SOW - HB - Security Screening Construction (FINAL 03JUL24).pdf

Statement of Work

For

Construction Contract

PROJECT IDENTIFICATION

• Project Name: Hugo L. Black U.S. Courthouse Security Screening Station Upgrades

• Building Name: Hugo L. Black U.S. Courthouse

• Building Address: 1729 5th Ave. N., Birmingham, AL 35203

Hugo L. Black U.S. Courthouse ESSS Upgrades Statement of Work - Construction

Version: July 3, 2024

I. PROJECT DESCRIPTION

This Statement of Work (SOW) is for builder services, providing for the construction of an updated Entry Security Screening Station (ESSS). The project site is located at the Hugo L.

Black U.S. Courthouse, 1729 5th Ave. N., Birmingham, Alabama. The courthouse was constructed in 1987, facing the intersection of 5th Avenue North and 18th Street in downtown Birmingham. The nine-story, 194,518 square foot building was designed by KPS Group and constructed by Brasfield & Gorrie, as the general contractor. It houses multiple U.S. Circuit, District, and Magistrate judge chambers and courtrooms, the U.S. District Court Clerk’s Office, and the U.S. Marshals Service (USMS). Per the current Occupancy Agreements, the building contains 124,181 usable (assignable) square feet (USF). Court components occupy approximately 88% of the usable space in the building.

Project Goals and Objectives

The U.S. District Court for the Northern District of Alabama (USDC) intends to construct the project as detailed below and according to Final Construction Documents. All necessary security equipment required for the project will be funded through court security appropriations.

Construct a new ESSS, to include the following elements:

• Modify the current ESSS and adjacent USDC public display space to reconfigure and expand the ESSS;

• Install necessary infrastructure to support anticipated security equipment;

• Install automatic egress gating;

• Tie all controls into the Physical Access Control System (PACS);

• Comply with the Architectural Barriers Act Accessibility Standard (ABAAS); and

• Any necessary hazardous material abatement – minimal abatement anticipated.

To ensure receipt of Initial and Final Construction Documents, please contact Andrea Southern, the Clerk’s Office Procurement Administrator, at andrea_southern@alnd.uscourts.gov. Final Construction Documents to be provided to all requesters by August 2, 2024. Initial Construction Documents include the following:

• Final Design Update, dated June 24, 2024

• Design Development Drawings, dated April 19, 2024

• Design Development Project Manual, dated April 19, 2024

• USMS Design Markups, received April 4, 2024

• Initial Phasing Document, received April 12, 2024

Project Delivery Approach

This project is to be accomplished utilizing a construction general contractor (GC) for demolition and construction work and a separate construction management – agency (CMa) contractor for general oversight, management, and expertise. The incident SOW relates to the GC and construction. A future solicitation will include an SOW for the CMa.

https://www.access-board.gov/aba/ mailto:andrea_southern@alnd.uscourts.gov

II. GENERAL REQUIREMENTS

This Statement of Work is organized according to the following breakdown into major phases:

• Pre-Construction Stage

• Construction Stage

• Commissioning Stage

• Closeout Stage

The requirements set forth in this section apply to all stages and phases of the project as described in the Scope of Services section below.

As a general matter, the Facilities Standards for the Public Buildings Service (P-100) represents the overarching document that governs the GC’s performance. In addition, other policies and procedures (e.g., the U.S. Courts Design Guide and the USMS Publication 64) provide detailed requirements that the GC shall follow. The purpose of this SOW is to set forth services that the GC shall provide in addition to the services outlined in other documents.

A. Owner’s Program of Requirements (POR)

1. The Owner’s POR

The Final Construction Documents will be provided to all potential bidders and are intended to set the general requirements and parameters of work for this project. The GC may validate and refine those concepts, with concurrence by the CMa and approval by USDC, to create the necessary solutions and appropriate infrastructure which can be safely and effectively integrated into the existing courthouse.

2. Building Design Standards

To preserve the original design and ensure consistency in all future alterations, a national program called Building Design Standards shall be incorporated into the building design.

The GC shall comply with these standards.

The construction design contractor (DLR Group) will provide a submittal that shall contain all relevant information with regards to finishes, hardware, lighting, and signage schedule. This information shall include at a minimum: wall, floor, ceiling, and specialty finishes, as well as hardware (door, window, cabinet, and specialty, etc.) and lighting fixture specifications as designed. This document will guide the selection of finishes in all future alterations to the building, preserving the original design intent as established by the design contractor.

