SOW - HB - Atrium and Offices Modernization (FINAL 03JUN26).pdf

Statement of Work

For

Architect-Engineer (Contractor) Contract

PROJECT IDENTIFICATION

• Project Name: Hugo L. Black U.S. Courthouse Atrium and Offices Modernization

• Building Name: Hugo L. Black U.S. Courthouse

• Building Address: 1729 5th Ave. N., Birmingham, AL 35203

Hugo L. Black U.S. Courthouse AOM Project

Version: June 2, 2026

I. PROJECT DESCRIPTION

This Statement of Work (SOW) is for architectural and engineering services, providing a design for an Atrium and Offices Modernization (AOM) Project. The project site is located at the Hugo L. Black U.S. Courthouse, 1729 5th Ave. N., Birmingham, Alabama. The courthouse was constructed in 1987, facing the intersection of 5th Avenue North and 18th Street in downtown Birmingham. The nine-story, 194,518 square foot building was designed by KPS Group and constructed by Brasfield & Gorrie, as the general contractor. It houses multiple U.S. Circuit, District, and Magistrate judge chambers and courtrooms, the U.S. District Court Clerk’s Office, and the U.S. Marshals Service (USMS). Per the current Occupancy Agreements, the building contains 124,181 usable (assignable) square feet (USF). Court components occupy approximately 88% of the usable space in the building.

Project Goals and Objectives

The U.S. District Court for the Northern District of Alabama (USDC) intends to design a project as detailed below.

Prepare a design and phased construction plan, to include the following elements:

• Space 1: Atrium (approximately 1,600 sq. ft.)

o Modify the current atrium that connects both primary building entrances and first floor public spaces to the elevator waiting area;

o Upgrade electrical and improve/replace lighting, relocate and reconfigure the centrally located seal and bust, update signage and finishes, and improve the visitor experience when entering the courthouse;

o Upgrade walls with tile, paint, and chair rails; prepare walls for portrait hanging and art display;

• Space 2: Administrative Office (approximately 1,500 sq. ft.)

o Renovate an administrative office space;

o Upgrade electrical, lighting, heating, ventilation, and air conditioning;

o Include two supervisory offices; three standard offices; an open area to accommodate a powered, four-person, semi-private cubicle workstation; a small breakroom; and a walk-in vault;

• Space 3: Jury Assembly Room (JAR) Kitchenette (approximately 500 sq. ft.)

o Incorporate an adjacent office space into the current JAR kitchenette;

o Upgrade electrical, lighting, heating, ventilation, and air conditioning;

o Replace countertops/cabinetry to improve food storage and preparation;

o Upgrade finishes to match the JAR design;

• All surfaces to match current, with any accepted improvements;

• Final design must comply with the Architectural Barriers Act Accessibility Standard

(ABAAS); and

• Final design must include a phased construction plan that allows for independent construction projects and separate cost estimates for each identified Space.

Project Delivery Approach

The completed modernization project is to be accomplished using the Design-Bid-Build delivery method, first utilizing a Design contractor team (Contractor) to develop an approved design and the construction documents/estimates needed for future Build construction contracts.

II. GENERAL REQUIREMENTS

This Statement of Work is organized according to the following breakdown into major phases:

• Pre-Design Stage o Project Kickoff o Initial Site Visit

• Design Stage o Design Concept Phase Options Presentation Schematic Design Submission Schematic Design Review Schematic Design Final o Design Development Phase Design Development Milestone Meetings Design Development Submission Design Development Review Design Final o Construction Documentation and Estimates Phase Construction Documentation Kickoff Construction Documentation Submission

• Closeout Stage

The requirements set forth in this section apply to all stages and phases of the project as described in the Scope of Services section below. The Facilities Standards for the Public Buildings Service (P-100) represents the overarching document that governs the Contractor’s performance. In addition, other policies and procedures (e.g., the U.S. Courts Design Guide and the USMS Publication 64) provide detailed requirements that the Contractor shall follow. The purpose of this SOW is to set forth services that the Contractor shall provide in addition to the services outlined in other documents.

