved non-conformance issues.

1.4. Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.5. Normal Hours/After Normal Hours/Emergency Response. The hours of operation are

Monday through Friday, between 0600 through 1800, except federal holidays. The contractor shall be required to perform duties outside the normal duty hours to include after hour floor maintenance and/or floor maintenance monitoring, after hour Facility Manager (FM) security recall, and at various stages of modification projects that are deemed to be excessively disruptive if conducted during normal duty hours. When the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings, the contractor will still be responsible for emergency work or support return to normal operations as directed by the COR. The contractor shall respond with the appropriate skill set for after normal duty hour emergencies within 2 hour of notification. The contractor may work, with prior approval of the COR, extended hours to ensure timely completion of work. However, the contractor shall perform work required under this contract during/within the duty hours established by each AFRL/TD. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.1. Base Closures. When the base is officially closed, work in support of the PWS at an alternative location (i.e. local offsite office, tele work, etc.) is authorized.

1.5.2. Essential Contractor Services. Pursuant to DFARS Clause 252.237-7023, Continuation of Essential Contractor Services, mission-essential functions are defined as those organizational activities that must be performed under all circumstances to achieve DoD component missions or responsibilities, as determined by the appropriate functional commander or civilian equivalent.

1.6. Place of Performance. The work to be performed under this contract will be performed at

WPAFB and FSH. The contractor shall be responsible for performing all specified work in this contract within the grounds and its buildings listed in Part 11, Technical Exhibit

(TE) 6.

1.7. Type of Contract. The government will award a contract to include Firm Fixed Price (FFP) Service Contract Labor Standards (SCLS) Labor (this is the basic IDIQ contract), Cost Reimbursable (CR) Overtime Labor, Other Direct Costs, and Travel. The contract will also include Construction task orders that will be individually priced with discrete periods of performance and awarded on a task orders basis downstream of the main service contract effort. This solicitation will result in one contract award to a single successful Offeror. The contract will address the laboratory support operations and construction requirements for the four AFRL/TD research laboratories listed in 1.1.

1.7.1. SCLS and CWRR Wage Determination for Service Calls: In instances where service calls are not clearly Construction Wage Rate Requirements or Service Contract Labor Standards maintenance (replacing broken windows, spot painting, or minor patching of a wall could be covered by either the Construction Wage Rate Requirements or the Service Contract Labor Standards) and require construction trade skills (i.e., carpenter, plumber, painter, etc.), the contractor shall prepare a labor estimate for the work in question using RSMeans (Cost Works) and submit to the COR for determination of which labor standard applies IAW DFARS 222.402- 70 Installation Support Contracts. Efforts determined to be subject to CWRR will be executed as firm fixed price task orders.

1.7.2. CLIN Structure. The following CLIN structure will govern the execution of this contract:

• CLIN 1 = FFP SCLS Labor covering equipment operations, preventive maintenance, unscheduled maintenance, and other support services.

• CLIN 2 = CR Overtime labor, supporting the same activities as CLIN 1 but outside of normal working hours.

• CLIN 3 = ODCs for materials, equipment, and minor services required to accomplish scope of CLINs 1 and 2.

• CLIN 4 = Travel to support mission and contract-related incidental travel such as activities in support of geographically separated units.

• Firm Fixed Price task orders for construction efforts

Paragraphs in Section 5 of the PWS have been annotated with the CLIN which normally applies to the work described. There are exceptions to these normal designations as CLIN 1 or CLIN 2 could apply to many of the activities in Section 5 and is wholly dependent upon timing.

1.8. Security Requirements. Overarching security requirements and Contractor access to classified information shall be as specified in the DD Form 254. In order to obtain a Computer Access Card (CAC), applicants must have, at a minimum, an Initiated National Agency Check with Inquiries (NACI), or most recently a Tier 1, as well as a completed Federal Bureau of Investigation (FBI) fingerprint check with Favorable results. For all contractor access to work sites and government information technology systems, the Contractor shall:

1.8.1. Security Clearances. Ensure contractor personnel have appropriate clearances prior to commencing work on this contract unless otherwise approved in writing by the CO. The Contractor shall also complete visit requests for each individual that will be performing work on a contract in the Defense Security Service (DSS) Joint Personnel Adjudication System (JPAS) prior to performance start unless otherwise approved in writing by the CO.