B. Project Duration and Schedule Milestones

1. Pre-Construction Stage

a. Begins at Award, through a Notice-to-Proceed (NTP) date

2. Construction Stage

a. NTP within 180 days of Award

b. Substantial Completion within 210 days of NTP

3. Commissioning Stage

a. Punch Walk within 240 days of NTP

4. Closeout Stage

a. Final Closeout and Complete Payments within 270 of NTP

C. Reference Materials

The Initial and Final Construction Documents detail all projected upgrades.

1. Applicability

The GC shall review, become familiar with, and fully comply in all materials terms with the Reference Materials. The Government will use the References Materials to determine whether the GC’s work complies with the contract requirements. The GC shall provide all services in accordance with the version of the Reference Materials current at the time of contract award. The GC shall report any conflicts or ambiguities within or among the Reference Materials to the Contracting Officer (CO) in writing for clarification and reconciliation. Similarly, the GC shall submit any requests for deviations from the Reference Materials in writing to the CO.

2. If a requirement contained in the Reference Materials exceeds that required by the P- 100, the GC shall comply with the most stringent requirement unless otherwise directed by the CO. The GC’s work may exceed requirements contained in the Reference Materials to accomplish programmatic and functional goals for the project, including but not limited to energy performance, sustainability, or industry best practices. However, the GC is still responsible for complying with other portions of the contract, including FAR 52.236-22 (Design within Funding Limitations).

3. Standards and Criteria Documents consist mainly of GSA-issued or tenant agency-issued policies, guidelines, or requirements. All design work and related submissions must comply with the documents listed below. The applicable version of each document must be the version current at the time of award. In the event of a conflict between the requirements stated in these documents and requirements provided elsewhere in this SOW, the GC must bring the discrepancy to the attention of the Clerk’s Office Procurement Administrator.

a. GSA P-100, Facilities Standards for the Public Buildings Service

b. GSA P-120, Cost and Schedule Management Policy

c. GSA Building Commissioning Guide

d. GSA Design Guide for Operational Excellence

e. U.S. Courts Design Guide

f. USMS Publication 64 (link not official government site; version may be outdated) https://www.gsa.gov/system/files/P100%202022%20Addendum%20Final_.pdf https://www.gsa.gov/directives-library/p120-public-buildings-service-cost-and-schedule-management-policy-1 https://www.gsa.gov/system/files/GSA_Commissioning%20Guide_Sept_2020_Final_0.pdf https://www.wbdg.org/FFC/GSA/gsa_design_guide_for_operational_excellence_082019.pdf https://www.uscourts.gov/rules-policies/judiciary-policies/us-courts-design-guide https://govtribe.com/file/government-file/gs10p16xcc7011-usms-pub-64-dot-pdf

g. Interagency Security Committee (ISC) The Risk Management Process: An Interagency Security Committee Standard

h. HSPD-12 Security Requirements or Court Alternative Security Requirements

i. GSA Pricing Desk Guide, 4th Edition

j. GSA National Business Space Assignment Policy

k. Architectural Barriers Act Accessibility Standard (ABAAS)

l. GSA Public Buildings Service CAD Standards

m. PBS Order 3490.3 “Security for Sensitive Building Information Related to

Federal Buildings, Grounds, or Property”

n. GSA Building Technologies Technical Reference Guide (BTTRG)

o. NIST SP 800-53 Rev. 5, Security and Privacy Controls for Information Systems and Organizations

p. National Historic Preservation Act of 1966, as amended, and its implementing regulations (36 CFR 800)

q. Secretary of the Interior’s Standards for the Treatment of Historic Properties (36

CFR 68)

D. Project Management

1. In General

The GC shall coordinate with USDC to determine a repository for all project information and what tool or process will be used to manage and monitor progress and modifications.

Unless otherwise provided, the GC shall rely on the agreed upon system exclusively to post, review, access, comment on, collaborate, and/or otherwise submit all project information.