A. Owner’s Program of Requirements (POR)

1. The Owner’s POR

The POR provides the detailed requirements for each space including: function, finishes, adjacencies, equipment, security, circulation, servicing and other performance characteristics. The POR includes requirements for all space types including service, tenant, public, parking, etc. In addition, the P-100 will identify the tier requirement. The

Contractor shall design to the area specified in the POR. The area must be confirmed at each phase of design and is to be measured in accordance with the GSA National Business Space Assignment Policy.

An initial Project Areas drawing, dated June 2, 2026, is provided and intended to set the general area of work for this project. The Contractor will refine that area to create the necessary solutions and appropriate structure for integration into the existing courthouse.

2. Spatial Data Management (SDM)

The SDM Program is an effort by the General Services Administration (GSA) to measure, record, and maintain federally owned and leased space assignments to support rent bills and provide transparency to all stakeholders. As noted in the P-100, at each submission stage, the Contractor shall provide Industry Foundation Classes (IFC) 2D CAD plans, with assignment data and space boundaries in compliance with GSA space assignment policy. The P-100 contains additional requirements for SDM.

3. Building Design Standards

To preserve the original design and ensure consistency in all future alterations, a national program called Building Design Standards shall be incorporated into the building design.

The Contractor shall comply with these standards.

The 100% Construction Document Submission shall contain all relevant information with regards to finishes, hardware, lighting, and signage schedule, in full. This information shall include at a minimum: wall, floor, ceiling, and specialty finishes, as well as hardware (door, window, cabinet, and specialty, etc.) and lighting fixture specifications as designed and constructed. This document will guide the facility management staff in selecting finishes in all future alterations to the space, preserving the original design.

B. Project Duration and Schedule Milestones

• Pre-Design Stage – begins 15 days prior to Notice to Proceed (NTP)

• Design Concept Phase o Schematic Design Submission - 30 days after NTP o Schematic Design Final - 60 days after NTP

• Design Development Phase o Design Development Submission – 90 days after NTP o Design Final – 120 days after NTP

• Construction Documentation Phase o 75% Construction Document Submission – 150 days after NTP o 95% Construction Document Submission – 165 days after NTP o 100% Construction Document Submission – 180 days after NTP

• Closeout Stage – 200 days after NTP

C. Reference Materials

1. Applicability

The Contractor shall review, become familiar with, and fully comply in all materials terms with the Reference Materials. The USDC will use the References Materials to determine whether the Contractor’s work complies with the contract requirements. The Contractor shall provide all services in accordance with the version of the Reference Materials current at the time of contract award. The Contractor shall report any conflicts or ambiguities within or among the Reference Materials to the Contracting Officer (CO) in writing for clarification and reconciliation. Similarly, the Contractor shall submit any requests for deviations from the Reference Materials in writing to the CO.

2. If a requirement contained in the Reference Materials exceeds that required by the P- 100, the Contractor shall comply with the most stringent requirement unless otherwise directed by the CO. The Contractor’s work may exceed requirements contained in the Reference Materials to accomplish programmatic and functional goals for the project, including but not limited to energy performance, sustainability, or industry best practices.

However, the Contractor is still responsible for complying with other portions of the contract, including FAR 52.236-22 (Design within Funding Limitations).