1.8.2. Trustworthiness Determinations. Comply with trustworthy determinations as required to access unclassified government information technology (IT) systems. A favorable NACI or Tier 1 is required for IT Level III access which shall be required in the performance of this contract. The Contractor shall submit personnel security investigative paperwork for trustworthiness determinations IAW Department of the Air Force Instruction (DAFI) 31-601, Industrial Security Program Management, Paragraph 2.4.

1.8.3. Visitor Group Security Agreement (VGSA). Provide each AFRL/TD security manager the information requested by the Notification of Government Security Activity Clause and Visitor Group Security Agreements, Air Force FARS 5352.204 9000 prior to beginning operations on the installation. The VGSA has been established at the basic contract level.

1.8.4. Security Training. Ensure Visitor Group personnel participate in the government activity’s initial and reoccurring security training IAW DAFI 31-401, Information Security Program Management, Chapter 8; DAFI 31-601, Industrial Security Program Management, Chapter 3, DAFI- 10 701, Operations Security, Chapter 5, and the Visitor Group Security Agreement, Training Section. Contractor personnel will complete Level I Antiterrorism Awareness Training within 30 days of requiring access to the base and annually thereafter, IAW DFARS 204.7203 and 252.204- 7004, through the MyLearning website.

1.8.5. In/out Processing. Ensure contractor personnel in-process with the applicable unit security manager/information systems security officer on the first duty day in the government activity and out-process with the unit security manager/information systems security officer no later than the period of performance end date of this contract or no later than the last duty day in the government activity, whichever occurs first. Contractor personnel shall repeat this process with this contract regardless if the employee is employed with the same Contractor or the task performance occurs within the same government activity. This process will facilitate issuance/retrieval of Common Access Cards, issuance/termination of computer accounts and building accesses. For those VG personnel not meeting the requirements for a CAC, VG's request (Notification of Contract Letter) will be submitted through the CO and COR for this contract to AFRL/TD security manager https://lms-jets.cce.af.mil/moodle/ for processing. VG base identification (AFMC Form 387, AFMC Identification Card or Contractor 10) will be obtained at Pass and Registration, Bldg. 286, Area A.

1.8.6. Retrieving Identification Media. Retrieve all identification media when this contract expires or from employees who depart for any reason before this contract expires, e.g. terminated, terminated for cause, retirement, etc.

1.8.7. Traffic Laws. Ensure all Contractor employees comply with base traffic regulations.

1.8.8. Weapons, Firearms and Ammunition. Ensure personnel do not possess weapons, firearms, or ammunition, on themselves or within their Contractor-owned vehicle or privately owned vehicle while on any installation or any office/working location covered under this contract.

1.8.9. Controlled Unclassified Information (CUI). Comply with DoD 5400.7 R/Air

Force Manual 33-302, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public see DoD 5200.1 R, Information Security, Program, Appendix 3 for marking, handling, transmitting and safeguarding controlled unclassified information material.

1.8.10. Reporting Requirements. Report to an appropriate Government authority any information or circumstances which they are aware of that may pose a threat to the security of DoD personnel, Contractor personnel, resources and classified or unclassified defense information.

1.8.11. Physical Security. The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the end of each workday, all Government facilities, equipment and materials shall be secured. This pertains to workstations. Contractors shall perform end of day security check for their assigned work areas.

1.8.12. Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall build procedures covering key control. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer/Contracting Officer Representative.

• In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re- keying.

• When the replacement of locks or re-keying is performed by the Government, the total cost of re- keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

• The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas. The Contractor shall provide access to personnel with authorized entrance by the Contracting Officer.

• Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

1.9. Environmental Safety and Health.

1.9.1. Environmental Requirements. The Contractor shall comply with all applicable federal, state and local environmental statutes, instructions, manuals, handbooks, regulations, guidance, policy letters and rules (including all changes and amendments), and all Presidential Executive Orders in effect on the date of issuance of this contract. The Contractor shall comply with the highest degree of environmental protection where any disagreements exist. In addition, the Contractor shall comply with the following publications: the Department of Defense (DoD) Overseas Environmental Baseline Guidance Document or the Final Governing Standards, if adopted for a particular location.

1.9.2. Safety and Health Requirements. The Contractor shall comply with all applicable

Occupational Safety and Health Administration (OSHA) and Air Force Occupational Safety and Health standards, technical orders, regulations and referenced publications both within and outside of the United States. The Contractor shall comply with the highest degree of safety protection where any disagreements exist.

1.9.3. Voluntary Protection Program (VPP). The Voluntary Protection Program (VPP) applies to this effort as contracted employees will work more than 1000 hours per quarter on a government installation. VPP requires that contractors provide their employees safety and health protection equal in quality to that provided to Air Force employees. Contractors are responsible for managing their safety and health program, ensuring that the safety and health rules of the installation are followed, and flowing down VPP requirements to all subcontractors whose employees work for more than 1000 hours per quarter on a government installation under their contract. The Contractor shall provide a Total Case Incidence Rate (TCIR) and Day Away, Restricted, and or Transfer Case Rate (DART) data and OSHA Form 300 at time of proposal submittal and then annually by the 15th of January to the contracting officer for inclusion in the installation's annual VPP Safety and Health Management Report. The Contractor shall ensure its employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. Contractors, whether regularly involved in routine site operations or engaged in temporary projects must follow the safety and health rules of the installation or VPP site. Detailed information on VPP is available on the OSHA website at: https://www.osha.gov/vpp

1.9.4. Environmental Controls

• Compliance with Laws and Regulations. The contractor shall comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

• Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 (or other applicable environmental statute or regulation) into the environment, the contractor shall immediately report the incident to the Emergency Response Services at 911 or 937-257-9111 when using a cell phone.

Additionally, the contractor or its agent shall immediately notify the 88th Air https://www.osha.gov/vpp

Base Wing (88 ABW) Office of Environmental Management (EM) at 257-7455 (after duty hours 937-269-3463). The liability for the spill or release of such substances rests solely with the contractor. If the contractor detects spills or releases of any substance that they did not spill or release, the contractor shall accomplish all reporting requirements. The contractor shall obtain and maintain appropriate materials and kits for hazardous material spill containment and cleanup, which may occur in the hazardous material storage and laboratory areas.

The contractor shall use these materials (and associated kits) in order to contain and clean-up hazardous material spills.

• Material Storage and Use. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness and material handling relative to storage and use of all hazardous materials (HM). The contractor shall procure, use, handle and store all HM in accordance with (IAW) all Federal, State, Local and Air Force laws, policies, regulations and procedures. Mandatory regulatory documents include the following: DAFI 32-7086, Hazardous Material Management; WPAFB Hazardous Material Management Plan (HMMP) Playbook; DAFI 40-20l, Radioactive Materials Management; and the WPAFB HM Management Plan.

• Hazardous Material Purchases. The contractor shall route and coordinate all customer requests for the purchase and use of hazardous materials/supplies through the applicable AFRL/TD Unit Environmental Coordinator (UEC). The contractor shall follow the provisions of the AFRL HM Acquisition Procedures.

No HM shall be purchased or stored on WPAFB without prior written approval of the HM Cell IAW the most recent edition of the HMMP Playbook including all policy statements contained therein. All HM shall be tracked through the EESOH-

MIS.

• Waste Streams. The contractor shall report all new waste streams, any changes to existing waste streams, and any process changes that could affect the characteristics of the wastes being generated immediately to the applicable AFRL/TD UEC and the 88 ABW/CEI in accordance with the WPAFB HW Management Plan. This shall also include any process changes that could affect the characteristics of the wastes being generated in order to determine whether a specific waste is hazardous. The HW generating site supervisor shall ensure that all waste streams are reported directly to EM and the appointed ESC. The 88 ABW/CEV will follow the installation Waste Analysis Plan (WAP) to characterize the waste to determine the proper waste disposal procedures.