2. Project Collaboration and Documentation

The GC shall effectively maintain adequate staffing levels and ensure that personnel attend any mandatory training, review, or update sessions. The GC shall use upload, store, capture, preserve, record, maintain, update, and route all project-related documentation to comply with USDC requirements. The GC shall use the workflow processes agreed upon to submit and receive approval for all project deliverables. The GC shall continuously monitor email to ensure plans are current through the completion of the close-out phase of construction. The GC is required to provide documents from their subcontractors and vendors on their behalf to USDC.

3. Contents Stored Collaboration Documents

To avoid doubt over specific documents to be provided during the course of contract completion, the following represents a non-exclusive list of project information that shall be provided: correspondence, schedules, estimates, submissions, weekly reports, requests for information, change orders, and project milestone submissions.

4. Final construction documents and specifications must be provided to USDC, as https://www.cisa.gov/sites/default/files/publications/The%20Risk%20Management%20Process%20-%202021%20Edition_1.pdf https://www.cisa.gov/sites/default/files/publications/The%20Risk%20Management%20Process%20-%202021%20Edition_1.pdf https://www.commerce.gov/osy/programs/credentialing/hspd-12-credentialing https://www.gsa.gov/system/files/PDG_4th_Ed.pdf https://www.gsa.gov/system/files/NBSAP_July2017_Final.pdf https://www.access-board.gov/aba/ https://www.gsa.gov/system/files/PBS_CAD_Standard-2021.pdf https://www.gsa.gov/directives-library/security-for-sensitive-building-information-related-to-federal-buildings-grounds-or-property-1 https://www.gsa.gov/directives-library/security-for-sensitive-building-information-related-to-federal-buildings-grounds-or-property-1 https://www.gsa.gov/system/files/Building%20Technologies%20Technical%20Reference%20Guide%20GSA%20v%2020%20%28BTTRG%29%2006-11-2021.pdf https://csrc.nist.gov/pubs/sp/800/53/r5/upd1/final https://csrc.nist.gov/pubs/sp/800/53/r5/upd1/final https://www.achp.gov/sites/default/files/regulations/2017-02/regs-rev04.pdf https://www.nps.gov/orgs/1739/secretary-standards-treatment-historic-properties.htm outlined in Section III.

E. Cost Management Requirements

The GC shall provide comprehensive cost management deliverables and conduct Value Management (VM) studies as described in the P-100 and the P-120.

F. Commissioning

GSA’s P-100 requires all GSA capital construction projects to employ Total Building Commissioning practices, as identified in the Building Commissioning Guide. The Commissioning Team is responsible for working as a cohesive team to assure that all of the steps in the commissioning process are completed and facility objectives are met.

III. SCOPE OF SERVICES

A. Pre-Construction Stage

1. Existing Conditions

USDC will provide documentation of existing conditions. The GC shall:

a. Utilize the existing data to the maximum extent practicable as the basis of design and deliverables.

b. Add new data only where no data is shown in the existing data.

c. To the extent that a portion of the building is included in the project scope but is not included in the existing data, integrate the additional portion of the building with the existing data to provide unified deliverable that represent both.

Regardless of whether USDC provides the GC with electronic documentation relating to existing conditions (i.e., CAD), the GC shall confirm, verify, and record its accurate reflection of existing conditions.

2. The GC shall recommend additional studies, surveys, and reports that the GC considers reasonably necessary to adequately prepare the project for construction beyond the Initial and Final Construction Documents which are the basis-of-design for this project.

3. Courthouse Tour(s)

USDC to coordinate tour of areas of the Courthouse within the project scope. Details will be provided to arrange the initial visit as part of the Pre-Construction Phase of the project. Subsequent visits for survey activities and verifying existing conditions to be proposed by GC and scheduled by USDC.

4. Risk Analysis for Hazardous Materials

The GC shall conduct a Pre-Alteration Assessment for Hazardous Materials for the Hugo L. Black U.S. Courthouse. GC must follow the typical requirements for Pre- Alteration Assessments for Hazardous Materials as described in the following:

a. The GC shall investigate and, if identified, incorporate the appropriate solution to any hazard within the construction documents.

b. Hazardous Materials Present: if any of the pre-alteration assessments determines that a hazardous material is present, the GC shall include all appropriate requirements in the construction documents for completion.

c. The GC shall include in the specifications the requirement for the construction GC to propose and invoice costs for all efforts related to abatement requirements separate from all other costs for accounting purposes.