3. Standards and Criteria Documents consist mainly of GSA-issued or tenant agency-issued policies, guidelines, or requirements. All design work and related submissions must comply with the documents listed below. The applicable version of each document must be the current version at the time of award. In the event of a conflict between the requirements stated in these documents and requirements provided elsewhere in this SOW, the Contractor must bring the discrepancy to the attention of the CO.

a. GSA P-100, Facilities Standards for the Public Buildings Service

b. GSA P-120, Cost and Schedule Management Policy

c. GSA Building Commissioning Guide

d. GSA Design Guide for Operational Excellence

e. U.S. Courts Design Guide

f. USMS Publication 64 (link not official government site; version may be outdated)

g. Interagency Security Committee (ISC) The Risk Management Process: An

Interagency Security Committee Standard

h. HSPD-12 Security Requirements or Court Alternative Security Requirements

i. GSA Pricing Desk Guide, 4th Edition

j. GSA National Business Space Assignment Policy

k. Architectural Barriers Act Accessibility Standard (ABAAS)

l. GSA Public Buildings Service CAD Standards

m. PBS Order 3490.3 “Security for Sensitive Building Information Related to

Federal Buildings, Grounds, or Property”

n. GSA Building Technologies Technical Reference Guide (BTTRG)

o. NIST SP 800-53 Rev. 5, Security and Privacy Controls for Information Systems and Organizations https://www.gsa.gov/system/files/P100%202022%20Addendum%20Final_.pdf https://www.gsa.gov/directives-library/p120-public-buildings-service-cost-and-schedule-management-policy-1 https://www.gsa.gov/system/files/GSA_Commissioning%20Guide_Sept_2020_Final_0.pdf https://www.wbdg.org/FFC/GSA/gsa_design_guide_for_operational_excellence_082019.pdf https://www.uscourts.gov/rules-policies/judiciary-policies/us-courts-design-guide https://govtribe.com/file/government-file/gs10p16xcc7011-usms-pub-64-dot-pdf https://www.cisa.gov/sites/default/files/publications/The%20Risk%20Management%20Process%20-%202021%20Edition_1.pdf https://www.cisa.gov/sites/default/files/publications/The%20Risk%20Management%20Process%20-%202021%20Edition_1.pdf https://www.commerce.gov/osy/programs/credentialing/hspd-12-credentialing https://www.gsa.gov/system/files/PDG_4th_Ed.pdf https://www.gsa.gov/system/files/NBSAP_July2017_Final.pdf https://www.access-board.gov/aba/ https://www.gsa.gov/system/files/PBS_CAD_Standard-2021.pdf https://www.gsa.gov/directives-library/security-for-sensitive-building-information-related-to-federal-buildings-grounds-or-property-1 https://www.gsa.gov/directives-library/security-for-sensitive-building-information-related-to-federal-buildings-grounds-or-property-1 https://www.gsa.gov/system/files/Building%20Technologies%20Technical%20Reference%20Guide%20GSA%20v%2020%20%28BTTRG%29%2006-11-2021.pdf https://csrc.nist.gov/pubs/sp/800/53/r5/upd1/final https://csrc.nist.gov/pubs/sp/800/53/r5/upd1/final

p. National Historic Preservation Act of 1966, as amended, and its implementing regulations (36 CFR 800)

q. Secretary of the Interior’s Standards for the Treatment of Historic Properties (36

CFR 68)

D. Communications Plan

A Communications Plan will be provided as a reference document and include a list of project team members, roles, responsibilities, and contact information.

E. Project Management

1. In General

The Contractor shall coordinate with USDC to determine a repository for all project information and what tool or process will be used to manage and monitor progress and modifications. Unless otherwise provided, the Contractor shall rely on the agreed upon system exclusively to post, review, access, comment on, collaborate, and/or otherwise submit all project information.

2. Project Collaboration and Documentation

The Contractor shall effectively maintain adequate staffing levels and ensure that personnel attend any mandatory training, review, or update sessions. The Contractor shall use upload, store, capture, preserve, record, maintain, update, and route all project-related documentation to comply with USDC requirements. The Contractor shall use the workflow processes agreed upon to submit and receive approval for all project deliverables. The Contractor shall continuously monitor email to ensure plans are current through the completion of the close-out phase of construction. The Contractor is required to provide documents from their subcontractors and vendors on their behalf to USDC.