• Hazardous Waste Turn-In. The contractor shall properly turn in for disposal hazardous waste in accordance with the Air Force Instruction 32-7042, Waste Management, for each container of hazardous waste/special waste when the waste container is ready for pick-up.

• Hazardous Waste Recycling. Any hazardous waste that is being offered for recycling (i.e. batteries, Safety Kleen solvent waste being sent for recycling or wipers being sent for laundering) may be handled outside of the normal EM/Defense Reutilization Marketing Office (DRMO) turn-in channels. The contractor shall obtain approval in writing from 88 ABW/CEIEC prior to commencing any such operations. Any required Uniform Hazardous Waste Manifests and other accompanying documentation associated with the shipment of these wastes shall be signed by a representative of 88 ABW/CEIEC.

• Used Oil and Waste Liquid Petroleum Products (WLPP). The contractor shall manage all Used Oil and WLPP in accordance with the 88 ABW/CEIEC Used Oil and Waste Liquid Petroleum Management Policy.

• Mercury-Containing Light Bulbs. The contractor shall manage all spent mercury-containing light bulbs in accordance with the 88 ABW/CEIEC Spent Mercury- Containing Lamp Management Policy and the most recent version of Base Specification Section 02083D, Removal of Mercury Containing Lamps.

• Polychlorinated Biphenyl (PCB) Fluorescent Light Ballasts. The contractor shall manage all PCB fluorescent light ballasts in accordance with the most recent version of Base Specification Section 02083C, Removal of Lighting Ballasts and Small Capacitors Containing PCB.

• PCB Containing Items. The contractor shall manage all PCB and PCB-contaminated items in accordance with the most recent version of Base Specification Section 02083, Removal of PCB and PCB-Contaminated Transformers and Other PCB Items.

• Solid Waste Disposal and Recycling. The contractor shall manage all solid, or special wastes which can or cannot be disposed of as solid waste in a "Subtitle D" landfill in accordance with all Federal, State, local and Air Force environmental laws, policies, regulations and procedures as specified in 40 CFR Part 240-259;

OAC 3745; 2013 WPAFB Integrated Pollution Prevention, Green Procurement, and Solid Waste Management Plan; Executive Order 12873, 20 Oct 93; Policy for DoD Recycling, 28 Sep 93; AFMC Qualified Recycling Program Guidance; and the WPAFB Qualified Recycling Plan. The contractor shall monitor all solid waste to ensure that it contains no regulated waste or hazardous waste. The contractor shall monitor all solid waste to ensure that all recyclables are removed and recovered for pick-up by the Integrated Solid Waste Manager (100% paper recycling, plastics, cardboard, newspaper, metals, and wood). The contractor shall contact the Integrated Solid Waste Manager for recyclable material removal when recycling containers are full.

• Wastewater and Storm Water. The contractor shall comply with the Federal Water

Pollution Control Act, commonly known as the Clean Water Act (CWA), as amended, and with all applicable federal, state, local, Air Force, and WPAFB regulations.

• Air Quality. The contractor shall comply with the Clean Air Act, as amended. In addition, the contractor shall comply with all terms and conditions for any Ohio Environmental Protection Agency (OEPA) permits issued for emission sources at facilities supported by this effort. The contractor shall submit any required record keeping logs quarterly to the COR and to the base Air Quality Program Manager, 88 ABW/CEIEA, in the appropriate format.

• Natural Resources Program. The contractor shall comply with federal and state regulations and requirements pertaining to Natural Resources Programs and 7USC 136, et. seq., Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA).

• Environmental Impact Analysis Process (EIAP). The contractor shall comply with

Title 32, CFR Part 989. If the proposed action falls under the EIAP process, the contractor shall submit the completed AF Form 813, Request for Environmental Assessment, to 88 ABW/CEIA through the COR, at least 30 days prior to implementation of any project design or at least 30 days from the anticipated start date of the proposed action. The contractor shall include complete project details and a point of contact for the project on the AF Form 813.

• Environmental Control Information. The contractor may obtain information concerning environmental controls at Wright-Patterson Air Force Base at:

https://www.wpafb.af.mil/Units/cev1/. This website is the official source for

WPAFB.