B. Construction Stage

1. Construction and Shop Drawings / Data Submissions

The GC shall review all drawings and product data as stipulated in the Project Description. The GC shall review the drawings for completeness and shall establish that they meet the contract requirements. Drawings should include recommended clearances around installed equipment for access and maintenance. Drawings shall be checked for compliance with recommended clearances.

2. Construction Inspections

Construction inspections shall be scheduled, coordinated, and performed to ensure that all specified materials and products are installed per code compliance and contract. Key personnel from the USDC, USMS, CMa, and GC shall be in attendance, in-person, at all inspections directly related to their discipline. At a minimum, inspections must be performed at the following intervals:

a. Site Inspection (before first ground disturbance - erosion control requirement)

b. Security Inspection(s) (before movement of any associated security equipment)

c. Final Inspection (after all construction is complete)

Inspections include, but are not limited to, adherence to construction documents, contract requirements, and the following:

a. Equipment, materials, and workmanship

b. Labor and safety conditions

c. Defects and omissions

d. Problems encountered.

e. Qualitative and quantitative differences between construction contract documents and actual work in place

3. Requests for Information

The GC shall review Requests for Information (RFI) by the CMa and provide recommendations and responses to the CMa.

4. Modifications / Change Orders

A Contract Modification will only be approved if the CO and CMa agree that additional work to be performed by the GC as a result of resolution of a RFI is beyond the original Scope of Services.

C. Commissioning Stage

The GC shall make all recommended corrections to the commissioned systems for any system which fails to meet the required test parameters, as designed and/or specified.

D. Closeout Stage

1. Final Inspection and Test

Where appropriate, the CMa must observe inspection and testing to ensure conformance with Final Construction Documents.

2. As-Built Drawings

The GC shall provide "As-Built Drawings" and documents, electronically, based upon the GC’s actual site installation red-line drawings.

3. Specification Manual

The GC shall provide electronic sets of all final design specifications/documents, updated to include any changes to the project. Specifications shall be precisely edited to match installed features/systems/equipment and materials.

4. Fee and Payment

Construction Stage services shall be paid at monthly intervals, upon invoicing that describes progress during the invoiced period and estimates a completion percentage and completion date. Prior to final payment, the GC shall furnish the Government with a release of all claims against the Government as applicable.

E. Contract Administration

1. GC’s Staff

a. The GC shall name or otherwise identify Key Personnel in the GC's bid submission materials, who will exclusively perform the services required under this contract. In the event Key Personnel named are unable to perform their duties due to death, illness, resignation, by the CO’s request for removal, or for similar reasons, the GC shall, within five (5) business days, submit to the CO, in writing, the name of the proposed replacement with equal or superior qualifications. No substitution shall be made without prior approval of the CO.

Any approved substitutions shall be made at no increase in the contract price.

b. A Homeland Security Presidential Directive 12 (HSPD-12) security clearance or Court-approved alternative security clearance is required for all unescorted project team members. Project team members without a current HSPD-12 clearance or approved alternative must work with the USDC Procurement Administrator to initiate the clearance process. The time to process and obtain clearances may vary in length.

2. Communication

a. A Communications Plan will be provided as a reference document and include a list of project team members, roles, responsibilities, and contact information.

b. The GC shall reply to correspondence from USDC, USMS, the CMa, external agency representatives, and subcontractors, as indicated in the Communications Plan, within 3 calendar days. The CMa shall be included on all correspondence when the GC communicates directly with external agencies or subcontractors.

3. Meetings

a. The CMa will prepare and distribute an agenda for each CMa hosted project meeting, in advance of the meeting date unless otherwise indicated. Agendas for all meetings shall include review of all open items (e.g. RFIs, Design Comments, Issue Tracking), a look ahead to the next scheduled meeting or project milestone, and a round robin opportunity for all participants to introduce items to the meeting.

b. GC representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

c. Before the NTP date, the GC shall attend a Construction Kickoff Meeting in-person with USDC, USMS, the CMa, and GSA Building Manager to provide an overview of the project and discuss how all design questions and comments have been addressed. Phasing, staging, working hours, transportation/staging of materials, and any other special building requirements should be discussed.

d. After Construction begins, the GC and the CMa shall coordinate weekly progress meetings, led by the GC. Field inspections by USDC and USMS will generally coincide with these progress meetings.