3. Contents Stored Collaboration Documents

To avoid doubt over specific documents to be provided during the course of contract completion, the following represents a non-exclusive list of project information that shall be provided: correspondence, schedules, estimates, design submissions, weekly reports, requests for information, change orders, and project milestone submissions.

4. Personnel Requirements

A Homeland Security Presidential Directive 12 (HSPD-12) security clearance or Court-approved alternative security clearance is required for all unescorted project team members working in non-public space. Project team members without a current HSPD- 12 clearance or approved alternative must work with the CO to initiate the clearance process. The time to process and obtain clearances may vary in length.

https://www.achp.gov/sites/default/files/regulations/2017-02/regs-rev04.pdf https://www.nps.gov/orgs/1739/secretary-standards-treatment-historic-properties.htm

5. Final construction documents and specifications must be provided to USDC, as outlined in Section III.

F. Building Design Standard (BDS)

The Contractor shall develop a BDS as required by the P-100.

G. Cost Management Requirements

The Contractor shall provide comprehensive cost management deliverables and conduct Value Management (VM) studies as described in the P-100 and the P-120.

H. Commissioning

GSA’s P-100 requires all GSA capital construction projects to employ Total Building Commissioning practices, as identified in the Building Commissioning Guide. The Commissioning Team is responsible for working as a cohesive team to assure that all of the steps in the commissioning process are completed and facility objectives are met.

I. Operational Excellence

The Contractor shall submit a narrative with each design submission explaining how the design meets the principles identified in the Design Guide for Operational Excellence (OE). Each narrative shall identify the building materials, systems, and components to a level of detail commensurate with the design submission. The design choices must be supported by a life cycle cost analysis and the narrative must describe why they are perceived as the most optimal solution to the project's requirements. The narrative shall explain the logic behind the design choices as they relate to the OE principles and whole building life cycle costs of ownership. The narrative of each design submission may be based on the previous submission, but it must be revised and expanded at each stage to reflect the current state of the design. The narrative shall give the holistic approach taken to address ownership risks, opportunities, and trade-off decisions.

III. SCOPE OF SERVICES

A. Pre-Design Stage

1. Existing Conditions

Where available, USDC will provide documentation of existing conditions, including CAD files. The Contractor shall:

a. Utilize existing data to the maximum extent practicable as the basis of design and deliverables.

b. Preserve and update existing CAD data.

c. Add new data only where no data is shown in the existing CAD data.

d. Preserve existing CAD data that is not relevant to the current project.

e. Integrate new/updated CAD data with the existing CAD file(s) to create updated

CAD information for the portion(s) of the building provided.

f. To the extent that a portion of the building is included in the project scope but is not included in the existing CAD data, integrate the project CAD of this additional portion of the building with the existing CAD data to provide a unified CAD deliverable that represents both portions of the building.

Regardless of whether USDC provides the Contractor with electronic documentation relating to existing conditions (i.e., CAD), the Contractor shall confirm, verify, and record its accurate reflection of existing conditions.

2. The Contractor shall recommend additional studies, surveys, and reports that the Contractor considers reasonably necessary to adequately prepare the project for the design and construction phases.

3. Courthouse Tour(s)

The USDC will coordinate tours of areas of the Courthouse within the project scope.

Details will be provided to arrange the initial visit as part of the Pre-Design Stage of the project. Subsequent visits for survey activities and verifying existing conditions to be proposed by Contractor and scheduled by USDC.

4. Risk Analysis for Hazardous Materials

Contractor to conduct a Pre-Alteration Assessment for Hazardous Materials for the Hugo L. Black U.S. Courthouse. Contractor must follow the typical requirements for Pre-Alteration Assessments for Hazardous Materials as described in the following:

a. The Contractor shall investigate and, if identified, incorporate the appropriate solution to any hazard within the construction documents.

b. Hazardous Materials Present: if any of the pre-alteration assessments determines that a hazardous material is present, the Contractor shall include all appropriate requirements in the construction documents for completion.

c. The Contractor shall include in the specifications the requirement for the construction Contractor to propose and invoice costs for all efforts related to abatement requirements separate from all other costs for accounting purposes.