• Environmental Requirements – Tri-Service Research Laboratory (TSRL), Fort

Sam Houston, Joint Base San Antonio. All regulatory requirements, standards, timelines, and forms/documentation described herein is applicable for https://www.wpafb.af.mil/Units/cev1/ performance of work at the TSRL. Contact the 711 HPW/OMZ Facility Division and TSRL Facility Management staff for local contacts and procedures regarding Environmental Controls.

1.9.5. Technical Definitions

• Hazardous Material (HM). This is any substance or material, in any quantity or form that has the potential to harm human health or the environment. HM includes materials that are physical hazards. The materials listed as hazardous in Superfund Amendments and Reauthorization Act (SARA), Title 313d, and subsequently all products containing these materials as constituents in percentages above safe levels as determined by the Environmental Protection Agency (EPA) and Occupational Safety and Health Administration (OSHA) studies. Specific hazardous substances definitions may be found in OSHA 29 CFR 1910.1200, 29 CFR 1910.100, Subpart 7, Toxic and Hazardous Substances; EPA 40 CFR Chapter 1, Table 302.4, Section 261.33, Section 302 of SARA Title III; the EPA List of Lists and the Department of Transportation 49 CPR Section 172.101, Hazardous Material Table. Hazardous material stock- class numbers and their definitions can be found by using Federal Standard 313 C, Table I and II in lieu of specific information.

• Hazardous Waste (HW). Wastes listed by chemical name in 40 CFR 261 Subpart

D, and/or exhibit one or more of the characteristics described in 40 CFR 161 Subpart C.

• Special Waste. Wastes as defined by 40 CFR part 240.101 (Z). These are non-hazardous solid wastes requiring handling other than that normally used for municipal solid waste.

• Initial Accumulation Point (IAP). This is a collection point at or near the point of generation where HW is initially accumulated. A maximum of 55 gallons of HW and/or one quart of acutely HW way be stored in an IAP at any one time.

1.10. Contractor Personnel

1.10.1. Contract Manager. A Contract Manager and an alternate(s) shall be designated in writing to the contracting officer within 5 days after contract award and as changes occur. The contract manager and alternate(s) shall have full authority to act for the contractor, on all contract matters relating to the daily operations of this contract on the installation. The Contract Manager shall be responsible for performance of the work.

1.10.2. Availability. The Contract Manager or Alternate shall be available during normal duty hours, (0600 to 1800) within 60 minutes to meet on the installation with government personnel. After normal duty hours, the Contract Manager or Alternate shall be available within 2 hours. The Facility Manager (FM) and Site Lead or qualified/ experienced individual if Site Lead is not available, are required to be reachable within 60 minutes for TD support.

1.10.3. Contractor Employee Restrictions. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the contracting officer as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

• Contractor personnel shall present a neat appearance and be easily recognized as

Contractor employees. All Contractor personnel shall be required to wear a clearly displayed identification badge indicating that they are Contractors at all times while working under the contract on Department of Defense property.

• The Contractor shall not employ any person who is an employee of the US

Government if employing that person would create a conflict of interest.

Additionally, the Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the Joint Ethics Regulation, DOD 5500.7R. The Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in DAFI 64- 106.

• The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the Contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

1.10.4. Program Staff. The program staff shall consist of management and technical personnel. The management personnel shall have the responsibility of the program.

The technical personnel shall accomplish the work assigned. The contractor shall be responsible for the on-base administration of the contract and planning overall program schedule, cost, and performance. Unless otherwise noted in Part 6, 7, 8, or 9, the Facility Manager (FM) will assist as shop foreman for resolution of problems with service work or scheduling issues and work with COR to schedule workload, procurement of materials and/or required subcontractor services. A Historic Annual Labor Hour matrix is provided in Part 11, TE 3. Labor categories identified must meet the following minimum requirements. Additional AFRL/TD specific requirements are identified in Part 6, 7, 8, and 9. Contractor shall ensure sufficient personnel are identified to have access to the TD Web-based Work Order system to meet government needs and established timeline requirements.

