ALS-U Quality Evaluation Survey - AL-1208-0209.pdf

ALS-U supplier quality evaluation survey

Release Date: Dec 13 2021 4:23:33 PM PST

Document Number: AL-1208-0209 Revision: B

Document Status: Released Document Type: QUALITY ASSURANCE

Category Code: AL7001

ALS-U - GENERAL

QA

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Advanced Light Source Upgrade Project Lawrence Berkeley National Laboratory

Latest version of this document can be found in the LBNL Document Control Center.

A hardcopy of this document is for reference ONLY.

Table of Contents

1 Revision History

2 Abbreviations and Acronyms

3 Purpose

4 General Information

5 Quality management system

6 Control of purchased item

7 Process control

1 REVISION HISTORY

Rev. CM Number Description of Change A Initial release B Updated the calibration requirements

2 ABBREVIATIONS AND ACRONYMS

ALS Advanced Light Source ALS-U Advanced Light Source Upgrade LBNL Lawrence Berkeley National Laboratory

3 PURPOSE

In an effort to assist the ALS-U vendor evaluation process, this questionnaire was developed to learn about the quality systems of a potential fabricator or supplier. This questionnaire was designed to be utilized as an initial survey of a supplier’s quality systems. It is not necessarily a substitute for a formal on-site supplier evaluation. This questionnaire is to be completed and returned by the supplier.

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4 GENERAL INFORMATION

Company Name

Company Address

Telephone Number

Production Manager

Quality Manager

How many additional employees perform QA/QC functions besides Quality Manager?

Is your facility capable of working more than one shift? YES NO

If yes, how many.

Please list any Quality Assurance registrations, certifications, or distinctive awards (examples: ISO 9000, Mil-Specs, Six Sigma process controls, etc.)

Does your calibration program meet the standard? (Examples: ISO/IEC 17025, (ANSI)/NCSL Z540-1-1994, ANSI/NCSL 540.3-2006, etc.) If yes, please provide the supporting materials

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5 QUALITY MANAGEMENT SYSTEM

Is there a written QA Plan or QA Program? YES NO

If yes, please attached it to the survey

Are QA processes, and inspection functions audited by your QA organization?

YES NO

If yes, please indicate frequency

Is personnel training provided? YES NO

Is there a process to ensure personnel are properly qualified? YES NO

Is there a procedure for document control and records management? YES NO

If yes, please describe the procedure briefly or provide examples

Are there any certifications under any other licensing or qualification program? (AWS-ASME Welder Qualifications, Nondestructive Test Society, etc.) If yes, please list them below

YES NO

Is there a system for disposition of nonconforming materials? YES NO

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6 CONTROL OF PURCHASED ITEM

Do you qualify suppliers and subcontractors? YES NO

If yes, please attach supporting documents

Do you visit the subcontractor’s plant facilities? YES NO

Are your suppliers’ test reports and records checked for acceptability? YES NO

Are incoming materials inspected? YES NO

If yes, please attach supporting documents

Is there a system for identification and labeling of materials? YES NO

Is defect material identified and segregated? YES NO

Is reworked material re-inspected? YES NO

Is space for storage and control of materials allocated? YES NO

Are records kept showing the acceptance, rejection, or disposal of material?

If yes, please attach supporting documents

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7 PROCESS CONTROL

Is there a process inspection role? YES NO

Do you have a system for reviewing new process specifications and inspection instructions?

YES NO

Do you have an in-process control and recording system for work activities (e.g. job travelers)?

YES NO

If yes, please attach supporting documents

Do you have capability for producing shop drawings, tooling design? YES NO

Are customer specifications interpreted into shop specifications and inspection instructions?

YES NO

Are drawing and specifications prepared for purchase orders and subcontractors?

YES NO

Are revisions reviewed for conformity to customer’s specifications? YES NO

If yes, please describe how and identify the person responsible for this function:

Are calibration records available for gages and instruments? YES NO

If yes, please attach supporting documents

Is there a final inspection step before delivery to the customer? YES NO

Does the organization have final inspection function separate from production function?

YES NO

Are written inspection instructions, product specifications, and/or drawings available?

Who reviews these and how often are they updated?

Do you regularly communicate with customer during fabrication? YES NO

If yes, how often do you communicate

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Do you consider corrective action or matters resulting from customer complaints

How do you respond to them

Is there a continuous improvement plan for QA program YES NO

If yes, please describe the main strategies

Prepared by Title Date

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PLEASE ATTACH ANY ADDITIONAL SUPPORTIVE DOCUMENTATION OR INFORMATION ABOUT YOUR

ORGANIZATION’S QUALITY PROGRAM

(Example: QA Plan, Listing of QC capabilities, travelers, tags, NCR format, etc.)