B. Design Phase Requirements

The Contractor must include the following in each Design Phase:

1. Project Meetings

The Contractor shall attend and participate in project review meetings as identified in the Communications Plan.

2. Design Quality Reviews

The Contractor shall participate in Design Quality Reviews at two phases of project design. The Contractor is required to complete a Design Quality Review Questionnaire and submit it to the CO along with one complete set of design submittal documents including drawings, specifications, and design narratives.

C. Construction Documentation Phase

The Contractor shall perform the following tasks within this phase of work:

1. Submittals to be issued by the Contractor:

a. 75% Construction Document Submission

b. 95% Construction Document Submission

c. 100% Construction Document Submission

2. Specifications

Project Specifications must be sufficiently detailed to direct the construction projects anticipated in this SOW. Specifications must specifically address the means to keep the facility accessible and operational by means of relocation and phasing of work for each of the project areas involved. Note that specifications shall be issued as part of each construction document submission.

In addition to preparation of technical specifications sections, the Contractor is responsible for editing all specifications to address building, project, and customer specific requirements, including but not limited to the following:

• Special security

• Hours of work

• Contractor access to building

• Noise

• Staging area

• Dust protection

• Construction waste management

• Parking

• Phasing

• Maintaining building and space access

The Contractor must develop the specifications in accordance with the GSA CAD Deliverables Policy and supply .pdf and .docx versions of the specifications with the Construction Documentation Submission, along with any requested hard copies.

The Project Specifications must completely encompass the SOW and design of the project. The specifications must consider a construction plan producing minimum disruption to day-to-day activities, climate control, utilities, and services.

Specification of proprietary products is generally not permitted. Specification sections shall be written to permit bidding by any supplier whose products meet the functional, technical, and physical requirements of the project. When only a single product available from a sole source will perform a required function, the Contractor shall submit a written justification as early as possible to the CO. The justification shall include a complete description of the product, including the name, model, manufacturer's address, and reasons for the proprietary specification.

Buy American Act: when only a foreign-made material is available to satisfy a specification requirement, the Contractor shall identify the foreign made material as early as possible to the CO with documentation that the material is not domestically available.

3. The Contractor must develop all Contract Drawings required to convey the project scope. The drawings must be scaled floor plans for each discipline required (architectural, structural, mechanical, electrical, etc.), with separate sheets for new work and demolition as well as enlarged floor plans, equipment details, schedules, etc. Drawings must clearly distinguish between new and existing work.

a. Each Contractor submission must be clearly dated and labeled. A cover sheet must be provided and shall include a list of the drawings, legend, vicinity map, and location map. Each drawing’s title block must indicate the project title, project number, building name, building address, building number, Contractor’s name, address, and phone number, contract number, drawing title, drawing type, drawing number, and key plan. The final set must be signed and sealed by a registered architect or engineer for the state in which the building is located.

b. All drawings must be developed entirely in AutoCAD. Contractor must comply with GSA’s CAD Deliverables Policy. The Contract Drawings must sufficiently define the scope of work and must stand on their own.

c. Drawings and Specifications must be coordinated to ensure that all necessary work and materials are included for an operational facility of finished appearance.

d. One set of 100% construction drawings must be provided in CAD format on a thumb drive and compatible with the latest GSA CAD Standards.

e. The Contractor must provide Signed and Sealed Construction Documents in PDF Format in addition to the CAD files as part of the 100% submittal.

f. Distribution of drawing submittals and formats to the following team members as follows: (1) Set ½ Size; (1) Thumb Drive

Mailed to:

Hugo L. Black U.S. Courthouse Attn: Greer Lynch 1729 5th Ave N.

Birmingham, AL 35203