• Facility Manager (FM). The FM must be able to perform the duties identified in

WPAFB Pamphlet 32-1001, Facility Manager; WPAFB Instruction 32-2001, Fire Prevention Program; WP-OPLAN 125-37, Installation Security and Resource Protection Plan, Annex C, Appendix 1, Tab C, and the 88th Air Base Wing Snow & Ice Control Plan. The FM will be responsible for the physical and functional infrastructure appearance of all AFRL/TD facilities.

• Technical Staff. Personnel positions are identified below, and the position requirements are identified in Part 6, 7, 8, and 9.

• General Maintenance Worker

• Engineering Technician II thru VI

• Material Handling Laborer

• Contractor Employee Listing. The contractor shall maintain a current listing of the contractor’s employees to include, as a minimum, employee name and security clearance level.

1.11. Quality Assurance.

1.11.1. Quality Control Plan. The contractor shall establish and maintain a Quality

Control Plan (QCP) to ensure the requirements of this contract are provided as specified. The contractor shall submit the plan to CO, for acceptance; prior to the contract start date. The CO will notify the contractor of acceptance or required changes to the plan. The contractor shall make appropriate changes (at no additional cost to the government) and obtain acceptance of the plan by the date determined by the CO. The plan shall include the following:

• Inspection System. The QCP shall include: A written description of the inspection system covering all services. It shall specify areas to be inspected, frequency of inspections, titles of the individuals who shall perform the inspection and the organizational placement. Inspections will be completed by qualified on site staff.

• Deficiency Prevention. A description of the methods for identifying and preventing defects in the quality of service performed before the level becomes unacceptable. It is the Contractor’s responsibility to inspect the service prior to presenting it to the Government for acceptance.

• Inspection Files. A description, and samples of the inspection records to be kept to document all inspections conducted by the contractor shall be provided with QCP, and the documentation of all corrective or preventative actions taken.

• Inspection Records. The inspection records and all corrective actions records shall be maintained at a location(s) designated in the contractors QCP. The records shall be made available to the COR for review during the term of the contract.

1.11.2. Performance Evaluation Meetings. The contract manager shall meet at least weekly with the COR during the first month of the contract. Meetings will be as often as necessary thereafter as determined by the COR.

1.11.3. Government Observations. Government personnel, other than CO and COR, may from time-to-time, with CO coordination, observe or inspect contractor operations.

However, these personnel may not interfere with contractor performance.

1.11.4. Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart

42.5. The CO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.12. Contracting Officer Representative (COR). The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract;

issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.13. Personnel Management. The Contractor shall, at minimum:

1.13.1. Provide for the management and support of their personnel including subcontracted personnel. This includes training of employees (to include initial and refresher training); making necessary arrangements for employees required to travel in support of the contract; in/out processing; supporting personnel co-located on WPAFB with additional resources, expertise, and advice; and proactively identifying, managing and solving personnel issues as they arise without Government intervention.

1.13.2. The Contractor shall be responsible for the employment, training, guidance and supervision of qualified personnel to accomplish the contract. Only properly trained personnel shall operate equipment. The Contractor shall accomplish the assigned work by employing and utilizing qualified personnel with the appropriate combination of education, training and experience. The Contractor shall not bill the Government as a direct charge to a specific task for employee time spent in the above-mentioned training or for the training itself.

1.13.3. Manage their personnel in such a way as to minimize the impact of their personnel turnover throughout the life of awarded contracts. The Contractor shall ensure continuation of services during personnel absences such that there is no negative impact to the Government mission schedule. Once a Contractor knows that an employee is leaving and will no longer support a task, the Contractor shall provide written documentation to the Contracting Officer’s Representative (COR) within three (3) business days of the employee advising the Contractor of his/her intent to leave. This written notification shall include the date and time the position will be vacant, anticipated replacement date, and management corrective action, if needed, to ensure task mission remains on schedule. In the case of a no-notice departure, the Contractor shall immediately inform the COR.

1.13.4. The Contractor shall make every effort to retain personnel in order to ensure continuity of operations until contract completion. If it should become necessary to substitute or replace personnel, the Contractor shall immediately notify the COR, in writing, of any actual or potential vacancies. The Contractor shall fill all vacant positions within 30 calendar days. In the event a contractor position remains vacant for more than 30 calendar days, the Government may execute a unilateral equitable downward adjustment to the firm fixed price for labor in the amount of the vacant position's fully burdened labor rate multiplied by the number of hours (8 hours per workday) the position has been vacant. The Contractor shall ensure continuity of operations during all periods of personnel vacancies.

1.13.5. Removal of Personnel at Government Request. In addition to the remedies for poor performance, the CO may request removal (permanent or temporary) of personnel on a Contract for security, safety or health reasons, upon discovery of fraudulent credentials/qualifications, or when Contractor personnel behave in an unprofessional manner that would be considered unacceptable by a reasonable person.

1.13.6. Schedule. Provide qualified personnel on schedule at contract start date that meet the stated qualification requirements in the contract, as stated in the proposal when considered as an evaluation factor relevant to an award decision and incorporated into the resulting contract award. Provide timely accomplishment of tasks and delivery of products with minimum delay/interruption to program mission objectives.

1.13.7. Identification of Contractor Employees. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.14. Contractor Travel (CLIN 4). The contractor shall be required to travel within the

United States in the performance of this contract. Contractor personnel performing foreign travel shall possess a passport. Prior to travel, the contractor shall identify travel requirements, including cost, and submit to the COR for approval. Upon receipt of travel approval, the contractor shall prepare all necessary travel arrangements. Upon completion of travel the contractor shall provide a trip report to the COR with-in 7 working days. The report shall include all travel related cost with receipts.

1.14.1. The Government will limit reimbursement of costs. Travel costs shall be based on estimated costs per Federal Acquisition Regulation (FAR) 31.205-46. All trips shall be in accordance with regulatory requirements. All travel and associated estimated costs shall be coordinated and pre-approved by the Government COR prior to any trips. A Contractor must be able to provide receipts for associated travel expenses being reimbursed by the Government. Contractors shall bill and will be reimbursed at the Contractor’s cost less any applicable discounts, plus handling costs, if any, as specified within this contract.

1.15. Organizational Conflict of Interest. Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally verifies that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

1.16. Phase In /Phase Out Period. To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date. If there is a change in contractor, the incumbent contractor shall provide familiarization to the follow-on contractor.

During this period, the incumbent shall be fully responsible for operation of, and maintenance of equipment specified in the PWS. The incumbent contractor and a COR shall perform a joint inventory of Government-Furnished Equipment not later than 60 calendar days prior to the completion of the contract period. The contractor shall return a like inventory of Government-Furnished Materials to the Government in the quantities originally furnished. The Government will verify this inventory not later than 10 calendar days prior to completion of the contract period. In the event the follow-on contract is awarded to other than the incumbent, the incumbent contractor shall cooperate to the extent required to permit an orderly change over to the successful contractor. With regard to the successor contractor's access to incumbent employees, a recruitment notice may be placed in each facility.

1.17. Financial Management.

1.17.1. The contractor shall submit invoices/cost vouchers, as applicable, on a monthly basis and processed in Wide Area Workflow (WAWF), as detailed within the Payment Instructions attached to this contract. Any variations from the monthly requirement must be approved, in writing, by the CO. Invoicing for travel shall be billed for the entire trip (inclusive of all costs associated with the trip) on a single invoice. Billing for a single trip shall not be broken out into various component billings spread across multiple invoices/cost vouchers, unless otherwise approved by the COR for extenuating circumstances.

1.17.2. The contractor shall not allow personnel to perform services, travel, or purchase materials if funding for such services, travel, or materials is not available on the task at both the task and Contract Line-Item Number (CLIN) level for which the services are to be performed.

1.17.3. Contractor Manpower Reporting: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Wright Research Site organizations via a secure data collection site. The contractor is required to completely populate all fields of the System for Award Management at www.sam.gov.

1.17.4. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September.

While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year.

http://www.sam.gov/

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS.

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the

U.S. Government appointed by the contracting officer to administer the contract.

Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that…